HR Generalist III - Employee Relations
: Job Details :

Company DescriptionJob DescriptionSUMMARY OF POSITIONThe HR Generalist role covers a broad range of HR functional tasks, with both specialty roles and generalist responsibilities. The specialty areas within the HR function include Front Desk Reception, Employee Relations, Hourly Staffing, Records Administration, Benefits and Compensation Administration, Harvest HR Operations and Employee Services & Events. The role may have tasks covering all of these areas in support of a specific client group, or may be focused on one or more of the functional specialties, with cross-training to provide coverage in the other areas.ESSENTIAL DUTIES AND RESPONSIBILITIESEmployee Relations / Employee Services & Events:Responsible for investigating and resolving employee questions, complaints and concerns. Facilitate communication between employees and management by conducting focus groups, round table discussions and plant visits. Responsible for coordinating all company events.Resolve employee grievancesConduct employee relations plant visitsProvide summary and recommended action plans to area managementFollow up to ensure issues were resolved and report on the follow up actions (create follow up timeline/reporting process)Discuss and resolve employee concerns with supervisors/managersFacilitate roundtable/focus group meetingsProvide summary and recommended action plan to managementFollow up to ensure issues were resolved and report on the follow up actionsCreate an ER trend report by major category and monitor and report trendsConduct internal investigations - document all investigation with standardized formatResponsible for coordinating company events, for example:Christmas PartyCompany picnicTurkey distributionChristmas tree distributionOrange gift boxesAdmin giftsResponsible for Roll Giving processGenerate, track and review 90 days evaluationsRespond to subpoenasConduct manager/supervisor trainingResponsible for Pagos Por Años processProcess EDD response forms and appeals related to employee terminations and UI determinations (DE 1101 C/Z)Prepare for and attend UI appeals hearingsSign off on hourly staff's ADP & approve hourly staff sick & vacation requestsHourly Staffing & Records AdministrationResponsible for the overall functions related to hourly recruiting, posting, and transfers, temporary associate staffing, data entry, and HRIS audits.Responsible for all data entryFill all open hourly positionsPost all hourly open position reports via email and designated employee posting areas (weekly or as needed)Facilitate hourly new hire orientationsResponsible for on-site temporary employee process:Communicate with on-site reps regarding needs or concernsCommunicate with supervisors regarding need for temp employeesCreate standardized temp agency audit process (ADP, I-9, drug testing, eligible to work at WPA, invoices)Generate, track and send weekly reports to all temp agenciesReconcile weekly temp reportsSupport layoff/recall process - work with employee relationsGenerate and track seasonal to full-time evaluationsProvide HR manager monthly list of evals not turned inOpen communication with benefits specialist regarding who is eligible for seasonal to full-time orientationsMonthly system audits (1st week of the month)Title, division, cost center, crew, wages fall within general labor levelsReview and update cost center mapping monthly (1st week of the month)Develop and populate turnover reports.Responsible for bi-annual computer purchase programBenefits & Compensation AdministrationManage and administer employee benefits plans, leave of absence process and wellness initiatives.Responsible for coordinating annual insurance & FSA open enrollment meetingsReconcile and process monthly benefits invoices:Medical BenefitsReliance GTL, STD, LTD & Voluntary LifeRespond to and resolve employee medical insurance billing & utilization questions & concernsProcess and track all leaves of absences:Keep FMLA binder up to dateKeep LOA information up to dateTrack/research notes regularly and accuratelyEnsure Medical Certifications are accurate and up to dateEnsure employees receive proper qualification notificationDocument conversations for employee fileProcess and track short and long term disabilityProcess disability and life insurance claimsProcess Flexible Spending Account requestsResponsible for 401K process:Provide information/education regarding plan as neededReview feedback files and take action weekly (every Friday)Add new hires and delete terminated employees to plan monthly (Fidelity web site)Add new hires and delete terminate employees monthly in GTL, Voluntary Life and 401K systemsResponsible for benefits arrears process:Track in the systemGenerate, resolve & reconcile arrears reportSchedule, track and facilitate monthly seasonal to full-time orientations (select reoccurring week & day)Track personal restrictions and provide to weekly reportsProcess and track tuition reimbursement requests:Monitor annual & lifetime capsUse standardized tracking processCopy all information for employee fileResponsible for Wellness event coordinationResponsible for annual salary bonus process in our Performance Management systemEmployment VerificationsProcess EDD benefits audits (DE 2503 & 2503F) and court mandated dependent insurance enrollmentsProvide I.S. with monthly new hire and termination reportsEnsure benefits forms and information is up to dateResponsible for the interactive process on limited duty and physical work restrictions - work related and non-work related. Employee Relations will support the process:Coordinate meetingsDocument interactive process (format to be discussed)Back up for Workers' Comp processOTHER DUTIES / RESPONSIBILITIES FOR HR GENERALISTS (ALL):TranslationsGenerate ad hoc reports as neededHarvest duties as assignedAny other duties assignedQualificationsQUALIFICATIONSEDUCATION AND/OR EXPERIENCEBachelor's degree from an accredited 4 year institution desired. 4 -5 yrs experience as an HR generalist, preferably in a medium to large manufacturing company environment.LANGUAGE SKILLSMust be able to communicate verbally and in writing in English. Excellent communications skills dealing with all levels of employees. Able to deliver small group and large group presentations. Conversational Spanish is required.MATHEMATICAL SKILLSMust be able to perform technical calculations, assemble data in charts and graphs, and manage budgets. Proficient in software tools: word processing / spreadsheets / presentations.REASONING ABILITY/ JUDGEMENTMust be able to manage several assignments simultaneously. Problem solving skills are essential to this position. Must be able to handle extremely confidential and sensitive information.CERTIFICATES, LICENSES, REGISTRATIONS.Not required. Employee Relations / Employment Law seminars, PHR, SPHR, and/or CCP preferred.Additional InformationAll your information will be kept confidential according to EEO guidelines.EEO is the law - click here for more information