Position Title: HR/Payroll Director Reports To: Superintendent Location: Floydada Collegiate ISD Administration Office FLSA Status: Non-Exempt Position Summary: The HR Director will oversee human resources functions at the district level. This position directs HR policies, procedures, and programs that promote a positive work environment. The HR Director will work closely with school administrators, department heads, and staff to support the mission and goals of the district. Key Responsibilities:
Staff Recruitment - Supports recruitment strategies to attract qualified candidates for teaching, administrative, and support positions.
- Helps coordinate hiring processes, including job postings, background checks, and employment offers.
Employee Relations - Serve as a liaison between administration and staff, addressing concerns and employment questions in a timely and equitable manner.
- Helps facilitate conflict resolution and promote a positive workplace culture.
- Helps ensure compliance with federal, state, and local labor laws and education policies.
Benefits and Compensation - Oversee the administration of employee benefits, including health insurance, retirement plans, and leave programs.
- Work with the finance department to ensure fair and competitive compensation practices.
- Manage salary schedules, pay adjustments, and stipends.
Professional Development - Coordinate professional development and required training programs for faculty and staff.
- Support onboarding for new employees.
HR Compliance and Policy Development - Help develop, update, and implement HR policies and procedures in accordance with legal and regulatory requirements.
- Help ensure compliance with Title IX, ADA, FMLA, and other relevant legislation.
- Maintain accurate employee records and handle all HR documentation and reporting, including payroll and timekeeping systems.
- Process Worker's Compensation and Unemployment Claims
Strategic Planning - Collaborate with school leaders to identify staffing needs and develop long-term HR strategies that align with school or district goals.
- Use data-driven approaches to make recommendations on workforce planning, talent management, and succession planning.
Payroll Processing - Prepare and process payroll for all employees, including teachers, administrative staff, and support staff, on a scheduled basis.
- Verify and enter employee time sheets, attendance, and leave records.
- Ensure proper deductions (e.g., taxes, retirement, health benefits) are applied to each payroll cycle.
- Issue and distribute paychecks or direct deposits.
- Reporting to the Texas Retirement System.
Payroll Records Management - Maintain accurate and up-to-date payroll records, including employee wage information, tax forms, and other payroll-related documentation.
- Update employee payroll records as necessary (e.g., changes in salary, tax withholding, benefits enrollment).
- Keep records of all paid time off (PTO/Comp Time), sick leave, and other employee absences.
Compliance and Reporting - Ensure payroll processing is compliant with federal, state, and local laws, including wage and hour laws.
- Prepare and file required payroll tax documents and reports, such as W-2 forms and quarterly payroll tax filings.
- Assist with annual audits and ensure payroll records are readily available for review by auditors.
Employee Support - Respond to employee inquiries regarding pay, benefits deductions, timekeeping, and tax withholding.
- Assist employees with completing payroll forms such as direct deposit authorizations and tax withholding forms (W-4).
- Investigate and resolve payroll discrepancies and errors promptly.
Collaboration with Finance Department - Coordinate with the finance department to ensure proper allocation of payroll expenses and account reconciliations.
- Assist with the preparation of payroll reports and analyses as requested by the Superintendent or Business Manager.
System Maintenance - Utilize payroll software or systems to input data and manage payroll functions.
- Maintain up-to-date knowledge of payroll systems and procedures, as well as any changes in tax or wage laws that may affect payroll processing.
Qualifications:
- Bachelor's degree in Human Resources, Business Administration, or a related field
- HR management experience, preferably in an educational setting
- Knowledge of employment laws, HR best practices, and educational regulations.
- Excellent interpersonal, communication, and leadership skills.
- Proven experience in conflict resolution, employee relations, and talent management.
- Strong organizational skills and attention to detail.
Working Conditions:
- Typical office environment, with occasional school or district site visits.
- Ability to work under pressure and manage multiple projects with competing deadlines.
Salary and Benefits: Competitive salary commensurate with experience, along with a comprehensive benefits package including health insurance, retirement plans, and professional development opportunities.