Human Resource Consultant 1
: Job Details :

Priority Review of applications will take place on February 1, 2025.South Puget Sound Community College (SPSCC) seeks a highly motivated and qualified individual for the position of Human Resource Consultant 1 to support the Human Resource department. This position represents the College,the Human Resources Office, and the other administrative offices in a professional manner, maintaining confidence and projecting a positive image to applicants, students, faculty members, co-workers, and members of the community. This position coordinates onboarding and is the first point of contact for all new employees and the general public. Excellent customer service and prompt responses are required to establish good working relationships internally and externally.South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of anti racist policy development coupled with the skills to eliminate barriers that harm underrepresented people is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.And if that isn't enough? We also offer:* A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs* Fine dining in the Percival Room, offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programs* The Clipper Coffee Corner serving Batdorf & Bronson coffee and a selection of delicious food items from our baking/culinary students* A brand new Health & Wellness Center* FREE Bus service every 15 minutes to downtown Olympia and beyond* FREE parking on our campuses - permits are not required* On-campus child care* Percival Creek which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fall* Many walking paths that are marked and on nicely paved sidewalks* SPSCC promotes wellness with a variety of different workshops and events on campus* Lots of activities with our Artist & Lecture series, which are FREE for staff and faculty* Many community events in the Kenneth J. Minnaert Center for the Arts* Employee Resource Groups (ERGs)that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally, and which affect their work at the College and their professional development. Current Employee Resource Groups include:* The LGBTQIA+ ERG creates a space for LGBTQIA+ staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility.Duty: New Employee ProcessingTasks include:* Eligibility verification of all new employees* Verify incoming Personnel Action Forms (PAF) for accuracy and completeness* Contact new employees to explain the process and requirements for verifying employment eligibility* Verify eligibility for employment on or before date of hire on Form I-9 in compliance with federal rules and regulations* Review forms (W-4, direct deposit, retirement reporting, etc. for all new employees (all new hire paperwork)* Track and record sexual misconduct screening for all part-time hourly employees and adjunct faculty using Excel tracking database* Order background checks in NEOGOV for all part time employees and adjunct faculty* Enter all new employees, student employees and volunteers into HR/Payroll Information system (ctcLink) in a timely manner* Enter and maintain employee data in the HR/Payroll information system (ctcLink) within 2 days of completing hiring paperwork* Send employee ID and required trainings email to all new employees and supervisors the day after input* Notify Student Employment of all student employees entered daily* Coordinate receiving transcripts from new hires and follow up with outstanding* requests* Correspond with IT Services regarding new employees* Create IT ticket for each new hire or rehired and entered employee for all part time hourly, part time faculty (Adjunct) employees* Work closely with Student Employment, supervisors, and student employees to verify paperwork is completed correctly* Verify volunteer information is submitted correctly, explain the process and timesheet requirementsDuty: ctcLink Data MaintenanceTasks include:* Maintain employee data including combo code changes, supervisory changes, and changes to existing employee data as needed* Run new hire query bi-weekly to capture employee's needing their primary email address updated in the system* Work closely with Instruction office Budget Manager and Program Specialist to make corrections to adjunct records for contract processing* Communicate and help IT with employee data related questions in relation to the directory and other information systems that feed from ctcLink data* Work closely with the Corporate and Continuing Education Program at Lacey campus in making corrections to non-credit instructor records for contract processingDuty: Adjunct Faculty Benefit CoordinationTasks include:* Quarterly review of benefit eligibility* Adjunct faculty onboarding* Coordination of benefits with other collegesDuty: Reception & General Office SupportTasks include:* Serve as receptionist for the Human Resource Office: answer main office phone line, answer questions, and assist the public and employees. Respond to inquiries from employees, managers and members of the public; assess client needs, identify and evaluates options, and recommends courses of action* Provide clerical, technical, and scheduling support to all areas of human resources as needed* Open, sort and distribute mail for the Human Resources office daily* File documents in employee files; including but not limited to adjunct faculty and staff, contracts, correspondence, etc.* Ensure personnel data and other confidential information is handled sensitively and kept secure* Perform complex computer tasks, such as merging and sorting, data entry, and developing and maintaining spreadsheets and database files including: composing and editing correspondence, emails and reports, preparing labels and files* Order office suppliesDuty: Manage Professional Development Funds and Training SystemsTasks include:* Maintain databases and employee training data using Excel and Get Inclusive software* Collect department new hire checklists and training certifications; log completed trainings in excel training database* Enroll employees for training and process employee development program requests through CCE* Maintain P-Card expenditure records for Professional Development accounts, balancing to* monthly invoices* Maintain budget expenditure records for Professional Development Funds, balancing monthly budget reports* Prepare A19s and purchase requests to pay employee tuition reimbursements upon completion or coursesDuty: Manage HR Purchasing, Budget, & Track Expenditures* Maintain P-Card and Foundation card expenditure records for HR, balancing to monthly invoices, reconciled in the ctcLink system* Maintain budget expenditure log for HR budget* Enter purchase requests into ctcLink Procurement Database for annual blanket and monthly purchase ordersDuty: Annual duties and other duties as assignedTasks include:* Perform website changes and content edits* Annual coaching contracts* Annual Whistleblower notification* Annual organizational chart coordinatorMinimum Qualifications* A Bachelor's degree with focus on business, human resources, social or organizational behavioral sciences, or related field OR equivalent education/experience.* Strong organizational skills, ability to work independently and prioritize multiple tasksPreferred Qualifications* 2 years of experience in a broad-based HR role* Experience using ctcLink (PeopleSoft, HRIS) and NeoGov (ATS)* Advanced experience with computers and software applications, specifically MS Office suite: Outlook, Word, Excel, PowerPoint, and AccessApplications must be completed online and include the following attachments:* Cover letter highlighting your ability to perform the responsibilities and competencies described in the job posting.* Current resume showing all educational and professional experience that demonstrates how you meet the minimum and any preferred qualifications.* Copies of unofficial transcripts from institutions of higher education.Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete.Veterans PreferenceApplicants who meet the minimum qualifications and wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to ...@spscc.edu with the job number for which they are applying in the subject line.Condition of EmploymentEmployment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment. Candidates must not be in default of a student loan or owe a Title IV repayment.Conditions of Part-Time EmploymentNon-permanent employees under the provisions of WAC 357-19-435 are only authorized to work up to a maximum of 1,050 hours in any twelve (12) consecutive- month period from the original date of hire. Employment with the college could end any time.South Puget Sound Community College values diversity and is an Equal Opportunity Employer and EducatorSouth Puget Sound Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, Samantha Dotson, Executive Human Resource Officer /Title IX Coordinator, 360-###-####, ...@spscc.edu, Building 25, Room 220, 2011 Mottman Rd SW, Olympia, WA 98512; South Puget Sound Community College is a smoke-free/drug free environment.Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) ###-####.