HR Administrator
: Job Details :

EMPLOYMENT REQUIREMENTS:Bilingual English and Japanese (Read and Write) MustPosition can be done in either our Manhattan office or Staten Island.Part time.Required Skills:

Strong verbal and written communication skills -fluent in English & Japanese

Proficiency with: Excel, PowerPoint, Word

Demonstrated ability to work collaboratively on a team

Self-motivated with a willingness to take ownership of issues and their resolution

Detail oriented with good organization skills

Excellent administration and organizational skillsJob Summary:Office Management:

Ensure the office environment is appropriate to support the business function

Professional environment is maintained

Support services are functional and stocked appropriately

Management of office costs (control and negotiation)

Meeting catering

Plan, organize and manage events including but not limited to; internal and external social events throughout the year and the annual Holiday partyGeneral Affairs/Administrative Support:

Manage internal Salesforce/Ringi approval process, for purchases and other requests

Ensure incoming telephone calls are managed professionally and courteously and are passed on to their intended recipient in a timely manner, whilst ensuring all sales/unsolicited calls are screened and managed

Maintain supplies

Coordinate employee training and development programs with the supervisor

Generate EEO-1 report annually

Administering and review internal documents for approval

Support subsidiary entity as the regional headquarter

Arrangement for the business cards

Office environment administration including meeting OSHA, procuring and maintaining office supplies (stationery, pantry supplies)Human Resources:

General HR Admin; administer all current employee documentation.

Support Recruiting with scheduling interviews and other recruiting activities as required

Support employee enrollment, change and cancellation to the company sponsored health and insurance benefit plan and plan annual renewal.

Participate in new hire orientation as needed

Process optimization and improvement

Development, implementation and administration of new tools to support the HR and Operations function and wider organization

Following local laws and business requirement changes pertaining to covid-19

Coordination of Visa procurement and renewal of Local and expat employeesExecutive Secretary to CEO and Head of HR tasks: 30%

Schedule management

Incoming phone call screening

Book travel and coordinate logistics

Arrangement of business lunch/dinner meeting

Organizing meeting documents

Visitor support

Management of listing of year end greeting card recipients

Recording list of visitor information (name, company, title, date and time)

Other tasks requested by the member of the department

Submit expenses and purchasing orders

Join meetings and calls as needed to take notes and track action items

Other tactical and strategic tasks assigned by the CEO or head of HRSchedule: Monday-Friday 9-4 including a one hour paid lunch break #J-18808-Ljbffr