Human Resources Assistant
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About UsGeorgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities,problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, 34 graduate programs, doctorates in education and nursing, professional certificates and continuing education programs.As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, diversity, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, now owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.Georgia College & State University is committed to protecting academic freedom in addition to supporting the freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.Job SummarySupports recruitment activities by providing frontline customer service to employees, volunteers, and candidates. Ensures accurate filing and confidentiality of all documents and search files.ResponsibilitiesCustomer Service - 40* Serves as the first line of communication for managers and candidates regarding onboarding.* Answers frequently asked questions from applicants and employees about standard policies and hiring procedures.* Provides back-up support for front desk coverage.Document Management - 40* Scans and uploads recruitment and employee documents.* Facilitates the timely collection of all search files.* Ensures proper filing and retrieval of HR documents.* Assists with document audits for compliance purposes.* Creates and maintains employee files (both physical and digital).* Organizes and files HR documents systematically.* Implements and maintains a document indexing system.* Ensures storage and security of all records in accordance with regulations.* Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.Record Retention and Disposal - 10* Develops and implements records retention schedules for on-boarding, employment, and search files.* Ensures compliance with legal and regulatory retention requirements.* Implements and maintains a systematic purge process.* Conducts regular internal audits of retained records.Other - 10* Performs other duties as assigned.Required QualificationsEducational RequirementsAssociate's degree or equivalent.Required Experience1-3 years related experience.Preferred QualificationsPreferred ExperienceBasic knowledge of HR practices and procedures.Experience with HRIS or applicant tracking systems.1 year of Human Resources experience.Knowledge, Skills, & AbilitiesABILITIESCustomer service orientation.Proactive and efficient.Ability to handle confidential information with discretion.Ability to work effectively in teams.Ability to follow professional office protocol and procedures.Proficiency in Microsoft Office suite, especially Excel and Teams.Ability to multitask and prioritize in a fast-paced environment.KNOWLEDGEKnowledge of employment laws and regulations.SKILLSStrong written and verbal communication skills.Excellent organizational and time management skills.Excellent interpersonal skills.USG Core ValuesThe University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at Employment OpportunityGeorgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU.Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging.Other InformationThis is not a supervisory position.This position does not have any financial responsibilities.This position will not be required to drive.This role is not considered a position of trust.This position does not require a purchasing card (P-Card).This position will not travel.This position does not require security clearance.Background Check* Criminal Background Check