DescriptionWhat's your 'why'? Are you a caring individual who wants to help others succeed? At the YMCA of Snohomish County, our Y mission is to inspire, nurture, and strengthen culturally vibrant communities through youth development, healthy living and social responsibility. Through six YMCA facilities, over 30 camp and program sites, and the new YMCA Camp Casey, the Y's work is felt throughout the county. This is an exciting time to be part of our Y!Are you looking for an opportunity to learn new skills and grow in a fast-paced environment? Did you know that the Y is a great place to grow your career?Come to work each day knowing that what you do has an impact on the lives of the people in your community. At the Y, we invite you to develop your skills, realize your leadership potential, and discover a position that is truly much more than a job. There is always room to grow at the Y!This is a Full-Time role, with hours Monday-Friday from approximately 9a-5p. We are a flexible work team - this is a fixed hybrid work position, with 2-3 days of in-office work and 2-3 days off-site remote work. There may be a period of more days in office at the beginning for training and other events.Please attach a Cover Letter to your application to tell us why you are interested in this opportunity. If you are looking to step into a fulfilling career with plenty of daily variety, this might be the perfect role for you!Deadline to Apply: Open Until FilledWe will be reviewing applications on a rolling basis.Position Summary:As a member of the YMCA of Snohomish County association's human resources team, provide upbeat, full-cycle support to staff and supervisors in various aspects. The focus is managing a multitude of general HR administration, recruitment, onboarding, backup payroll and other HR-related activities. Job Duties/Responsibilities:HR Administration
- Manage staff files entered into Kronos/UKG systems, keep documents up to date in employee files
- Oversee New Employee and Rehire Onboarding
- Oversee minor authorization forms and minor compliance
- Oversee and manage pre-employment TB screenings for child care, manage drug testing protocols
- Process criminal and state background checks for employees and potential employees using internet resources
- Work with third party vendor(s) on unemployment, workers compensation claims and employee verifications
- Track, manage and complete annual OSHA reporting including submitting OSHA Form 300 and posting OSHA Form 300A at all branches
- Manage and complete annual EEO Reporting
- Support HR department as needed; complete other duties as assigned
Recruitment
- Manage and troubleshoot all aspects of Kronos/UKG Talent and Acquisition module and workflow management
- Receive, manage and process all Job Requisition requests while maintaining online job postings at various job boards (Y website, Indeed, iHire, Aquatics Job Network etc.) and notify job openings to YMCA staff
- Oversee applicant reference check system (Harver)
- Process, document and pay monthly recruitment bills
Payroll
- Payroll support backup: know, complete and process payroll as needed
- Assist in receiving, processing and inputting merit increases as well as yearly minimum wage increases
- Assist with creating newly created cost centers, staff cost center adjustments, and secondary job requests in UKG system as needed to support Benefits/Payroll
Qualifications:
- SHRM-CP or PHR certification preferred
- One or more years' experience in human resources required, using standard Microsoft Office Suite, office equipment and customized software
- Non-profit experience preferred; prefer a candidate with past experience or exposure in a variety of focus areas, including child care, aquatics, marketing, youth programming, etc.
- Knowledge and experience in onboarding, benefits, and employee relations preferred
- Understanding and knowledge of current regulations, current practices, and applicable laws preferred
- Detail-oriented and able to work independently; have excellent organizational, time management and decision making skills; and the flexibility to change priorities as required - must be responsive and meet absolute deadlines
- Strong interpersonal and communication skills, including positive interaction with staff and vendors
- Ability to speak, write, and understand English clearly and concisely; and establish and maintain cooperative working relationships with those contacted in the course of work
- Fluency in second language preferred
- Ability to exercise sensitivity in dealing with individuals of diverse socio-economic backgrounds, cognitive and physical abilities as well as individuals of diverse cultural and ethnic backgrounds
- Ability to maintain confidential information and keep proper discretion/good judgement
- Satisfactory result from credit background check is required due to access to bank information, payment processing and position of trust
- Knowledge of YMCA programs and practices preferred
Y Culture:
- Build relationships with a diverse membership base in culturally responsive ways, connect members with one another and to the YMCA
- Exhibit Caring, Honesty, Respect and Responsibility
- Complete required training and certifications within established guidelines
- Arrive on time ready for shift, clock in/out within timekeeping system
Embrace Team Leader Core Competencies:Mission Advancement:
- Models and teaches the Y's values
- Ensures a high level of service with a commitment to improving lives
- Provides volunteers with orientation, training, development, and recognition
- Cultivates relationships to support fundraising
Collaboration:
- Champions inclusion activities, strategies, and initiatives
- Builds relationships to create small communities
- Empathetically listens and communicates for understanding when negotiating and dealing with conflict
- Effectively tailors communications to the appropriate audience
- Provides staff with feedback, coaching, guidance and support
Operational Effectiveness:
- Provides others with frameworks for making decisions
- Conducts prototypes to support the launching of programs and activities
- Develops plans and manages best practices through engagement of team
- Effectively creates and manages budgets
- Holds staff accountable for high-quality results using a formal process to measure progress
Personal Growth:
- Shares new insights
- Facilitates change; models adaptability and an awareness of the impact of change
- Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance
- Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology
Physical and Mental Demands: The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Physical Demands: While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.Mental Demands:While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex problems; may use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with members, staff, volunteers, and others encountered in the course of work, some of whom may be dissatisfied individuals.Typical Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Typically interaction with others is busy, constant and occasionally interruptive. Work may be demanding at times. May require ability to work irregular hours. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Job descriptions represent a general outline of job duties, functions and qualifications. They are not intended to be comprehensive in nature. In addition, jobs evolve over time and therefore their description may not reflect the precise nature of the position at a given point in time.