The HR Coordinator is integral to the Human Resources team, providing essential support across multiple HR functions including employee relations, benefits administration, and recruitment. This role requires a detail-oriented, responsive, and empathetic individual who is committed to fostering a supportive work environment and ensuring compliance with HR policies and practices. This position requires excellent organizational skills and the ability to handle sensitive information confidentially. Key Responsibilities:
- Serve as one of the first points of contact for employee inquiries on HR policies, procedures, and benefits, ensuring prompt and accurate responses.
- Assist in the recruitment and hiring process as necessary, including new employee onboarding, and assisting with orientation sessions to ensure a smooth transition into the company.
- Oversee the completion of compensation and benefit documentation.
- Maintain employee records and documentation, ensuring accuracy and confidentiality.
- Administer employee health and welfare plans, including enrollments, changes, and terminations.
- Process all terminations in the HRIS system and notify COBRA vendor, if necessary.
- Assist in the development and implementation of HR policies and procedures.
- Assist in the preparation of reports and presentations on HR-related metrics, as needed.
- Coordinate employee training sessions and workshops.
- Manage and resolve complex employee relations issues, conducting effective, thorough, and objective investigations when needed.
- Ensure compliance with federal, state, and local employment laws and regulations.
- Support the HR department in implementing programs to help improve the employee experience.
- Administer and monitor completion of documentation regarding bonus and incentive programs.
- Contact benefit providers for refunds or adjustments as necessary.
- Monitor documents for non-citizen employees for current permission to work in US (Green Cards).
- Monitor the completion and delivery of performance reviews. Provide weekly report on delivery of performance reviews.
- Partner with Nursing on the approval of covid pay. Submit proper documentation to payroll.
- Approve changes/status in UKG.
- Assist with payroll and ad-hoc HR projects.
- Support the HR Manager with policy development and documentation.
- Process employees' queries and respond in a timely manner.
- Stay up-to-date and comply with changes in labor legislation.
- Other duties as assigned.
Skills and Qualifications:
- Bachelor's degree in Human Resources, Business Administration, or a related field is preferred. HR experience of 5 years or more can be substituted.
- Proven experience as an HR Representative, HR Assistant, or relevant human resources/administrative position.
- Experience with HR databases and HRIS systems (UKG preferred).
- Knowledge of human resources processes and best practices.
- Excellent active listening, negotiation, and presentation skills.
- In-depth knowledge of labor law and HR best practices.
- Familiarity with MS Office suite, particularly Excel, Outlook, and PowerPoint.
- Ability to handle data with confidentiality.
- Good organizational and time management skills.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite, particularly Excel.
Physical Requirements This job will require frequent typing, sitting, stooping, standing, kneeling and lifting up to 30-lbs, 50-lbs with assistance if requested. Salary range for this position is $45,000 - $50,000 annually.