Human Resources Generalist
: Job Details :

Human Resources GeneralistHornell, NY (Job TypeFull-timeDescriptionThe HR Generalist is responsible for the day-to-day administrative tasks associated with maintaining employee electronic records and employee files. Responsible for the pre-employment paperwork ensuring compliance with all hospital policies and regulatory agencies. Schedules and completes all onboarding paperwork including all benefit information.Job Results & Essential FunctionSchedules all new hire pre-employment activities and ensures that all information is secured prior to first day instructions.Schedules and ensures completion of employment paperworkSchedules and ensures completion of post-offer physical, drug screen, and PPDConducts license verificationCompletes background checkEnters all data in the employee payroll fileCompletes the I-9 and e-verify processEnsures smooth onboarding process from start to finishSchedules and administers all onboarding and first-day activities for new hires.Creates and updates all employee personnel files as necessary and ensures all files meet all legal and joint commission requirementsPerforms internal file audits regularly, ensuring all compliance standards are met.Ensures that new hires are onboarded efficiently and effectively and that all mandatory non-clinical pieces of training are completed on a timely basis.Ensures the creation and maintenance of all personnel records.Instructs all new hires to the payroll system and on the use of the timekeeping and HRIS employee systems.Facilitates processing of salary changes and coordinates status changes for Payroll.Participates in HR policy & process updates to ensure compliance, understanding, and appropriateness. Communicates policies and practices to ensure employee and leader understanding. Provides interpretations as needed and drives consistency. Ensures that end products do not compromise HR management principles or the goals of the organization.Electronically updates the education files, ensuring all educations records are documented and filed appropriately. Runs license verification prior to the expiration of all employee licenses.Maintains and monitors School of Nursing Records, completing transcript requests when necessary.Responsible for tracking CPR card certifications, professional licenses, PMCS education, and employee evaluations.Maintains employee personnel files. Ensures all documents are filed upon receipt.Pulls employee files and completes general information on external reference checks.Maintains Employee Health files as they relate to The Joint Commission HR Standards and Employee Health. Ensures confidentiality of information. Releases copies of information to employees with appropriate consent.Drives the interviewing and selection process for assigned recruitment activities. Prepares interview team coordinates candidate scheduling and communication, and keeps hiring managers focused on the task of selection. Participates in interviewing and selection when necessary or assigned. Ensures the employer brand is represented well throughout the process.Works with managers on staffing needs and ensures effective job descriptions and records are maintained.Assists with job posting and sourcing internally and externally. Answers internal inquiries and provides career guidance and advice.Determines and builds a network of appropriate talent pipelines and resources. Builds the employer brand through building college & community relations, on-campus recruiting and internship programs, community and industry job fairs, local and national recruiting agencies, online job posting sources, and community and professional organizations.Recommends sourcing strategies and processing efficiencies to reduce cost, time, improve outcomes, or increase quality or compliance.Ensures closeout of recruiting activities. Records are complete and ready for affirmative action plan preparation.Coordinates and arranges new hire entrance examinations. This involves ensuring clinicians orders appropriate testing, receiving test results, ensuring test results are within required norms, and communicating with HR Director when an individual does not pass the entrance examination.Facilitates the development of better, faster, more efficient ways of doing tasks as well as eliminates unnecessary work and all non-value-added activities to enable a focus on work that generates greater value.General day-to-day administrative functions are required within the department.Knowledge of Employment Laws: Demonstrates an understanding of applicable employment laws (.e. ADA, FMLA, disability/Comp, etc.) in relation to the role.Demonstrates the ability to anticipate and prioritize multiple priorities from multiple sources, and to switch directions quickly.Exhibits high attention to detail. Is thorough and precise in accomplishing a task through concern for all areas involved, no matter how small.Ability to express self effectively, both orally and in writing. Demonstrated skills such as organizing, problem-solving, planning, communicating, and decision-making. Ability to establish effective working relationships throughout operational groups.Must have a professional, cooperative, positive, and flexible attitude. Possesses essential customer service philosophies. Functions successfully without supervision.Other duties as assigned.RequirementsEducation & ExperienceAssociates degree in business, human resources, or related discipline preferred; plus three years experience in a role of equivalent scope and complexity, or the equivalent combination of experience and education deemed necessary to perform the core responsibilities of the role. Experience administering FMLA and other leave programs preferred. Strong skills in Microsoft Word, Excel and PowerPoint are required.Physical DemandsProlonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.Language AbilityAbility to read, write and interpret documents in English such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group situations.Math AbilityBasic math skillsReasoning AbilityMust be able to work in a harmonious manner with all other departments. Must be able to map out assignments and complete them in a timely manner. Ability to apply commonsense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.Working ConditionsWork within an office setting. There is potential for exposure to chemicals and communicable diseases.This job description is a summary of the job duties and requirements that represent the general nature and level of work being performed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All employees are expected to understand and adhere to the Standards/Code of Conduct and the Corporate Compliance Plan as well as ensure all educational requirements related to Corporate Compliance are implemented and adhered to as required by the CCP Education Plan, in addition to compliance with organizational policies and procedures, regulatory expectations, quality, and department standards, etc.Salary Description27.47-30.72