Position Title: HR Assistant Department: Human Resources Last Update: October 2024 FLSA Status: Hourly/Part Time Standard of Christian Commitment The candidate must be a professing Christ follower who possesses a strong commitment to the mission and core values of Southwestern Seminary and Texas Baptist College, possess a clear understanding of Southern Baptist heritage and culture, and agrees to serve in accordance with and not contrary to the current edition of the Baptist Faith and Message. Southwestern Seminary, an entity of the Southern Baptist Convention, is a confessional institution. While the Seminary serves the larger evangelical Christian community, employees must embrace the values and standards the Seminary represents as it fulfills its mission of shaping Christian leaders within our denominational context. Since duties of this position require the employee to represent the Seminary to prospective and current students, candidates must abide by the Seminary bylaws, the Employee Handbook, and the current edition of the Baptist Faith and Message as a condition of employment. Job Summary: The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the Office of Human Resources. HR Assistants may be assigned to specific areas of responsibility which are listed below and subject to reassignment. Essential Job Functions / Responsibilities
- Intakes guests and information to the Office of Human Resources to coordinate services/resources of the department, acting as a gatekeeper to other HR team members.
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
- HR filing of personnel files and records while maintaining integrity and confidentiality.
- May conduct or support the hiring and onboarding process, completing all pre-hire tasks.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Logs all invoices and prepares payment requests for approval.
- Provides clerical and administrative support to the HR department and dept. head.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
- May be responsible for or participate in I-9 process, audits and E-verify compliance.
- Perform other related duties as assigned and specific to area of responsibility
Skills / Requirements
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills and attention to detail in administrative work.
- Ability to work well with others, be engaging, move a group forward.
- Intermediate to expert with Microsoft Office Suite (emphasis on Word and Excel).
- Experience reconciling billing accounts.
- Experience creating plans, policies, and procedures.
- Ability to quickly learn new processes and procedures.
Qualifications / Education:
- High school graduate required, some college classwork completion preferred.
- Prior related office, administrative or human resource experience preferred.
- Ability to provide proof of Work Authorization in the U.S. and proof of identity.
- Successful completion of background check is a requirement of all position, additional education verification, employment verification and credit check may be required.
Supervision:
- This position does not supervise others.
- This position reports to the Associate Vice President for Human Resources and Risk Managing and will take direction from senior-level HR staff.
Decision-Making Responsibilities:
- Responsibilities initiating the completion of assigned tasks.
- Communicating with new hire candidates about required documentation.
Exposure to Confidential Information
- Extensive exposure to confidential information including all classifications of restricted or protected data. HR may also be exposed to health information and require HIPAA certification.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- While performing the regular duties, the employee is required to talk and hear.
- Specific vision abilities required include close vision and ability to adjust focus.
- Hand dexterity to complete data entry assignments.