GENERAL RESPONSIBILITIES: The Human Resource Assistant provides administrative support for the Human Resources Department of Equinox. The general duties include managing correspondence related to benefits, leave requests, third party administrators, filing, recruitment and other typical office operations. Please note, this position is 30 hours a week (6 hours a day, Monday - Friday).SPECIFIC RESPONSIBILITIES:
- Acts as the central point of contact for the Human Resources Office, including walk-ins, calls-ins, and correspondences from employees, managers, and third parties.
- Reviews and responds to employees regarding policy, procedure and other human resources related inquiries.
- Coordinates new hire process including background checks, health clearances and appropriate paperwork and completion of Paylocity onboarding forms.
- Assists with the coordination, scheduling/notification of new employee orientation, as well as presenting on HR topics.
- Prepares and updates employee security/access badges.
- Assists in the tracking of professional licenses, malpractice, DEA, BLS, LENS log.
- Assists with compliance of annual trainings and performance evaluations.
- Maintains personnel file information, including updates to the HRIS system.
- Assists with full life cycle recruitment, and helps to schedule interviews for hiring managers as needed
- Updates applicant information in HRIS.
- Maintains confidential personnel files and conducts file audits to ensure compliance with local, state and federal regulations, i.e. JCAHO, OASAS, NYSDOH, NYSOMH, etc.
- Processes employee benefits paperwork.
- Assists employees with completing benefits paperwork and resolving insurance issues.
- Performs general office duties including, word processing, typing, preparing correspondence, filing, photocopying, handling mail and other office machines.
- Demonstrates excellence in both internal and external customer service.
- Understands and is able to effectively communicate HIPAA compliance, corporate compliance and client confidentiality.
- Ensures and/or remains in compliance with local, state, and federal regulation, i.e. DHHS HRSA and NYSDOH, and all accreditation standards (e.g. Joint Commission and NCQA-PCMH).
- Adheres to the National Patient Safety Goals as defined by the Joint Commission and Whitney M. Young Jr. Health Center.
- Completes other duties as assigned.
Requirements MINIMUM QUALIFICATIONS: High School diploma or GED with a minimum of two (2) years administrative experience. Computer proficiency in Microsoft Office Suite and Adobe. Excellent verbal, written, and interpersonal communication skills. PREFERRED QUALIFICATIONS: Associate's degree with course work in business administration, human resources, or comparable field. Proficient in HRIS platform. At least four (4) years of progressive experience in a business environment performing human resource administrative duties. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status. Salary Range: $20 - $22 hourly