SUMMARY: Under the direction of the Human Resource Director, the HR Coordinator is expected to provide support to the human resource team in the areas of recruitment, onboarding, payroll, benefit administration, and other projects.RESPONSIBILITIES:Benefits Administration:
- Administer various employee benefit programs such as group insurance (life, medical and dental, accident and disability) and retirement plans
- Monitor benefit elections through queries and reports, ensuring compliance with applicable regulations and guidelines; performs regular audits and reconciliations to ensure that plan benefits are administered in compliance with benefit plan provisions, policies, and federal and state regulations
- Conduct new employee benefits orientation and open enrollment sessions to assist with communicating overall benefit programs and offerings
- Maintain accurate benefits system data and premium deductions
- Communicate with and counsel employees and administrators concerning leave benefits, including FMLA and disability, and provide accurate information on deductions from pay pertaining to absences, medical certification requirements, return-to-work dates, etc.
Recruitment and HRIS Administration:
- Assist with recruiting, hiring, and onboarding processes; ensure pre-employment requirements are complete, such as I-9 forms, background checks, drug testing, etc.
- Maintain and update candidate activity in the HRIS system
- Process and update HRIS with job changes such as promotions, transfers, wage changes, separations, etc.
- Process employment verifications and unemployment claims.
- Maintain and update employee information within HRIS
Payroll:
- Maintain and process weekly and bi-weekly payroll/benefits-related information for employees in a timely and accurate manner
- Maintain, process, and verify employee timecard details; manually process miscellaneous payroll adjusting entries; and process garnishment, child support, and tax levy payments
- Administer timekeeping system and adherence to time-off policies as well as supporting data for payroll processing
- Prepare, process, and assist with annual payroll/benefits related proceedings; assist with preparation for annual compliance audits, annual bonus calculations, annual budget, and salary increase calculations
- Complete employment and compensation-related requests such as workers compensation, disability, loan documentation, and unemployment claims
Additional:
- Support and promote company culture, values, ethics and integrity
- Assist in planning, managing, and communicating special projects and employee events, including employee recognition, etc.
- Utilize analytical and problem-solving skills to research and resolve complex problems
- Maintain strict confidentiality and protect privacy of employees
- Develop a solid understanding of company policies, applying such policies consistently
- Recommend improvements regarding the company's personnel policies and practices
- Prepare reports from HRIS System to perform audit checks and aid management decision-making
- Work cross-functionally with other departments to support and improve company's processes
- Assists with payroll/HRIS projects as needed and performs other duties as assigned
EDUCATION AND EXPERIENCE:
- Bachelor's Degree in Business Administration, Human Resources or related field required
- 2-4 years' experience in human resources or benefits (experience with UKG payroll administration a plus)
- Working knowledge of and compliance with HR and payroll regulations, procedures, and applicable labor/tax laws
- Experience with group benefit plans (health/dental/vision/life insurance, 401(k), FSA, COBRA, etc.)
- Highly organized with the ability to manage priorities
- Self-starter with the ability to work independently and continually seeks improvement in work
- Must excel in fast-paced work environment and have strong computer skills, attention to detail, and work in a confidential manner
- Highly meticulous, detail-oriented, and accurate
- Demonstrated ability to analyze data, problem solve, and achieve effective results in a high-quality manner
- Strong communication skills, both verbal and written
- Ability to work in cross-functional environment, maintaining strong relationships at all levels of organization
- Exercise high level of confidentiality and sound judgment regarding employee information
- Proficient with HRIS/Payroll Systems, Microsoft Word, Excel, and PowerPoint
Working Conditions:
- The employee will experience normal working conditions where there is no physical discomfort due to temperature, dust, noise, and other related elements.
Note: The statements herein are intended to describe the general nature and level of work being performed by the employee and are not to be construed as an exhaustive list of responsibilities, duties, abilities and skills required of personnel so classified.