Location: Alamogordo,NM, USA
Under general supervision, performs daily work assignments for the Human Resources Division of the Administration Department in accordance with the Employee Manual, Department Policies and Procedures, City of Alamogordo Ordinances, and any applicable State or Federal authority. Required:
* Bachelor's degree in Human Resources, Public Administration, Business Management, or a closely related field;
* Seven (7) years of experience in a human resource capacity;
* Valid SHRM-CP certification;
* Three (3) years of supervisory experience;
* Two (2) years of public sector experience;
* Notary Public from the State of New Mexico, within six (6) months of employment; and
* Valid New Mexico Driver's License or the ability to obtain within sixty (60) days of employment; and a driving record acceptable to the City of Alamogordo; or
* Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
* Manages and supervises direct-report staff by coordinating, assigning, and reviewing work to ensure compliance with policies and procedures;
* Conducts employee evaluations, introductory and annual; makes recommendations for hiring, promoting, and releasing employees;
* Initiates and administers corrective action, as necessary, according to the Employee Manual;
* Mentors employees to full potential and ensures appropriate training is given to meet the standards of the position held;
* Provides leadership and direction in the development of short and long-range plans; gathers, interprets, and prepares data for studies, reports, and recommendations; coordinates division activities with other departments and agencies as needed;
* Monitors, completes reports, and ensures the city's compliance with federal, state, and local employment laws and regulations;
* Reviews and modifies the Employee Manual, Safety and Health Manual, policies, procedures, and best practices to maintain consistency and compliance;
* Plans and implements safety policies and procedures in compliance with local, State, and Federal Occupation Safety and Health Administration (OSHA) rules and regulations;
* Establishes the standard for record keeping of all Human Resource records, including personnel files, that meets the New Mexico Municipal Records Retention Schedule;
* Provide records for public record requests in compliance with the New Mexico Inspection of Public Records Act;
* Maintains records of hired employee and applicant characteristics for required governmental reporting purposes as an Equal Opportunity Employer (EOE) and for preparation of the annual Affirmative Action Plan;
* Completes and submits various periodic and annual or bi-annual reports to State and Federal agencies, as required and within designated deadlines;
* Consults legal counsel to ensure that policies comply with Federal, State, and local laws;
* Oversees the City's Safety & Risk Management programs, including Workers' Compensation, and Drug-Free Workplace policy, to minimize accidents, injuries, and financial loss;
* Prepares a variety of studies, reports, and related information for decision-making purposes;
* Prepares and administers the Human Resources annual budget; assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors expenditures in the assigned area to ensure sound fiscal control; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time;
* Responsible for timekeeping of Human Resources staff, including accuracy and approval;
* Assists department management with needed information relating to job descriptions, position costings, etc., for personnel forecasting to project employment needs;
* Makes presentations to the City Commission, boards, civic groups, and the general public;
* Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations;
* Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures;
* Performs or assists subordinates in performing duties; adjusts errors and resolves complaints;
* Communicates official plans, policies, and procedures to staff and the general public;
* Provides professional advice to city officials and employees;
* Coordinate and conduct administrative internal investigations;
* Coordinate the grievance and appeal process, ensuring compliance with bargaining agreements, the Employee Manual, and the Safety and Health Manual;
* Represents organizational interests at personnel-related hearings and investigations;
* Responds to and resolves difficult and sensitive inquiries and complaints from citizens, employees, or employee bargaining units;
* Contracts with outside suppliers to provide employee services, such as training, required testing, employee assistance, etc., and in compliance with purchasing regulations;
* Prepare and negotiate at-will employment contracts per the City Manager or Assistant City Manager's direction;
* Acts as administrator for NeoGov, Employee Self Service (ESS), AFLAC, NM Workforce Solutions, Voya, and HireRight to provide user access for Human Resources, Payroll, and Accounting staff;
* Plans and directs implementation and administration of benefit programs designed to insure employees against loss of income due to illness, injury, layoff, or retirement;
* Evaluate services, coverage, and options available through insurance and investment companies to determine programs;
* Directs preparation and distribution of written and verbal information to inform employees of benefit programs such as insurance plans, pension plans, paid time off, and special employer-sponsored activities;
* Analyzes existing benefit policies of the organization and prevailing practices among similar organizations to establish competitive benefit program modifications and recommends changes;
* Administration of employee service awards and recognition and performance management programs;
* Maintenance and administration of Classification and Compensation Studies in compliance with the Employee Manual; contracts with outside agencies when necessary;
* Analyzes wage and salary reports and data to determine competitive compensation plan;
* Develops and maintains a Human Resources Information System (HRIS) that meets reporting requirements;
* Studies legislation, arbitration decisions, and collective bargaining contracts to assess industry trends;
* Assist management in collective bargaining negotiations, including preparing tentative and final agreements, cost analysis of agreement provisions, and contract administration;
* Notifies employees and labor union representatives of changes in benefit programs;
* Establishes procedures to assure the highest standards of risk management, employee safety, and risk avoidance;
* Responsible for thoroughly investigating, reviewing, and addressing department or division accidents to prevent future occurrences and control risk management-related costs;
* Contributes to a high-quality work culture through participation in training and mentoring to develop skills, including safety-related training and skills;
* Interacts professionally and provides excellent customer service to all levels of City staff and citizens to ensure high operational and service standards; and
* Performs duties in accordance with the Employee Manual, Department Policies and Procedures, City of Alamogordo Ordinances, and any applicable State or Federal authority.
OTHER IMPORTANT DUTIES
* Travel and after-hours work and communication will be required, including evenings, weekends, and holidays;
* Must obtain and maintain required license(s) and/or certifications(s);
* May perform recruiting functions for the selection and processing of candidates to fill vacant positions;
* May perform out-processing functions for exiting employees;
* Shall serve as interim Assistant City Manager during absences, as assigned; and
* Maintain the confidentiality of information obtained during the performance of duties; and
* Performs such other duties as may be assigned.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
* The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.
* Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
* While performing the duties of this job, the employee is frequently required to sit, talk, and hear.
* The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
* Lift and/or move items weighing up to fifty (50) pounds; the lifting of any object greater than fifty (50) pounds by a single individual is prohibited. Lifting objects, materials, or equipment weighing more than fifty (50) pounds requires the buddy system or the use of devices designed to assist with lifting or moving. Proper lifting techniques shall be used when lifting items of any weight.
* Specific vision abilities required by this job include close vision and the ability to adjust focus.
* The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
* The noise level in the work environment is usually moderately quiet.