Human Resource Adminstrative Specialist
: Job Details :

Job SummaryThis position works closely with and provides administrative support to the Human Resources Manager by handling a variety of administrative responsibilities and supporting several specialized functions such as assist in reconciling HR related invoices, onboarding new employees, collecting and keeping track of and filing/entering into programs employment/attendance records, maintaining complete and accurate personnel files and collecting or communicating HR related information within the organization. This person in this position should have very strong excel and data entry skills, serve as a customer service person to employees, and assist regularly with a diverse mix of HR related projects and initiatives on an as needed basis.Education and ExperienceTwo to four years of general human resource work experience, basic accounting and invoice reconciliation, employee time reporting, Microsoft Office (Word, Excel, Outlook, etc.) along with proficient word processing, spreadsheets and other general computer skills and high school diploma are required. A bachelor's degree and/or and PHR or SHRM certification and experience using ADP WorkforceNow (including Applicant Tracking Software) are strongly preferred. Familiarity with employment laws and regulations, recordkeeping, general HR practices, excellent planning, organizing, time management, communication skills, being a self-starter, honesty and willingness to take direction, understanding the need to properly secure sensitive information and maintain strict confidentiality are necessary.Essential Duties & Functions* Takes a lead role in auditing, organizing and updating personnel files to ensure staff information and all required employment records are current, complete and accurate.* Tracks and files personnel documents necessary to support the company's internal policies and procedures* Assists with job applicant process steps and communications, including registering individuals for physicals/drug screening, background checks sending out communications, etc.* Prepares HR information and materials that are used for applicants, new hire orientation, organizational updates or announcements and other internal communications as needed.* Facilitates new-hire orientation program and new-hire onboarding process including ADP electronic onboarding process.* Assists in coordination and set up of company social events or customer site visits or audits. Participates in career fairs/open houses as needed* Assists with assignment, return, stocking, reconditioning or reordering of PPE or other safety supplies.* Assists with various aspects of the employee benefit administration, communication and recordkeeping process as requested.* Other HR duties as assigned by HR Manager.Physical Requirements & Working Conditions* Regularly required to communicate, both orally and in writing; occasionally required to speak on the telephone for extended periods of time.* Frequently required to sit; occasionally required to bend, stoop, kneel, stand and walk.* Regularly required to use hands to type, grasp, handle, or feel; reach, push or pull with hands and arms; and talk or hear.* Specific vision abilities required include close vision, color vision, and ability to adjust focus.* Regularly required to demonstrate a high degree of attention to details, quality standards and accuracy.* Must have the ability to handle and organize multiple priorities and deadlines.* Must have the ability to travel occasionally.* Must have the ability to occasionally lift and or move 10 lbs. or more.The physical requirements described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions.The above is intended to describe the general content of and requirements for the performance of this job. It may not constitute an exhaustive statement of the essential functions, responsibilities or requirements of the job, which are dictated by the needs of the office, department and supervisor(s) to whom the employee is assigned. Employment is at will. Accordingly, the Company may change the functions and responsibilities of this position at any time.Benefits:* 401(k)* 401(k) matching* Dental insurance* Health insurance* Life insurance* Paid time off* Vision insurance* Profit Sharing and more!