Human Resources and Payroll Administrator
: Job Details :

Summary of Responsibilities : The Human Resources and Payroll Administrator acts as an initial point of contact for employees regarding HR matters. This role helps organize, coordinate, and carry out all administrative aspects in the Office of Human Resources, and provides support for the Payroll and Benefits Specialist. This position is responsible for tracking and maintaining all employee data, often using paper and HRIS (Human Resource Information System) software, and assisting with hiring, safety, and special projects as needed. Additionally, this role will assist with processing timecards, updating payroll records, preparing payroll reports and other payroll-related duties.

Essential Responsibilities : (These essential responsibilities are those the individual must be able to perform unaided or with the assistance of reasonable accommodation.)

Administrative

Performs routine tasks required to execute human resource programs including hiring, onboarding, productivity, safety, payroll, etc.

Maintain all files and records in electronic and paper form, including personnel files, safety documents, worker's compensation information, etc.

Processes all aspects of employee information from initial hire to termination, including data entry into employee management systems, Excel, etc., to ensure accurate record keeping.

Participate in various HR workflows (including conflict of interest, employee change tracking, etc.) by compiling, filing and distributing electronic and physical paperwork.

Provides administrative support to the Vice President of Business and Finance and the Director of Human Resources, as needed.

Handles walk-ins and incoming phone calls to the Human Resources office, directing people to the appropriate resource or other HR staff, as needed.

Maintain an adequate supply of office products and place orders when needed.

Conducts audits of personnel files and other HR records and recommends correction action, implementing as directed.

Makes appropriate arrangements for sympathy gifts, to be sent on behalf of the College.

Payroll

Assists in the processing of biweekly, semi-monthly, special compensation, and summer session payrolls as required.

Serve as the primary back-up for the Payroll & Benefits Specialist.

Responsible for collecting yearly local tax-exempt forms from part-time employees.

Assist departments and Payroll & Benefits Specialist by ensuring timecard completion.

Prepare reports for taxes, earnings, and deductions.

Document payroll processes.

Performs additional related tasks as directed.

Benefits

Assist with the administration of benefits, including but not limited to: benefits open enrollment processes, benefits-related reporting and analysis, employee communication and training, as needed.

Worker's Compensation/Safety

Assist with injury reporting on campus.

Participate on the Geneva College Safety Committee, responsible for recording safety minutes, maintaining and posting safety documents, implementing safety suggestions to promote safety on campus, serving as liaison between management and the committee, creating monthly safety tips etc.

Hiring, Onboarding, and Offboarding

Advertises open positions in appropriate venues. Manages accounts with internet job posting websites.

Maintain oversight of open positions, until role is filled.

Maintain and update job descriptions, as needed.

Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.

Assist the HR Generalist with employee onboarding, including creating files, background check processing, prerequisites, ensuring all necessary paperwork is properly filled out, etc.

Assist the HR Generalist with employee offboarding and related administrative tasks.

Coordinate new employee orientation program.

Student Employment:

Responsible for processing student new-hire and re-hire paperwork.

Coordinates with the Payroll and Benefits Specialist for proper processing of student hires.

Communicate procedures for hiring students on campus to hiring managers.

Assists students with inquiries regarding their employment process.

Updates student paperwork, as needed.

Projects, Special Tasks, and Other Duties

Assist with compensation and job change letters, and employment change processing.

Complete PA New Hire Reporting.

Assist HR Generalist with the annual Employee Recognition Luncheon.

Reconcile expense report for the department.

Assist with Title 23 Clearances and related processes, including training requirements for Summer Camps.

Coordinates processes related to volunteers.

Create the monthly transitions memo.

Maintains knowledge of best practices and regulatory changes in human resources, talent management, and employment law.

Encourages an environment of collaboration, fair-dealing, kindness, equity, and trust.

Perform other miscellaneous duties, as assigned.

Exhibits behavior that is consistent with and supportive of Geneva's mission, vision, core values, and standards of conduct:

Geneva Mission Statement: Geneva College is a Christ-centered academic community that provides a comprehensive education to equip students for faithful and fruitful service to God and neighbor.

Vision Statement: Geneva College will inspire students to integrate faith in Christ into all aspects of life in the real world, and to serve faithfully within their callings for Christ and Country.

Core Values:

Serve with grace

Pursue Godly wisdom

Foster academic strength

Engage culture faithfully

Inspire vibrant hospitality

Honor one another

Standards of Conduct: Employees of Geneva College will affirm upon hire, and annually thereafter, their promise to abide by the College's Standard of Conduct Policy. All employees must conduct their personal affairs so there can be no opportunity for unfavorable reflections upon the Christian beliefs and mission of the College, either expressed or implied. It is expected that employees will conduct themselves in a manner consistent with biblical standards, values, and character. These standards of personal conduct do not apply to family members and/or friends of the employee.

Job Requirements - Administrative:

General: Individuals must possess the knowledge, skills, and abilities listed or are able to explain and demonstrate that they can perform the essential responsibilities of the job, with or without reasonable accommodations in order to safely perform the essential responsibilities of the job.

Physical: Must be able to perform the following: talking, hearing, and seeing. Must have sufficient manual dexterity to be able to operate all office equipment including, but not limited to computers, printers, copiers, scanners, and telephones.

Confidentiality: Individuals must recognize that management of data, including personal information, grades, budgets, programs, and policies is necessary to the operation of the College. Such information must be kept private and confidential for the protection of the College and to obey Federal and/or State laws. Should there be doubt as to whether a certain matter is to be protected, it should be discussed with your supervisor before making a disclosure.

Mental: Must be able to reason, analyze, prioritize, conceptualize, make judgments, and solve problems.

Qualifications:

Minimum:

Education/Certification: Bachelor's degree in human resources or a relevant field study.

Experience:

One or more years of experience in human resources or related field.

Familiarity with payroll system/processes.

Skills/Abilities:

Commitment to payroll best practices and regulations including knowledge of payroll law/regulations.

Knowledge of relevant compensation laws and regulations and Human Resources best practices.

Exercises sound judgment and exhibits strong decision-making and problem-solving skills.

Displays exceptional interpersonal communication and leadership skills, with particular attention to confidentiality.

Interacts with employees in a positive and helpful manner.

Ability to work independently and cooperatively as part of a team.

Must be detail-oriented, with the ability to maintain strong attention to detail in a fast-paced environment.

Ability to anticipate work needs and interact professionally with a diverse team.

Must be proficient in Microsoft Office.

Must have excellent multi-tasking skills.

Must have excellent written and verbal communication skills.

Must have the ability to stay focused in an extremely active/open office environment.

Technologically proficient. Able to analyze data/information and synthesize reasonable conclusions.

Must be able to utilize a computer for extended periods of time.

Christian Commitment: An eligible candidate must be a thoughtful and articulate Christian and an active member of a Protestant evangelical Christian church. Preference will be given to the candidate who supports and has an articulate understanding of the Reformed faith. An eligible candidate must understand and support the College's Foundational Concepts of Christian Education by expressing an evangelical Christian profession of faith and demonstrate the ability to integrate a Christian perspective in their work.

Preferred:

Education/Certification:

Bachelor's degree in human resources or a relevant field study.

PHR, SPHR, CEBS, CCP certification.

Experience:

Two or more years of experience in human resources.

Demonstrated knowledge of payroll system/processes

Related work experience in a higher education environment.

Skill/Abilities: High emotional intelligence.