Studies have shown that candidates that are female and/or BIPOC are less likely to apply for jobs unless they meet all the qualifications, they find in the job description. We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background. We encourage you to apply even if you don't meet every minimum qualification described or are unsure if your experience could be considered related experience. Bilingual English/Spanish Encouraged. SUMMARY OF POSITION This position is FLSA-exempt and not eligible for overtime. It is a technical resource for multiple human resources functions, such as benefits administration, recruitment, FMLA and OFLA, safety, policy development, and records administration. Routinely handles confidential information. Performs position duties in a manner that promotes customer service and harmonious working relationships, including treating all persons courteously and respectfully. Engages in effective team participation through a willingness to assist and support co-workers, supervisors, and other work-related associations. Develops good working relationships with division and agency staff and supervisors through active participation in accomplishing group projects and in identifying and resolving problems in a constructive manner. Demonstrates openness to constructive feedback and suggestions in an effort to strengthen work performance. Contributes to a positive, respectful, and productive work atmosphere. Regular attendance is required to meet the demands of this job and to provide necessary services. This position is a mandatory reporter according to statutory requirements. ESSENTIAL JOB DUTIES38% Recruitment
- Coordinates the recruitment and selection process.
- Recommends recruitment strategies and attends local job fairs.
- Develop job announcements.
- Reviews applications
- Coordinates interview processes
25% Onboarding Coordination
- New Employee Orientation,
- Background checks,
- Benefits enrollment.
15% Employee Records and Data
- Processes personnel actions and maintains employee records.
- Composes, proofreads, and/or formats reports, documents, letters, and presentations.
- Weekly vacancy/hiring update.
- Union report
- Updates OEBB
- Monitors and implements agency-wide compliance and staff development training plans.
7% Protected Leaves
- Determines eligibility for and coordinates FMLA and OFLA.
5% Internet/Intranet Updates
- Maintains internal and external Human Resources websites.
- Updates staff directories
OTHER JOB DUTIES5% Assists Human Resources Director/Managerwith projects, studies, and reports as assigned. 5% Performs other related dutiesas assigned by supervisor. WORKING ENVIRONMENT AND PHYSICAL DEMANDS Work is generally performed in an office environment with routine computer and telephone usage. The position requires sitting and typing for long periods of time. The position may require attendance at occasional evening meetings. Occasional travel throughout the three-county area may be required to pick up meeting supplies, run errands for the program, attend training, or visit other COG work sites. SUPERVISION RECEIVED: Receives general supervision from the Human Resources Manager. SUPERVISORY RESPONSIBILITIES: None. MINIMUM QUALIFICATIONSExperience & Training A Bachelor's degree in Human Resource Management, Organizational Behavior or Development, Business or Public Administration, Applied Behavioral Sciences, Industrial Relations, or a job-related course of study determined by the appointing authority; OR Valid Certification as a Professional in Human Resources awarded by the Human Resource Certification Institute and one year of Human Resource experience. OR three years of Human Resource paraprofessional or technical-level experience. The State Certified Human Resources Professional (SCHRP) certification, awarded by the Oregon Chief Human Resources Office, substitutes for six months of human resource professional-level experience. Valid Certification as a SHRM Certified Professional awarded by a nationally recognized organization substitutes for one year of human resource professional-level experience. Knowledge, Skills, and Abilities
- Practices involved in human resource functions.
- Principles and processes involved in business and organizational planning, coordination, and execution. This includes operational planning, resource allocation, staffing, leadership techniques and production methods.
- Numbers, their operations, and interrelationships, including arithmetic, algebra, statistics, and their applications. Structure and content of the English language, such as the meaning and spelling of words, rules of composition, and grammar.
- Human behavior and performance, and mental processes as it applies to organizational behavior.
- Automated data systems and associated software such as spreadsheets and word processing or tracking databases.
- Communicate effectively with others in writing based on the needs of the audience.
- Talk to others to effectively convey information.
- Use tact and diplomacy with individuals from diverse backgrounds.
- Understand written sentences and paragraphs in work-related documents.
- Identify the nature of problems.
- Find and identify essential information.
- Approve requests, handle paperwork, and do day-to-day administrative tasks.
- Use logic and analysis to identify the strengths and weaknesses of different approaches.
- Make judgments about or assess the value, importance, or quality of things or people.
- Evaluate information against a set of standards and verify that it is correct.
- Identify underlying principles, reasons, or facts by separating information or data into separate parts.
- Compile, code, categorize, calculate, tabulate, verify, or process information or data.
- Develop constructive and cooperative working relationships with others.
Licenses, Certificates, & Other Requirements
- Possession of a Valid Oregon Driver's License or the ability to obtain reliable transportation in order to travel throughout the area.
- The position requires the successful completion of a criminal and abuse history check.
This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Requirements are representative of minimum levels of knowledge, skills, and abilities. To successfully perform this job, the employee will possess the abilities or aptitudes to perform each duty proficiently. This position may be underfilled with an individual in a lower salary range number and classification with reasonable expectation that the employee will meet the minimum qualifications of the allocated level of the position within 36 months of an appointment made from an eligible list or within 12 months of a direct appointment. Upon meeting position qualifications and performance requirements, the employee shall be changed to the allocated level of the position. Administrative Assistant $19.85-$28.66 ESSENTIAL JOB DUTIES50 % General Office Support
- Assists department staff with regular mailings, printing, scanning, photocopying, filing, and other clerical support functions.
- Orders staff business cards and department supplies.
- Assists with logistics of various meetings, including preparing and e-mailing agendas and agenda packets, scheduling teams or in-person meeting rooms, ordering lunches/refreshments, and setting up the meeting rooms and cleaning up.
- Takes minutes for various Union Negotiations and staff meetings as assigned.
- Types of various documents, reports, and letters from tapes, rough drafts, drafts, and handwritten or electronic documents as delegated. Manipulate and maintain electronic versions of various documents.
- Performs various other administrative and clerical-related duties in support of the Human Resources Department.
- Create personnel files and keep them up to date.
45% Document Production, Computer System, and Software Application Support
- Prepares spreadsheets and reports using various spreadsheets, databases, and word-processing software.
- Serves as a resource for staff by troubleshooting computer software applications and problems, providing support as the local expert on computer systems and software.
- Website coordination (formatting, maintenance, and updating).
5% OTHER JOB DUTIES
- Provides walk-in and phone reception duties,
- Performs other related duties as assigned by supervisor.
WORKING ENVIRONMENT Work is performed primarily in an office environment utilizing a personal computer, telephone, and various office equipment. The position requires sitting for long periods of time and performing extensive computer work. Occasional travel may be required to pick up meeting supplies or run errands for the program. SUPERVISION RECEIVED: Receives general direction from the Community Services Program Manager. SUPERVISORY RESPONSIBILITIES: None. MINIMUM QUALIFICATIONSExperience & Training Completion of high school or equivalent, and two years of experience which demonstrates knowledge, skills, and abilities of position; OR, any satisfactory equivalent combination of education, training, and experience which demonstrates the knowledge, skills, and abilities to perform the job duties. Other details
- Pay Type Salary
- Employment Indicator Regular
- Min Hiring Rate $4,766.22
- Max Hiring Rate $7,225.50
- Job Start Date Monday, December 2, 2024
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