HUMAN RESOURCES ADVISOR (UKG ADMINISTRATOR)
: Job Details :

Position Information

Posting Title Human Resources Advisor (UKG Administrator)

Job Requisition Number AE503863

Position Number 119484

Job Type Full-Time

Division Name Human Resources

Minimum Qualifications

+ Graduation with a Bachelors degree from an accredited college or university in related field, plus three (3) years of HR experience.

+ One (1) additional year of experience may substitute for the education up to the maximum of four (4) years.

Licenses and Certifications Required:

None.

Notes to Applicants

Position Description:

This HR Advisor position will oversee the UKG timekeeping system to include training, auditing, reporting, correcting, and closing of payroll for 1850+ employees, including 24/7 employee schedules and emergency operations. This includes acting in a lead role providing oversight and assigning day to day tasks in support of UKG (utilizing Workday and/or Banner). This position would facilitate the review and completion of audits/payroll corrections, when necessary, including supplementals payouts and adjustments ensuring that timekeeping policies, federal, state and local laws are followed. this position will serve as the point of contact for the department on any payroll questions or issues from employees, City Payroll, and City UKG team.

Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE ( for more information.

Employment Application:

The City of Austin employment application is an official document; incomplete applications will not be considered.

+ Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.

+ The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application.

+ Rsums will not be accepted and statements such as see rsum will not be accepted. You may use N/A for fields that are not applicable.

+ Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.

f you are selected as a top candidate:

+ Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.

+ If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.

+ This position requires a criminal background investigation.

Work Schedule:

+ Work hours may include after hours, holidays, and weekends.

+ Shifts may change according to departmental needs.

+ Employee may be required to work additional hours outside of regular work schedule.

Fair Labor Standards Act:

This position is considered FLSA Exempt. Exempt employees are salaried and, except as provided, are not eligible for overtime compensation.

Travel:

If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Critical:

This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services.

Pay Range

$$30.70 $38.37

Hours

Monday Friday, 40 hours

Work hours may include after hours, holidays, and weekends.

Shifts may change according to departmental needs.

Employee may be required to work additional hours outside of regular work schedule.

Job Close Date 10/25/2024

Type of Posting External

Department Austin Energy

Regular/Temporary Regular

Grant Funded or Pooled Position Not Applicable

Category Clerical

Location 4815 Mueller Blvd, Austin TX

Preferred Qualifications

+ Experience managing timekeeping, auditing, and creating reports with UKG or similar for an organization of 500 or more employees.

+ Experience working in a HRIS system such as Workday.

+ Experience presenting to large audiences.

+ Experience administering new hire orientation program

+ Microsoft Office experience (Word, Excel, Outlook) with intermediate / expert level experience in Excel.

+ Have the ability to travel to multiple sites as necessary.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

+ Assists HR management in planning, designing, developing, implementing, and evaluating major HR programs.

+ Serves as subject matter expert in providing advice and counsel to management and employee groups on a broad range of HR issues and with applicable regulations, programs, policies, and procedures.

+ Implements HR programs, procedures, processes, and strategies.

+ Recommends enhancements to improve policies, procedures, operational efficiency, and service quality; and monitors implementation of agreed upon actions until the problem has been resolved.

+ Advises and influences management in making sound HR-related decisions.

+ Identifies, analyzes, and recommends solutions for various HR problems using morale indicators and other personnel measurements, such as, but not limited to, surveys, turnover, and grievances; and presents recommendations for corrective action programs when needed.

+ Provides training to managers and supervisors on HR topics and procedures.

+ Researches, gathers, analyzes, and evaluates data and information; monitors program trends; reviews and performs quality checks of program-related data; and develops and maintains management reporting to support decision making and policy development.

+ Monitors and maintains system data, files, records, and reporting; transmits program data files to vendors; develops, monitors, and implements information tracking systems.

Responsibilities- Supervision and/or Leadership Exercised:

May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

+ Knowledge of Federal, State, and Local laws and ordinances governing personnel activities.

+ Knowledge of City practices, policies, and procedures.

+ Knowledge of practices of HR program administration and management.

+ Knowledge of customer service principles.

+ Skill in oral and written communication.

+ Skill in handling multiple tasks and prioritizing.

+ Skill in using computers and related software.

+ Skill in data analysis and problem solving.

+ Skill in planning and organizing.

+ Ability to handle hostility, conflict, and uncertain situations.

+ Ability to work with frequent interruptions and changes in priorities.

+ Ability to train others.

+ Ability to develop and maintain knowledge in assigned specialized HR areas.

+ Ability to work with frequent interruptions and changes in priorities.

+ Ability to establish and maintain good working relationships with other City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation.

EEO/ADA

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) ###-#### or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individuals AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * The minimum qualifications for the Human Resources Advisor position are graduation with a Bachelors degree from an accredited college or university in related field, plus three (3) years of Human Resources experience. One (1) additional year of experience may substitute for the education up to the maximum of four (4) years. Do you meet the minimum qualifications for this position?

+ Yes

+ No

+ * Please describe your experience managing timekeeping, auditing, and reporting experience utilizing UKG timekeeping or similar product for an organization of 500 or more employees. Please indicate the position(s) listed on your application that support(s) your answer. If none, please put N/A.

(Open Ended Question)

+ * Please describe your experience administrating/utilizing Workday HCM or similar HRIS system. Please indicate the position(s) listed on your application that support(s) your answer. If none, please put N/A

(Open Ended Question)

+ * Please describe your experience in independently managing daily operations with the ability to prioritize tasks and workload of staff.

(Open Ended Question)

+ * Please describe your experience developing and delivering presentations and training on human resources topics to diverse audiences, including employees, leaders and executives.

(Open Ended Question)

+ * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook?

+ No experience

+ Basic: create/edit simple documents, spreadsheets & emails

+ Intermediate: create/edit a variety of documents & Spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields

+ Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematical formulas, hyperlinks, graphics; data/mail merge, import data from one document to another

+ * Do you have the ability to travel to multiple sites as part of the regular job duties?

+ Yes

+ No

+ * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

+ I acknowledge and understand this position requires a Criminal Background Check.

Optional & Required Documents

Required Documents

Optional Documents

Contact City of Austin Employment Services

Office: 512-978-JOBS (5627)

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