Position Type: Administrative Support StaffDate Posted: 9/30/2024Location: Central OfficeDate Available: 10/15/2024Closing Date: UNTIL FILLEDGeneral Statement of Responsibilities: Under the oversight of the Superintendent of Schools, the Payroll Specialist will be responsible for the efficient processing of the Board of Education's (BOE) payroll function as well as responsible for certain Human Resource functions. Responsibilities and Duties:
- Process and maintain accurate, confidential records and reports for certified personnel payroll on a bi-weekly basis.
- Calculate and enter payroll data including, but not limited to, payroll adjustments, insurance premium cost share, annuity payments, and flexible spending accounts. Maintain accurate employee records for direct deposit, tax filing, payroll garnishments, and other necessary payroll records. Responsible for the accurate processing of W-2 Forms, W-3 transmittal, 1095-B or 1095-C Forms, data processing, payroll tax returns, and reporting to third-party vendors as well as federal, state, and local government agencies. Responsible for all related written and verbal payroll communications with federal, state, and local government agencies and relevant school staff. Prepare payments as provided by contract for severance, overtime, longevity, and other stipends. Maintain accurate reports to support various payroll and reporting functions.
- Perform Teachers' Retirement Board (TRB) transactions including teachers' retirement contributions and relevant adjustments to payroll data and the TRB database, and submit monthly TRB reports into the TRB database. Update the payroll database with new salary and deduction data for BOE employees annually and/or as otherwise required. Work with appropriate personnel as needed for obtaining and sharing data (i.e., the Technology Department and the Finance Department).
- Prepare payments and reporting for employee 403b retirement plan accounts and FSA/HSA accounts. Assist in budget reporting and coordinate with appropriate personnel for data collection and reporting.
- Reconcile payroll account(s) on a monthly basis
- Coordinate annual audit data gathering.
- Prepare payroll journal entries.
- Reconcile any discrepancies in accuracy of payroll amounts, deductions, and insurance premium copays.
- Maintain an automated substitute teacher system for the placement of short-term and long-term substitute teachers.
- Work with Finance Department staff to facilitate payroll changes and to maintain accurate district payroll records.
- Other related duties as required.
Required Minimum Qualifications:
- Bachelor's degree in accounting, human resources, or business administration.
- Minimum of five (5) years successful experience in a combination of two of the following areas preferred: accounting; finance/payroll processing; Human Resources.
- Public school or municipal experience a plus.
Terms of Employment:
- This exempt position has a twelve (12) month work year; 40-hour work week.
- Salary range is $90,000- $102,000 commensurate with experience.
- Competitive benefits package.
- Three (3) month probationary period.
- This position will be evaluated annually by the Superintendent of Schools in accordance with the Shelton Public School policy of evaluation of non-certified staff.
- The afore-mentioned job description is merely illustrative of the responsibilities and duties for this position; it is not intended as an exhaustive list of every possible task.
Attachment(s):
- HR Payroll Specialist Job Description.pdf