Job DescriptionPOSITION SUMMARYThe Human Resources Assistant is responsible for administrative tasks related to the Human Resources functions of payroll, compensation, benefits, recruitment, retention, employee recognition, and HR best practices while facilitating a positive relationship between employees and leaders.Prepares, communicates and maintains appropriate documentation for establishing employee benefit coverages, updating employee benefit records to ensure compliance with benefit regulations and timely coverage processing and documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions. Provides assistance to employees regarding all aspects of the benefit process and benefit information.Provides a high level of customer service responding to daily inquiries relating to company policies, programs and procedures.Grow and foster high-touch relationships of active and future talent. Drive company mission and vision. Assists with recruitment and interview process, including social media, job postings and career fairs. Collaborate with managers to understand skills and competencies required.Schedules and leads new hire orientation and employee recognition programs. Provide existing employees with opportunities to develop their skills. Set up new employees in CareLearningCreates, maintains, and files employee records. Records changes in employee status, including new hires, status updates, and terminations. Maintain employee data in HR information system. Conduct pre-employment screening for new hires. Assists in the updates and implementation of policies and procedures, job descriptions, and guidelines.Assists marketing manager as needed with signs and projects as needed.Assist and prepares appropriate paperwork and filings for the Federal government in regard to complying with EEO/Affirmative Action rules and regulations.Perform receptionist/customer related duties and miscellaneous support work for the Human Resources Director. Assists as a back-up for the payroll and timekeeping process for all employees of the hospital to ensure proper and accurate payment to employees. Assists with FMLA process.Other duties as assigned.Experience and Skills
- High school diploma or equivalent.
- Previous secretarial/clerical experience.
- Knowledge and familiarity with word processing and spreadsheet experience.
- Previous Human Resources (benefit, payroll) experience required.
GENERAL REQUIREMENTSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Ability to add, subtract, multiple and divide
- Ability to read, interpret, and take action as it relates to basic documentation and information
- Ability to use computer systems, computer navigation, and Internet
- Ability to write reports and correspondence
- Ability to adapt to change
- Ability to problem solve
- Interpersonal and communication skills to interact effectively with customers and all members of the team
EQUIPMENT, TOOLS, MATERIALS
- Knowledge of computer hardware equipment and software applications relevant to work functions.
ESSENTIAL STANDARDS OF PERFORMANCE
- Customer Service: We know that we make a difference in the lives we touch. We deliver service in a manner that reflects compassion, empathy and caring. We expect employees to demonstrate excellent service in all that we do.
- Effective Communication: The purpose of communication is to provide clear, accurate information and to achieve mutual understanding by active listening and having open and respectful dialogue.
- Compliance: Obeys, understands, and enforces state and federal regulatory requirements related to the performance of our operations and requirements.
- Commitment to Co-Workers/Teamwork: Regardless of our department or status, we are all linked together as teammates to serve our patrons and our community. We will demonstrate our commitment to co-workers by doing the right thing, at the right time, for the right reason.
- Accountability: We believe in taking pride in what we do. We are responsible for the outcomes of our efforts. We recognize our work as a reflection of who we are as people and as professionals, both demonstrating a commitment to our entities and our community.
Job BenefitsBenefits:Standard full-time benefits: Benefits go into effect the 1st of the month following 30 days of hire. Include but not limited to:
- Health Insurance: PPO and H.S.A. option; PCH pays a portion of premiums
- Dental & Vision Insurance
- Life Insurance: Life and Accidental Death and Dismemberment Plan at no cost to the employee; opportunity to purchase additional coverage also available
- Paid Time Off (PTO): Accrue hours based on a percentage rate (set by years of service) multiplied by the number of hours worked in a pay period
- 403(b) Retirement: The hospital will match up to a percentage of gross wages when the employee contributes contributions of percentage
- Short Term Disability, Long Term Disability, Critical Illness, Accident Policies
- Medical and Dependent Care Savings Accounts
- Group Incentive Plan (GIP): The hospital sets facility wide goals for our annual fiscal year. Depending on how many of those goals we meet at the end of the fiscal year that determines the amount of bonus employees receive.