Location: Santa Fe,NM, USA
Job Title: Human Resources / Business Specialist
FLSA Status: NON-EXEMPT
Salary Range: $40,116-$51,852
Minimum Qualifications:
High School diploma or GED;
Experience in Human Resources/Business Office and Office Procedures
Demonstrated knowledge and skill of computer function and operation.
Skills/Aptitudes:
Good organizational ability; good written and oral communication skills; good attention to detail; ability to maintain high level of professionalism and confidentiality regarding students, staff, parents, and school matters.
Essential Job Responsibilities of Human Resources / Business Specialist:
Works cooperatively with colleagues, supervisors, and administrators.
Demonstrates ethical behavior as per NM educator ethics.
Follows district policies and administrative rules and regulations.
Follows District Code of Conduct policies.
Maintains behavior appropriate to performing and accomplishing assigned duties.
Maintains a suitable personal appearance as it relates to position.
Knows what to do successfully to complete assigned work.
Maintains manager and employee confidence by keeping human resources information confidential.
Meet with new employees regarding new hire paperwork completion and licensure.
Meet with applicants and employees to answer questions regarding licensure and general HR issues.
Enter employee information in Visions and review for accuracy.
Meets with and informs staff of available employee benefits
Manages employee benefits within the required platform to ensure coverage
Assists with the management of the district time clock system
Assists payroll dept with calculation of employee timesheets for payroll.
Run reports in Visions as needed, verifying that data is correct and up to date.
Ensures that all employees have a current background check and background checks have been filed.
Perform file audits to ensure that all required employee documentation is collected and maintained.
Update recruitment sites for maximum recruitment exposure. Print applications as needed, forwarding them to Principals and Administrators.
Compiles data and analyses past and current year training requirements. Ensures employees have taken and completed required training.
Maintains accurate and timely files and records, keeping filing up to date. Close out files when employees resign.
Maintains and keeps documentation current (Licenses, I-9 forms etc.) removing documents for employees that have resigned.
Review files for missing and/or needed employee documentation and inform employees.
Processes the hiring of substitutes, ensuring all licensure and paperwork is received. Keep substitute lists current.
Creates reports for employment and compliance to regulatory agencies.
Register Instructional Assistants for Para-Pro tests and administer tests. Ensure Instructional Assistants receive a Level 3 license within 90 days of hire.
Review STARS data and reports and correct information as needed.
Processes employment verification requests, submit and file.
Performs tasks to include, but not limited to: receiving, placing and routing phone calls, photo copying and correspondence.
Must be able to handle high-level of stress satisfactorily and be congenial with other employees, parents, students and outside agencies at all times.
Performs other job duties as assigned.