Salary : $51,833.60 - $76,793.60 AnnuallyLocation : Middletown, CTJob Type: Full-TimeJob Number: 202400186Department: Office of General CounselDivision: Human ResourcesOpening Date: 11/19/2024Closing Date: 12/10/2024 4:30 PM EasternApplication Instructions: Job Posting: Full Job Description: Description Please review the City of Middletown's Application Instructions as your application constitutes as part of the examination process.The purpose of this position is to perform complex human resources related administrative and secretarial work of a confidential nature, greet and assist members of the public, and prepare or assist in preparing various reports and correspondence that will be used throughout the City. This work is performed under the direction of the Director of Human Resources or their designee. Essential Duties and Responsibilities
- Greets, screens, assists, and directs callers and visitors; responds to inquiries; provides information; takes and relays messages; performs other functions required of front-facing office personnel.
- May type, post, distribute, and advertise vacant positions to employees and the general public.
- Processes unemployment claims by reviewing claims, providing documentation, and coordinating responses with management.
- Assists in the preparation of the annual department budget. Pays bills and monitors expenditures. May prepare purchase orders, transfers of funds, and additional appropriations.
- Prepares correspondence and documents from rough notes or dictation and transcription equipment. Prepares and types a variety of reports, records, documents, and correspondence. May compose correspondence and other materials.
- Assists in the scheduling, administering, and monitoring of testing processes for positions. Assists in notifying candidates. Records and corrects tests. Assists in scheduling post-offer polygraphs and psychological tests for police and fire applicants.
- Assists with onboarding functions, including scheduling pre-employment physicals and drug screens, performing background screening, preparing new employee forms, Notice of Appointments, confirmation letters for Mayoral signature, and new employee orientation packets. Reviews same with employees. Performs data entry of new employee information.
- Develops and maintains confidential personnel files, computer files, records, lists, spreadsheets, and databases. Creates new and purges old files. Oversees the destruction of department files. Assists in developing and maintaining the City's HRIS computer files.
- Assists in providing technical support in computer programs for the division. Develops and maintains confidential/restricted files, records, logs and databases. May maintain and update manuals, handbooks or brochures. Performs data entry functions. Assists with automation of records and produces reports from same.
- May assist in developing and conducting studies regarding turnover analysis, recruitment methods, and other personnel-related issues.
- Assists in tracking candidate EEO information and reports it to the Office of Equal Opportunity and Diversity Management through each phase of the recruitment process. May assist in the preparation of the various reports.
- Assists in compiling various reports and aids in research that may be used in contract negotiations. Assists in the interpretation and administration of City policies, regulations, procedures, and collective bargaining agreements. May assist in the preparation of Memoranda of Understandings (MOUs).
- Opens, date stamps, and distributes mail. Prepares items for mail and prepares bulk mailings. Copies and faxes documents.
- Assists with the administration and maintenance of the photo identification system and issuing of access card/key fobs.
- Orders office supplies and maintains inventory.
- Prepares correspondence for Department Heads/Directors signature.
- May perform bookkeeping functions. Posts journal entries. Records revenues. Reviews and processes payments or bills. Prepares and provides account information.
- Performs other related functions as assigned or required.
Minimum Training and Experience Required to Perform Essential Job Functions Associate's Degree in Human Resources, Labor Relations, or a related field, with two years of related human resource office experience, or any combination of education and experience that provides equivalent knowledge, skills, and abilities Physical and Mental Abilities Required to Perform Essential Job Functions Language Ability and Interpersonal Communication
- Requires the ability to perform basic to mid-level level data analysis, including the ability to review, classify, categorize, prioritize, group, rank, investigate, diagnose, and reference data, statutes, guidelines, and other information or authority. Requires discretion in referencing same in order to conform to established standards and manage its effects on interactions and relationships.
- Requires the ability to persuade, convince, influence, train, and monitor, in favor of a desired outcome. Requires the ability to act as a lead person.
- Requires the ability to utilize a variety of reference, descriptive, and advisory data and information, such as financial statements, technical operating manuals, mail, purchase orders, lists, documents, directories, ordinances, statutes, procedures, guidelines and non-routine correspondence.
- Requires the ability to communicate orally and in writing with supervisor and all department personnel, other City departments, vendors, and the public.
Mathematical Ability
- Requires the ability to perform addition, subtraction, multiplication and division, and to calculate percentages and decimals.
Physical Requirements
- Requires the ability to operate, calibrate, tune, synchronize, and perform complex rapid adjustments on equipment, machinery, and tools such as a computer and other office machines and related materials used in performing essential functions.
- Requires the ability to coordinate eyes, hands, feet, and limbs in performing skilled movements such as rapid keyboard use.
- Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, and pulling of objects weighing five to ten pounds.
- Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes, and sounds associated with job-related objects, materials, and tasks.
AFSCME LOCAL #466Full-time employees receive:
- Comprehensive Medical and Dental Coverage and Life Insurance Benefits;
- 14 Paid Holidays
- Paid Vacation, Sick, and Personal Leave
- College Reimbursement Program
- Defined Benefit Pension Plan
- Optional 457 plan
For a full listing of the benefits, you can review the AFSCME Local #466 Contract by clicking 01 Do you hold an Associate's Degree in Human Resources, Labor Relations, or a related field?
02 Do you have two years of related human resource office experience, or any combination of education and experience that provides equivalent knowledge, skills, and abilities?
03 If your application indicates you hold an educational degree, license, and/or certification, did you upload proof? You must upload proof to your application to receive credit.
04 How did you learn about this position? Required Question