General PurposeThe HR Assistant will perform administrative duties related to the operations of the human resource office and provide the necessary coverage for reception desk.Essential Duties and Responsibilities
- Receives and distributes office mail
- Primary back-up for front desk reception coverage
- Schedule appointments, arrange meetings, and HR events
- Maintain calendars of HR management team
- Set-up for new employees (desk set-up, supplies, etc.)
- Organize and take minutes during departmental meetings
- Prepare required paperwork for employees under guidance of HR management
- Complete termination paperwork and schedule exit interviews
- Assist with organization of Company-sponsored events and activities
- Prepare and update basic human resource reports and spreadsheets
- Create and/or update documents, departmental forms, correspondence, and org charts as assigned
- Management of employee files
- Add/update employee records in various HR Systems
- Assist other members of the Human Resources Department with a variety of responsibilities and special projects
- Other duties as assigned
Supervisory Responsibilities: NoneEducation/Experience Required
- High school diploma or equivalent required
- Must possess strong interpersonal skills
- Adept at problem-solving, including being able to identify issues and resolve problems in a timely manner
- Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
- Excellent organizational skills, attention to detail, and able to monitor work for quality
- Must be dependable, able to follow instructions, and respond to management direction
- Maintain employee confidence and protect operations by keeping HR information confidential
Computer Skills Necessary
- Proficient in Microsoft Office Suite
Physical Demands/Requirements
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 20 pounds at times
Work Environment and Travel
- Normal work environment is in an office area.
- Occasional travel to South Hackensack, NJ local office may be needed.
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