Posting DetailsPosting Detail Information Working Title HR Coordinator and Operations Support Position Location Fort Collins, CO Work Location Position is fully in-office/in-person Research Professional Position No Posting Number 202402153AP Position Type Admin Professional/ Research Professional Classification Title Prof/Indiv Contrib I Number of Vacancies 1 Work Hours/Week 40 Proposed Annual Salary Range $63,000-$65,000 Employee Benefits Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
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Desired Start Date 03/01/2025 Position End Date (if temporary)To ensure full consideration, applications must be received by 11:59pm (MT) on 01/06/2025 Description of Work Unit The Department of Human Development and Family Studies (HDFS) is one of eight academic programs in the College of Health and Human Sciences. Colorado State University is Colorado's land grant institution and holds the Doctoral/Research University - Extensive classification from the Carnegie Commission on Higher Education.The Department has ~800-850 undergraduate majors, 50-55 M.S. and Ph.D. students, 18- 20 academic and research staff, 30-32 staff working in our CC, CFCT/CTRAC and ECC centers, and 36 faculty members. Our mission is to generate, disseminate, and apply knowledge about human development across the lifespan, in the context of family, culture, and society. Our goal is to use this knowledge to help resolve societal and developmental challenges faced by children, families, and our aging population, and to promote optimal development and opportunities for all.Our department approaches human development and family studies from an interdisciplinary perspective. Faculty members are engaged in research examining the development of basic human processes, like cognitive, social, and emotional skills, in the contexts of families, schools, culture, diversity, and other contexts, across the life span. A driving force behind this work is our commitment to the application of research findings to programs and policies that enhance the lives of individuals and families. A strength of our faculty is expertise in program development and evaluation. Applicants are encouraged to visit the department at: Founded in 1870, Colorado State University is among the nation's leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.Position Summary The HR Coordinator and Operations Support for the Department of Human Development and Family Studies within the College of Health and Human Sciences (CHHS) is a 12- month, full time Administrative Professional position. The position reports directly to the Business Officer. As a member of the department operations group this position will manage HR operations for the Department and work with the Business Officer to promote a human resources climate of cooperation, clarity of regulations and effective hiring, onboarding, retention, and mentoring of faculty and staff. The position will also coordinate with Department Head to facilitate department operations and administrative support by providing information, and engaging in discussion, around the department's missions.Required Job Qualifications
- Bachelor's degree in Business, HR, or a field related to the department focus OR Bachelor's degree in an unrelated field and at least 2 years of relevant work experience OR Associate's degree and at least 4 years relevant work experience
- Demonstrated ability to organize and prioritize multiple complex tasks
- Experience utilizing complex systems to manage data
- Excellent written communication skills as evidenced in application materials
Preferred Job Qualifications
- Experience at an institution of higher education
- Experience related to recruiting and processing hires
- Experience onboarding new hires through the full employee life cycle
- Knowledge of CSU and State HR policies
- Experience with CSU's administrative systems including Oracle HR, Time Clock Plus, Kuali Financials, and the Talent Management System or other HR Software
- Demonstrated work experience in a fast-paced environment and capacity to meet due dates and timelines in an organized, efficient manner
- Ability to demonstrate creative problem-solving skills and novel approaches to challenges
- Ability to show initiative and independence as well as ability to function well in an atmosphere that promotes teamwork
- Ability to work autonomously with high productivity showing good decision-making
- Administrative support and customer service experience
- Adept with working with various databases
- Demonstrated commitment to diversity, equity, and inclusion practices
- Demonstrates team work to support department initiatives and operations
- Excellent verbal communication skills
Diversity Statement Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.Essential Duties Job Duty Category HR Coordinator Duty/Responsibility HR Liaison:
- Serve as the Departmental HR Liaison which includes but is not limited to attending monthly HR community meetings, processing all Oracle actions, being the first point of contact for any HR needs and general questions
- Participate directly in formulation of Department policies, ensuring that the personnel practices are in compliance with university regulations, policies, and appropriate laws; interprets university and departmental policies, and advises faculty, staff and students on their provision
Talent Acquisition and Search Support:Partner with department leadership, department supervisors, and HR to fill open positions with well-qualified candidates including:
- Assist with development of position descriptions
- Establish, organize, and manage recruitment/selection processes for each open position in the department utilizing the university's Talent Management System (TMS) and Handshake if needed
- Move applicants in the TMS workflow
- Create and maintain records related to the search process in accordance with University and College standards
- Serve as support person for searches. Take meeting notes, post position announcements to various recruitment sites, arrange schedules, coordinate interview logistics, and track/enter relevant information into TMS
- Manage Open Pools
- Ensure compliance with university hiring policies and governing regulations
- Oversee the processing Associate appointments
- Coordinates and provides onboarding support for all salaried new employees (including faculty, AP, and State Classified staff) and enter their assignments in the Oracle HR system.
