HR COORDINATOR
Location: Mission Viejo CA 92691
Work set-up: On-site
SUMMARY
We are seeking a dedicated and detail-oriented HR Coordinator to join our dynamic HR team. The ideal candidate will have a strong focus on reporting, onboarding, and supporting the broader HR function. This role is critical in ensuring smooth processes for employee onboarding, managing HR data, and helping with reporting to improve overall workforce management. The HR Coordinator will be responsible for assisting in the implementation of HR initiatives, policies, and ensuring that new hires integrate seamlessly into our company culture. The incumbent will work with the HR Director to ensure ongoing company compliance is maintained as it relates to all applicable federal and state employment laws.
Key Responsibilities
Onboarding Support
- Oversee the onboarding process for new hires, ensuring a smooth and efficient transition into the company.
- Maintain an organized system for employee records, both digitally and physically, ensuring compliance with legal and company policies.
- Ensure all necessary equipment, tools, and workspace arrangements are ready for new employees.
HR Reporting & Data Management
- Manage and generate regular HR reports (turnover rates, absenteeism, employee performance metrics, etc.) to support decision-making and ensure compliance.
- Track key HR metrics to identify trends and improve workforce management strategies.
- Support payroll with accurate and timely input of employee data, including new hires, terminations, and position changes.
- Assist in the preparation and submission of government compliance reports (EEO, OSHA, etc.).
- Maintain employee records in HRIS (Human Resources Information System) and ensure data integrity.
Compliance & Policy Support
- Assist in ensuring that the company's HR policies and procedures are up-to-date and in compliance with state and federal regulations.
- Help prepare for audits and maintain all documentation required for compliance purposes.
- Support in the enforcement of workplace safety standards, particularly relevant to an optometry setting.
Qualifications
- Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
- 2-3 years of experience in an HR coordination or similar role, with a focus on onboarding, employee relations, and reporting.
- Strong proficiency in HR software and Microsoft Office Suite (Excel, Word, PowerPoint).
- Excellent written and verbal communication skills.
- Strong attention to detail and ability to handle sensitive and confidential information.
- Experience in or knowledge of the healthcare/optometry industry a plus, but not required.
Skills & Attributes
- Attention to detail is critical
- Must have superior communication skills
- Excellent organizational and multitasking skills.
- Strong analytical skills with the ability to generate and interpret HR data.
- Ability to collaborate with teams across multiple departments.
- High degree of professionalism, confidentiality, and discretion.
- Ability to work independently as well as part of a team.
- Proactive and solution-oriented with a strong customer service focus.