Location: Pittsburgh,PA, USA
Job Purpose:
The HR/Finance Assistant will be responsible for assisting both the HR and Finance Departments regarding the completion of assigned HR and Finance administrative supports and services. The Assistant will support the operations of the HR and Finance functions by helping to collect and update employee records and miscellaneous information, assisting in pre-recruitment and onboarding processes, conducting phone screens, coordinating interviews, and generating orientation materials.
Additionally, the HR/Finance Assistant will help employees gather and submit applicable documents for financial report purposes as well as reconcile bank statements, process incoming invoices, send receipts, draft expense reports, and help file and audit HR and finance records.
Position Summary:
* Assist with maintaining employee records and filing
* Assist with overall recruitment responsibilities including phone screens, interview preparation, and application processing
* Prepare program reports, case management files and plans
* Responsible for maintaining accurate records and documentation
* Assist with onboarding preparation for new hires including orientation
* Support invoice processing by managing invoices, as assigned
* Collecting data, receipts, invoices, to assist with processing/preparing financial statements
* Help generate bank reconciliation and other financial statements across all corporate accounts and support the regular upkeep of control reconciliations
* Ability to maintain finance department flow with a high degree accuracy
* Incorporates Sanctuary tools and practices into everyday interactions to create a trauma-informed environment. Upholds the principles of Sanctuary to provide a therapeutic framework and culture.
* Actively participates in all required team meetings, trainings and supervisory sessions. Meets regularly with supervisor, communicates openly needs, concerns, and ideas; utilizes feedback given in supervisory sessions.
* Performs in accordance with established system-wide competencies and receives satisfactory performance evaluations annually.
* Performs other duties as assigned.
Qualifications
Education: Minimum requirement is a High School Diploma. An ideal candidate should be working towards a Bachelors or Masters Degree in Business Aministration, Accounting, Human Resources and at least 1 year experience with computers and clerical work, specifically data entry projects with in an HR or Finance setting.
Licensure/Certification: N/A
Minimum Requirements:
* General knowledge and understanding of every step in the employee lifecycle, from recruitment to retirement, accounting, payroll, bookkeeping
* Knowledge of inequity issues that impact girls and young women of color.
* Demonstrate an understanding of the complex issues that impact girls living in
* underserved, low socioeconomic areas.
* Must have the ability to think globally, solve problems and have good decision-making skills, including critical thinking skills.
Clearances Required: PA Act 33 (Child Abuse) / Act 34 (Criminal History) / Federal Criminal History Record (FBI Fingerprint) / National Sex Offender Registry
Other Skills/Abilities:
* Ability to work in a team-oriented atmosphere.
* Ability to be attentive to detail and demonstrate organizational skills.
* Exercise critical Human Relations skills with a high degree of professional standards, discretion, confidentiality, and integrity.
* Knowledge of Microsoft Office products including Word, Excel, and PowerPoint
* Knowledge in 3rd Party Payroll Systems such as Paycom and Quickbooks
* Proficient in data entry
* Prior customer service experience essential
* Excellent verbal and written communication skills
* Must have excellent time management and ability to work on time sentitive projects