- Oversee the onboarding support and Oracle HR Entries for all hourly assignments (including student hourly, non-student hourly, and graduate student assistantships)
Performance Management / Employee Retention:
- High-level support for Department Head for performance management with annual evaluations for all employee types including faculty, administrative professional and state classified employees
- Oversee promotion program and work with supervisors on promotional path and implementation of promotions for staff
- In conjunction with the Business Officer, Maintain department personnel records
- Maintain employee Conflict of Interest Management Plans and oversees compliance with annual employee conflict of interest disclosure process
- Complete management of HR data for the department using the HRIS, which can include:
- Initiating assignment information for all salaried employee types
- In conjunction with the Business Officer, Processing assignment changes for all current salaried employees
- Initiating and managing position management, and performance management data additions/edits
- Providing support to all department stakeholders in the areas above as needed and appropriate
- Manage all employee leave records (AL, SL, FML, etc.), audit leave balances, and leave processes and oversee entries in Time Clock Plus, inputting holidays, special leave, FML, post doc leave, etc.
- Provide guidance and facilitation to employees and supervisors for special leave programs such as Family Medical Leave (FML), Family and Medical Leave Insurance Program (FAMLI), Emergency Paid Sick Leave, Short- term Disability, Leave Without Pay, and Workers Compensation
- Oversee the running of monthly HR-related reports (via Time Clock Plus, Vista Plus, Oracle, etc.) and take appropriate actions
- Oversee the Managing of Time Clock Plus data for the department and provide instruction to supervisors as needed
Percentage Of Time 65 Job Duty Category Operations and Department Support Duty/Responsibility
- In conjunction with the Department Head and Business Officer, review and process all equity/special/promotional salary adjustment requests related to the Annual Merit Exercise (SALX)
- Assist Dept. head with Faculty workload letters, salary notification letters, and help track annual evaluation processes
- High-level support for the Tenure and Promotion committee with processing related documents for the College and University, as well as supporting tenure track and CCF faculty with Dossier document preparation for tenure and/or promotion reviews
- Assist with development and updating of policy and procedure manuals; organize and manage department records
- Participate in relative Graduate Committee initiatives to understand department Graduate policies. This will help with supervisory duties related to the Graduate Program Coordinator and HR Support position
- Complete necessary duties related to supervising the Graduate Program Coordinator and HR Support position
- In conjunction with other HDFS staff help coordinate and execute department events including faculty/staff retreats, faculty/staff meetings, etc. and typically involves arrange for suitable locations for events when needed, catering coordination, staffing, distribute event invitations and communicating event announcements
- Provides enhanced support to the Department head and Business Officers.
Percentage Of Time 30 Job Duty Category Professional Growth and Other Duties as Assigned Duty/Responsibility
- Continually seek and participate in training and professional development opportunities related to the essential duties of the position
- In cooperation with supervisor, design and implement a plan for professional development
- Ensure individuals receive proper training on any new University HR initiatives in support of department activities
- Other duties as assigned
Percentage Of Time 5Application Details Special Instructions to Applicants Interested applicants must submit a resume/CV, cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, and the names, e-mail addresses, and telephone numbers of three (3) professional references. Emailed applications will not be accepted. References will not be contacted without prior notification of candidatesCSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.Conditions of Employment Pre-employment Criminal Background Check (required for new hires) Search Contact Sara Geyer - ...@colostate.edu EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) ###-####, ...@colostate.edu.The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) ###-####, ...@colostate.edu.The Coordinator for any other forms of misconduct prohibited by the University's Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) ###-####, ...@colostate.edu.Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.