Human Resources Confidential Assistant (Administrative Assistant I)
: Job Details :

Agency: Department of Public HealthClass Title: ADMIN ASSISTANT I - 00501Office: Human ResourcesDivision: Deputy Director's OfficePosting ID: 70-25-0136 / 43656Posted: 12/13/24 - 12/30/24Salary: Anticipated Starting Salary Range $5,700 - $7,700 per monthJob Type: SalariedCategory: Full TimeCounty: SangamonNumber of Vacancies: 1Plan/BU: NoneA RESUME IS REQUIRED FOR THIS JOB POSTINGPlease attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.Posting Identification Number:70-25-0136 / 43656Why Work for Illinois?Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position OverviewThe Illinois Department of Public Health is seeking a highly motivated individual to function as a Human Resources confidential assistant to the Deputy Director of the Office of Human Resources. The position conducts sensitive human resources and labor relations related investigations/studies for the Deputy Director. The position provides analysis and reports of findings. Position performs liaison work for the Deputy Director. Verifies annual performance evaluation dates, updates system, and generates letters.Benefits StatmentAs a State of Illinois Employee, you will receive a robust benefit package that includes the following:* Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)* Competitive Group Insurance benefits including health, life, dental and vision plans.* Pension plan through the State Employees Retirement System* Deferred Compensation Program - voluntary supplemental retirement plan* Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)* 10-25 days of paid vacation time annually (10 days for first year of state employment)* 12 paid sick days annually which carryover year to year* 3 paid personal business days per calendar year (pro-rated dependent on start date)* 13-14 paid holidays per year* 12 weeks of paid parental leave* Employee Assistance Program and/or mental health resourcesThese are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: Functions* Serves as the Human Resources confidential assistant to the Deputy Director of the Office of Human Resources.* Cooperates and collaborates with Labor Relations staff.* Conducts management studies of HR program performance areas for the purpose of improving/ enhancing customer service to the various offices.* Verifies annual performance evaluation dates.* Collaborates with IDPH Management on Agency directives and guidelines.* Performs administrative duties for Deputy Director.* Answers and directs telephone inquiries from employees and the general public relating to Public Health personnel and labor relations policies and procedures.* Attends and participates in meetings with the Deputy Director, or as the Deputy Director's representative.* Performs other duties as assigned or required which are reasonably within the scope of those enumerated above.Minimum Qualifications* Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.* Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.Preferred Qualifications* One (1) year Human Resources/Labor Relations work experience.* One (1) year experience conducting studies/investigations of human resources related matters.* One (1) year experience preparing correspondence and reports.* One (1) year experience multi tasking and coordinating ongoing multiple work activities.* One (1) year work experience in Microsoft software products including Word, Excel, Outlook, Access, Power Point, etc.* One (1) year experience establishing and maintaining satisfactory working relationships and dealing tactfully with controversial problems.About the AgencyThe Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.Work Hours: Monday - Friday 8:30 to 5:00Work Location: 535 W Jefferson St Springfield, IL 62702-5076Agency Contact: ...@Illinois.govPosting Group: Office & Administrative SupportThe main form of communication will be through email. Please check your junk mail , spam , or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:...@SIL-P1...@SIL-P1.ns2cloud.com