Job Type Full-time Description CareLink is a non-profit, mission-based 501c3 organization that was founded in 1997 by non-profit post-acute and community-based organizations specializing in the care of older adults and adults with disabilities. These organizations include long-term care, housing, hospice, home care, assisted living and adult-day health. In addition, CareLink is a direct provider of a range of health and wellness services including rehabilitation (PT/OT/SLP), mobile dental, audiology, podiatry, psychiatry, brain health and wellness services. We keep individuals doing the things that they want to do, independently, in the place they call home. We offer schedule flexibility, great benefits, an amazing team, rewarding work, and much more! The Human Resources Assistant coordinates all administrative duties for the human resources and operations department. This individual assists the HR Director and other leadership in all areas of the employee experience including but not limited to: talent acquisition, onboarding, and retention; exit interviews and offboarding; employee records and HRIS system setup and maintenance; payroll processing; employee benefits administration; employee training; etc. Duties/Responsibilities:
- Monitor the HR shared inbox and assist or forward as appropriate.
- Maintain both hard and digital copies of employees' records.
- Tracks and ensures up to date training, licensure, vaccinations etc. as required
- Coordinate new employee onboarding and orientation process in partnership with the hiring team
- Tracks status of candidates in HRIS and responds with follow-ups to ensure process completion
- Completes I-9 and E-Verify, and verifies completion for all required trainings
- Assists with insurance credentialing process for applicable employees, as needed.
- Submits new user requests to IT vendor and creates accounts in other system as needed.
- Organizes and facilitates new employee corporate orientation and partners with hiring manager to initiate job-specific orientation
- Initiate bi-weekly payroll, reconcile data, enter adjustments, and provide backup documentation to HR Director for approval and final processing.
- FMLA/LOA administration including employee correspondence, leave tracking, and ensuring proper documentation
- Monitor office supplies and place orders as needed based on budget approval
- Audit benefits invoices and provide appropriate allocation to Finance
- Track HR and Operations related expenses as directed
- Assist with performance management procedures as directed
- Schedule meetings, HR events, training sessions, and maintains agendas as needed.
- Assist with ad-hoc HR and Operations division projects.
- Performs other related duties as assigned.
Requirements Required Skills/Abilities:
- Problem solver who thinks critically and creatively.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Appropriate sense of professional ownership over assigned tasks and functions.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Skilled with Microsoft Office Suite and related software.
- Ability to adapt to constant change.
- Tech savvy, able to learn new systems and processes quickly.
- Ability to maintain employee and organizational confidentiality.
- Excited to be a part of an organization that is fast-moving, innovative, and pushing the boundaries of traditional healthcare organizations
- Committed to quality of service by following organization standards
Education and Experience:
- High school diploma or equivalent
- Two (2) or more years of Human Resources experience
- Two (2) or more years of Payroll experience strongly preferred
Salary Description up to $25/hr depending on experience