Job Summary:The Human Resources Coordinator is a key player in enhancing and maintaining the employee experience by coordinating associate events, assisting the learning & development initiatives, and ensuring a smooth onboarding process for new hires. This role acts as a liaison betweenHR, vendors, and internal departments to coordinate associate and volunteering events, onboarding processes or activities. The Human Resources Coordinator contributes to sharing ideas that may assist in mitigating disengagement throughout the associate's full employment cycle. The Human Resources Coordinator will provide administrative support to the human resources function as needed, including record keeping, electronic file maintenance, HRIS entry, and HR-managed events.
Duties / Responsibilities:Event Coordination:
- Coordinate, plan, organize, and execute under the direction of the Executive Director of Human Resources a variety of associate events, including team-building activities, health and wellness initiatives, social gatherings, and company-wide celebrations.
- Manage event logistics, such as venue selection, catering, invitations, and RSVP tracking.
- Collaborate with cross-functional teams, including but not limited to Marketing, Purchasing, and other HR team members at other facilities to ensure event success and alignment with company branding and culture.
Learning & Development:
- Coordinate and administer training programs in partnership with the Learning and Development Specialist, including new hire orientation, introduction to the Powerhouse (quarterly), professional development, and compliance training.
- Ensure training attendance logs are maintained and tracked for participation and effectiveness.
New Hire Onboarding:
- Prepare new hire kits and partner with fulfillment to ensure inventory for distribution.
- Coordinate with hiring managers and department heads to ensure a smooth transition for new hires.
- Conduct onboarding sessions and provide necessary information and resources to new associates.
- Assist new associates with their electronic onboarding process as needed in the HRIS (Paylocity) and, when needed, assist the Recruitment Manager in sending out the background screening link.
- Assist the HR Generalist in obtaining missing documentation during the onboarding process, I-9 verification and maintaining I-9 Files.
Associate Experience:
- Gather feedback from associates on their overall experience and identify areas of improvement during their onboarding process, training experience or associate events.
- Coordinates, assists and implements initiatives to enhance associate engagement and satisfaction through various methods including but not limited to surveys, feedback and incentive programs.
- Assist with associate recognition programs and reward systems.
Administrative Support:
- Provides general administrative support to the HR Team, including data entry, personnel file recordkeeping, record retention and report generation.
- Performs employee experience service functions by answering associate requests and questions.
- Will be required to assist in basic entry level resume sourcing and coordinating candidate interviews.
- Assists with HR Projects as needed.
- Maintains accurate and effective timelines for event coordination and executables.
- Other duties as assigned.
Required Skills/Abilities: - Excellent interpersonal, verbal, and written communication skills.
- Strong organizational, time management and planning abilities.
- Ability to function, prioritize and multi-task effectively.
- Excellent problem solving, critical thinking and decisiveness skills.
- Working understanding of human resource principles, practices, and procedures.
- Excellent team player and team collaboration.
- Bilingual is preferred: English and Spanish.
Education and Experience: - Bachelor's degree in human resources or related field and/or equivalent experience required.
- 2-3 years of related experience is required.
- Pursuing or with the desire to pursue SHRM-CP or SHRM-SCP.
- Proficiency with MS Office is required.
- Experience with Paylocity is a plus.
Note: this position is fully on site in Weston, FLABOUT PCIFounded in 1984, Postal Center International (PCI) is a leading innovative mail, print, fulfillment, signs, promotional, packaging, and creative marketing solutions partner. With four decades of industry experience, PCI has built a strong team of subject-matter experts and a reputation for delivering client-centric, cutting-edge solutions nationwide. Our commitment to quality and client satisfaction drives everything we do, making PCI a trusted partner for reputable businesses in the marketplace. Our company's family of brands employs over 560 associates across its headquarters in the Southeast (FL) and its facilities in the Southwest (TX), Northeast (NE), and Midwest (IN). Boasting a national footprint of over 600k square feet, PCI has annual sales of over $500 million. We proudly serve enterprise clients in diverse industries such as banking, finance, healthcare, insurance, hospitality, and government, ensuring top-tier solutions backed by extensive compliance, security, sustainability, and quality certifications. Yes, we are growing at the speed of business! Join us, and let's move brands forward together!WHY PCIJoining PCI's Powerhouse team means becoming part of not only a client-centric, but a people-centric company celebrated for its innovation, growth, and commitment to excellence. Our supportive teams and dynamic culture create an environment where everyone can thrive. Recognized for our culture, we not only lead in our industry but also invest in our people, making PCI a place where your career can advance. As a private- and minority-owned company, we pride ourselves on a diverse workforce that brings together a wealth of perspectives and talents, fostering a culture of collaboration and inclusivity. Our commitment to sustainability is evidenced by our Sustainability & Green Visionary Award, highlighting our dedication to green practices. At PCI, we offer stability and growth opportunities, ensuring our employees feel secure and valued. Our accolades, including the South Florida Business Journal's Business of the Year Award and recognition on its Fastest Growing Companies List, reflect our thriving success and progressive work environment.The statements above are intended to describe the general nature of the work and should not be construed as an exhaustive list of responsibilities, duties, and skills required to perform the role successfully.Postal Center International and Original Impressions, LLC offer a comprehensive benefits package including competitive pay, health insurance, dental and vision insurance, short- and long-term disability benefits, paid time off (PTO) plus holidays and birthday day off, wellness policy, volunteering hours, opportunities for growth and development, and more. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law. Total compensation may also include additional forms of incentives.Postal Center International and Original Impressions, LLC are equal opportunity employers that are committed to diversity and values the ways in which we are different. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristic protected by applicable law. Discrimination, harassment, and retaliation based on these factors are strictly prohibited in all aspects of employment.