Location: Cumberland,MD, USA
Salary: $17.65 - $18.54 HourlyLocation : Cumberland, MDJob Type: Part-TimeDivision: President's OfficeDepartment: Human ResourcesOpening Date: 09/30/2024Closing Date: 10/15/2024 11:59 PM EasternFLSA: Non-ExemptHours/Work Schedule: Campus Hours 8:00a.m. - 4:00p.m. (25 hours per week)Position Term (Number of Months Worked per Academic Year): 12 monthsPay Grade/Classification: 7Working Conditions: Most of the job is sedentary in an office environment. Occasional periods of light lifting may be required. Travel may be required to other college sites. Occasional outdoor work may be required for events/activities that are not in campus buildings.Physical Duties: Other physical requirements include:•Must be able to receive, understand, and communicate verbal and written instruction and communicate in the English language•Visual acuity appropriate for a normal clerical-type position•Ability to set up and participate in activities, which may include squatting, bending, and lifting.•Hearing, Talking•Mental Acuity•Fingering, Grasping, Repetitive MotionJoin our team of dedicated employees focused on student success and transformation! ACM is a close knit, family-like work environment who care deeply for each other, just as we do our students. Some of the many benefits of working at ACM include ample paid time off, great retirement and insurance options, on site facilities, and opportunities to connect with the community, co-workers, and students. Allegany College of Maryland's main campus is nestled on beautiful, scenic acres in the mountains of Allegany County - Cumberland, Maryland. A downtown center extends our reach into the heart of the community's business and tourism sector. Our small, attentive college atmosphere engages students of all ages and backgrounds in rich, challenging learning opportunities at all of our campuses.See more about Cumberland, MD here apply if this sounds like the place for you! Basic Statement of Responsibilities The Human Resources Assistant & Activity Coordinator is a member of the Human Resources (HR) team and provides operational and administrative support and service to the HR team, employees, retirees and external parties. The Human Resources Assistant & Activity Coordinator will provide customer service, administrative support, and coordinate events and activities for employees and retirees. Essential FunctionsProvide Administrative and Clerical Support to the Human Resources Department. Functions include but are not limited to:Requisition of office supplies, mail processing, answer phones, respond to emails, schedule meetings and appointments (as requested), reserve meeting/conference rooms, prepare facility work orders and IT help desk tickets, maintain calendars, prepare purchase orders and vouchers, process any administrative paperwork, filing.Data entry related to personnel records in HRIS systemProvide customer service to employees and students; greeting visitors to the Human Resource DepartmentActivity and Event CoordinationLead in organization and coordination of activities and events for employees and retirees which includes but is not limited to:Organize and coordinate any support needed during the activities or events.Ensure required staff and materials are available and prepared for events or activities.Work with various departments and staff on campus for marketing, printing, publishing, scheduling, multimedia needs, and event setup/teardown, etc.Communicate activity and events to employees and/or retireesEnsure funds are used effectively and efficiently for events and activities.Evaluate the success of each activity or event, and identify opportunities for improvement.Maintain records for assigned activities and events.Identify, develop and maintain relationships with a variety of vendors used in events and activities Education, Experience, and Specialized SkillsAssociate's degree required with a minimum of one (1) year work experience in Human Resources, administrative assistant or related field; orHigh School Diploma with a minimum of five (5) years of related work experience.Demonstrated customer service excellence and outstanding communication skills. Knowledge, Skills, and AbilitiesMaintains confidentiality and uses extreme discretion at all timesInteracts with associates in a professional and pleasant manner; promotes positive employee relationsEffective oral and written communication skills essentialExperience and working knowledge of Microsoft Office (Word, Excel, Outlook)Basic knowledge of accounting and basic math skills required.Allegany College of Maryland does not discriminate on the basis of age, ancestry/national origin, color, disability, gender identity/expression, marital status, race, religion, sex, or sexual orientation in matters affecting employment or in providing access to programs and activities. Worker's Compensation: An employee in any type of position at the college is covered by worker's compensation insurance when he or she is involved in a work-related accident. Worker's compensation insurance