Company Overview:Nelson Global engineers, manufactures, and distributes clean and efficient Air & Fluid Transfer, NVH, Complex Structural, Acoustic, and Thermal Management Solutions. Nelson Global partners with the world's leading OEMs. With 21 global manufacturing and distribution facilities and unparalleled engineering and innovation capabilities, Nelson Global provides mission critical solutions with the highest degree of reliability at the lowest cost. Our dedication to serving our employees, partners, and the planet responsibly is realized across three pillars of sustainability: environmental, social, and governance. By empowering our people, reducing waste, and developing innovative and efficient systems, we support the communities and resources that spur the industries and technologies of the future.Position Overview:The Human Resources Assistant provides general administrative support to the HR Department and is responsible for a variety of functions within the HR Department. This is a full-time, non-exempt (hourly) position, working 100% on-site at our Indianapolis location. This position reports to the HR Manager.Primary Responsibilities & Duties:
- Assists with the hourly recruitment process including updating job descriptions, posting jobs, scheduling interviews, conducting interviews, coordination of background checks, drug screens and the drafting of offer letters
- Partner with temporary labor vendors to ensure we are receiving qualified candidates, provide hours worked weekly to the temporary agencies so that temporary employees can be paid on a timely basis. Audit and process temporary agency invoices work with Accounts Payable to ensure the invoices are paid in a timely manner
- Schedules and may conduct new hire and benefit orientations
- Screens new hire employment eligibility via E-Verify within the first three days of employment
- Processes new hires, rehires & terminations through our Human Resources Capital Management System (UKG Pro), ensuring accuracy and integrity of the data
- Ensures new hires complete their benefits enrollment in a timely manner. Assist employees with the enrollment as needed
- Assists with annual open enrollment event
- Assists with leave administration and ensures compliance with FMLA, ADA and other local, State and Federal leave laws
- Assists employees and supervisors with basic interpretation of HR policies and procedures
- Responsible for updating and compiling information for the weekly payroll; will partner with supervisors to ensure employee timecards are correct
- Tracking employee leave through our Human Resources Capital Management System (UKG Pro)
- Maintains attendance records and works with managers to compile corrective actions in accordance with the attendance policy
- Maintains records, including filing and general organization, record retrieval, archiving and purging.
- Basic maintenance of Human Resources Capital Management System (UKG Pro), data entry, reporting, etc.
- Maintains employee bulletin boards and other employee communications
- Keeps forms, documents, and policies in circulation up to date
- Creates, maintains, and verifies various daily, weekly, monthly, quarterly, and annual reporting as directed by the HR Manager
- Assists in organizing company events
- Maintains Employee recognition programs (birthdays, anniversaries, etc.)
- Assists in continuous improvement initiatives to automate tasks and increase efficiency
- Refers all non-routine, complex and/or sensitive issues to HR Manager
- Represents Nelson Global in an ethical and professional manner in all interactions
- Inspires and promotes teamwork and positive morale
- Performs other duties, as assigned by Plant Management, HR and Safety
Required Education & Experience:
- High school diploma or equivalent required
- Associate's or Bachelor's Degree is a plus.
- 2+ years experience working as an HR Assistant, preferably in a manufacturing environment.
- Requires strong proficiency in the use of a variety of software including Excel, Word, Outlook, PowerPoint
- Proficiency in data entry and reporting in a Human Resources Capital Management System
- Specific experience in UKG Pro and Workforce Management (formerly Dimensions) desired
Skills & Abilities:
- Ability to work a full-time on-site schedule Monday - Friday
- Knowledge of Federal and State employment laws
- Ability to maintain confidentiality with sensitive information
- Strong time management skills and ability to prioritize projects
- Strong attention to detail and accuracy; committed to excellence; continuously looking for improvement opportunities
- Effective communication and people skills; ability to assist all levels of employees, including executives, directors, customers, vendors, and third-party stakeholders such as auditors
- Ability to concisely communicate (written and verbally) status and other issues to employees in a timely manner
- Strong customer service skills
- Ability to anticipate, prepare for, and meet deadlines
- Ability to manage multiple tasks simultaneously
- Ability to maintain a calm, professional attitude
- Ability to work in an environment with diverse individuals and groups
- Must possess the ability to effectively collaborate and work cooperatively with others
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)