HUMAN RESOURCES ASSISTANT
: Job Details :

Salary: $19.28 - $23.13 HourlyLocation : Maitland, FLJob Type: Full-timeJob Number: 2025-00117Department: AdministrationDivision: Human ResourcesOpening Date: 12/01/2024Closing Date: 12/14/2024 11:59 PM EasternPURPOSE OF POSITION The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as theneeds of the employer and requirement of the job change. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. Performs a variety of routine to complex clerical, and administrative work. Responsible for providing administrative support to other HR professionals in support the Human Resources/Risk Management Department to accomplish HR/RM goals including payroll data entry, assisting with recruitment, bill paying, and record maintenance and document management. Works under the general supervision of the HR/Risk Management Director (HRD), with direction from the HR/Risk Management Generalist (HRG). This position is considered an emergency/disaster position. During emergency conditions, all City employees are automatically considered emergency service workers. City employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation, which requires that the employee be ready, willing, and able to report to work during emergencies and/or disasters of any kind, notwithstanding any other commitments the employee may have and be able perform emergency services duties, as assigned. ESSENTIAL JOB FUNCTIONS/OTHER JOB FUNCTIONS Assists the Human Resources/Risk Management Department align with the strategic direction of the City by supporting and promoting the organization, helping in the implementation and execution of HR/RM initiatives, programs, and promoting the role of HR/RM as a key business partner. Provides assistance to the HR/RM staff as needed in support of organizational goals. Keeps the HRD and HRG informed of personnel matters which impact operations and HR functions which deal with all aspects of human capital management. Serves as backup to the Human Resources Specialist (HRS) supporting critical functions, including but not limited to payroll, recruitment, onboarding of new hires, benefits, separations, and records maintenance and document management.Processes payroll by preparing, reviewing, entering employee personnel actions (i.e. new hires, separations, promotions, transfers, performance reviews and other transactions), entering benefits deduction and updating employee records in the HRIS system (MUNIS). Responsible for reviewing the posting changes while ensuring accuracy and completeness of data entry.Uses the applicant tracking system to post positions, review, process and refer applications to the designated department hiring manager(s). Posts positions to outside job boards as assigned. Assist with onboarding. Closes out recruitments at the end of the recruiting process to include sending communication to the applicants and maintain appropriate files and records. Assists with the submittal of budget entries and submitting budget requisitions for purchase orders. Processes purchase orders within budgetary limits, travel requests and other expenditures; orders and maintains office supplies.Maintains all personnel related records. Responsible for personnel records retention and compliance with State guidelines. Reviews and routes all incoming HR/RM communications including but not limited to, mail, answering phones and monitoring the HR email inbox, determines and identifies items that require immediate attention. Processes general correspondence ensuring all incoming correspondence is stamped daily.Assists in the maintenance of the Human Resources/Risk Management Department Standard Operating Procedures (SOPs), checklists, and reports current and up to date to ensure consistency of processes and accuracy of information.Provides customer service to employees in areas of pay, benefits within scope of knowledge and refers complex inquiries and personnel issues to the attention of the appropriate staff, HR Specialist, Generalist or Director. Supports the HRG with limited risk management duties such as input of claims data into the tracking system, updates and maintaining paper and computer files, and assists with basic claims. Provides general personnel related information to other agencies and the general public, to include employment verification, both verbally and in writing, filling out employee salary history for mortgage and other miscellaneous information as required.Composes and prepares a variety of correspondence and documents; and maintains department filing system, administrative logs, and reports. OTHER JOB FUNCTIONSMaintain high levels of personal and professional integrity promoting core values, integrity and accountability throughout the organization.Work towards maintaining the HR/RM team's capacity and flexibility to respond to fluctuating workflows while achieving positive outcomes for the Human Resources/Risk Management Department to promote teamwork and efficiency within the HR/RM department.Provides back-up to other related positions as needed. Perform all other duties as assigned.MINIMUM QUALIFICATIONS/SPECIAL REQUIREMENTS Associates Degree in Public Administration or Business Administration, Human Resources Administration or related field; or two years college credit towards a bachelor's in the same disciplines; or two to four (2-4) years of experience in a progressively responsible human resources environment or an equivalent combination of education, training, and experience. Must also possess the National Incident Management System (NIMS) IS-700 within 30 days of employment and the ICS-100 and ICS-200 within 90 days of employment. There may be additional NIMS required, which will be scheduled by your Supervisor. CRITICAL SKILLS/EXPERTISE Work requires constant and careful attention to detail and accuracy, reading and understanding documents and reports.Working knowledge of modern office practices, systems and procedures; working knowledge of personal Working knowledge of modern office practices, systems and procedures; working knowledge of personal computers and electronic data processing.Working knowledge of Microsoft Office products; especially Excel, Word and Outlook.Ability to learn new processes and systems efficiently.Ability to work collaborative in a team environment.Ability to carry out assigned projects to their completion with extreme accuracy using logic and reasoning and /or with frequent interruption; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with applicants, employees, City officials, and the general public; ability to maintain confidential and sensitive information.City of Maitland offers a comprehensive benefits packages to full-time employees. General Employees Benefits (Full-Time)Certified Fire Employee Benefits (Full-Time)Sworn Police Employee Benefits (Full-Time)Visit our website to learn more information about our Benefits.