covers medical care, rehabilitation and lost wages for employees or death benefits for the employee's dependents, according to the specific terms of the insurance policy Tuition Waiver: (Employees contracted for a minimum of 750 hours for the current fiscal year and who has accumulated at least 750 hours via previous service are eligible for tuition waivers for credit courses offered by ACM.) Professional Development Opportunities: All employees are welcome to participate in College sponsored professional development activities. Sick and Safe Leave - Part-time employees who will regularly work 12 or more hours per week will earn paid sick and safe leave. Eligible part-time employees will earn 1 hour of sick and safe leave for every 30 hours that they work. Part-time employees may accrue up to 40 hours of sick and safe leave in a fiscal year, carryover a balance of 40 hours per year; sick and safe leave hours are limited to earning and accruing up to 64 hours per year. Holidays - Part-time employees may enjoy the 17 official college holidays, however they will not be compensated for these days. Bereavement Leave: Eligible part-time employees are provided paid leave of up to three normally scheduled work days for the death of an immediate family member. Military - part-time employees who are in the uniformed services can take accrued annual, or leave without pay, to serve in the uniformed services. Family and Medical Leave - FMLA entitles eligible employees to take up to 12 weeks of unpaid, job-protected leave in a rolling 12-month period measured backward from the date an employee uses any FMLA leave for specified family and medical reasons. Flexible Spending Accounts - Employees can obtain a medical reimbursement account and/or a dependent care assistance account effective the first of the month following the employee's date of hire. Employees do not need to enroll in the college's medical or dental plan to be eligible for flexible spending accounts. Supplemental Retirement Accounts - All employees who normally work 20 hours or more per week can make tax-deferred supplemental retirement contributions to any of the supplemental retirement funds offered by the college. Voluntary Accident and Critical Illness - Allegany College of Maryland realizes you make benefit choices based on what is important to you and the needs of your changing lifestyle. That's why we make voluntary benefits available as a part of our benefit package to help you supplement your existing benefits plan. You can now customize your own benefits package to protect your family. Allegany County Federal Credit Union: Employees of ACM are eligible to join the Allegany County Teachers Federal Credit Union. The credit union can be reached at 301-###-####. College Facility Usage - Allegany College of Maryland's facilities include, the Fitness Center, which includes treadmills, bikes, ellipticals, rowing machines, hand weights, big weights, nautilus equipment, gymnasium, and outside tracks, which include the mile track and the quarter mile track. Allegany College of Maryland's students and staff have full access to these facilities. The fitness centers hours of operation vary. Please visit the website for available hours each semester Campus Store - Employees receive 10% discount available on variety of products, clothing, and novelties. Hours of operation can be found on our website Learning Commons: The Learning Commons is home to the Library, Testing, and Tutoring services; providing a welcoming, supportive space for faculty and staff, students and community. Hours of operation can be found on our website. Campus Cafe: Allegany College of Maryland Dining Services are provided by Metz Culinary Management. Located in the College Center, our restaurant atmosphere with a special flare of home offers a variety of tastes for all guests. Quality, nutritious menus are available. Hours of operation can be found on our website. Employee Assistance Program (EAP) - Employees and their household members can access up to seven (7) free, confidential sessions at UPMC-Western Maryland or Bedford-Somerset DBHS to help with family, personal or professional problems: or they may visit the ACM onsite counselor with unlimited sessions. Nurse Managed Wellness Clinic (NMWC) - The NMWC supports health and wellness through education with the goal that all individuals become informed self-directed consumers of health care. We offer services provided by a team of healthcare professionals and managed by a Certified Nurse Practitioner. A list of services and hours of operation can be found at Wellbeing Services provided by Select Allied Health Programs - Dental Hygiene services for Adults and Children are provided by our Dental Hygiene Students in ACM's Dental Hygiene Clinic. All students are supervised by Dental Hygiene Faculty. Hours vary, check the website at Massage Therapy appointments are available and provided by our Massage Therapy Students in ACM's Massage Therapy Clinic. Hours vary. Call 301-###-#### for an appointment or visit the website at