Job Title: Human Resources / Business Specialist FLSA Status: NON-EXEMPTSalary Range: $40,116-$51,852Minimum Qualifications:High School diploma or GED;Experience in Human Resources/Business Office and Office ProceduresDemonstrated knowledge and skill of computer function and operation.Skills/Aptitudes:Good organizational ability; good written and oral communication skills; good attention to detail; ability to maintain high level of professionalism and confidentiality regarding students, staff, parents, and school matters.Essential Job Responsibilities of Human Resources / Business Specialist:
- Works cooperatively with colleagues, supervisors, and administrators.
- Demonstrates ethical behavior as per NM educator ethics.
- Follows district policies and administrative rules and regulations.
- Follows District Code of Conduct policies.
- Maintains behavior appropriate to performing and accomplishing assigned duties.
- Maintains a suitable personal appearance as it relates to position.
- Knows what to do successfully to complete assigned work.
- Maintains manager and employee confidence by keeping human resources information confidential.
- Meet with new employees regarding new hire paperwork completion and licensure.
- Meet with applicants and employees to answer questions regarding licensure and general HR issues.
- Enter employee information in Visions and review for accuracy.
- Meets with and informs staff of available employee benefits
- Manages employee benefits within the required platform to ensure coverage
- Assists with the management of the district time clock system
- Assists payroll dept with calculation of employee timesheets for payroll.
- Run reports in Visions as needed, verifying that data is correct and up to date.
- Ensures that all employees have a current background check and background checks have been filed.
- Perform file audits to ensure that all required employee documentation is collected and maintained.
- Update recruitment sites for maximum recruitment exposure. Print applications as needed, forwarding them to Principals and Administrators.
- Compiles data and analyses past and current year training requirements. Ensures employees have taken and completed required training.
- Maintains accurate and timely files and records, keeping filing up to date. Close out files when employees resign.
- Maintains and keeps documentation current (Licenses, I-9 forms etc.) removing documents for employees that have resigned.
- Review files for missing and/or needed employee documentation and inform employees.
- Processes the hiring of substitutes, ensuring all licensure and paperwork is received. Keep substitute lists current.
- Creates reports for employment and compliance to regulatory agencies.
- Register Instructional Assistants for Para-Pro tests and administer tests. Ensure Instructional Assistants receive a Level 3 license within 90 days of hire.
- Review STARS data and reports and correct information as needed.
- Processes employment verification requests, submit and file.
- Performs tasks to include, but not limited to: receiving, placing and routing phone calls, photo copying and correspondence.
- Must be able to handle high-level of stress satisfactorily and be congenial with other employees, parents, students and outside agencies at all times.
- Performs other job duties as assigned.