Job DescriptionJOB SNAPSHOTJob Title: Human Resources GeneralistLocation: San Jose, CA Environment: Branch OfficePay Rate: $80,000.00 / AnnuallyIncluded Benefits/Perks: Medical, Dental, Vision, 401k, PTOWho is GardaWorld?GardaWorld is the world's largest privately-owned security services company. We protect our clients' staff and assets, wherever they are in the world. We offer different schedules, diverse work assignments spanning multiple industries and career advancement opportunities. We encourage diversity and are proud to be an equal opportunity employer. GardaWorld Security Services is looking for a Human Resources Generalist in San Jose, CA. JOB DESCRIPTIONPosition SummaryThe Human Resource Generalist is responsible for managing all administrative human resource functions for the GardaWorld Security Services branch team.Job Responsibilities Include, but are not limited to: Candidate Management
- Interact with applicants in a positive manner
- Shepherd screened applicants through applicant tracking system - manage all steps and statuses
- Work with branch staff to screen and interview candidates; extend job offers; conduct new-employee orientations
- Order and administer drug screens and background checks for candidates with conditional job offer
- Schedule employee orientation (Welcome to GardaWorld and site training) including enrollment in Learning Management System
- Communicate benefits to new hires, through employment changes and during open enrollment
- Review training hours reports for accuracy prior to payroll processing
- Move candidates into WinTeam; complete all necessary maintenance post-hire
- Employment verifications (as needed)
Employee Management
- Build and maintain branch employment records and reports, to include following GardaWorld record retention policies; I-9s, W-4s, direct deposit elections/paycards
- Manage uniforms; maintain inventory, place orders, review invoices, schedule restocking
- Verify licenses and license compliance reporting
- Issue employee name badges
- Process terminations and respond to unemployment claims
- Maintain transfer request report
- Monitor driver compliance
- Maintain WinTeam data integrity, including all employee status changes
Other
- Leadership to branch HR team members - may supervise 1-3 office, support staff
- Tactically involved in the recruitment process to ensure a continuous applicant pool
- Ensure constant communication and use of the referral program
- Manage and participate in targeted recruiting initiatives by communicating regularly with the General Manager, Regional Human Resources Manager, and Client Service Managers regarding specific recruiting needs
- Attend recruitment functions such as job fairs, career days, and other events to source candidate
- Oversee or manage selection, on-boarding and placement process specific to all new employees
- Oversee the on-boarding process to ensure compliance with company standards such as PEAK and background checks
- Communicate open and in process positions to all branch staff
- Distribute required weekly, and monthly reporting
- Ensure compliance to GardaWorld required training including Welcome to GardaWorld, Supervisor Training, CPR, and Driver required assessments, training, and checklist
- Facilitate employee engagement by co-writing eNPS action plans and encouraging officer recognition programs such as Officer of the Month and Making a Difference Awards
- Guarantee compliance with all state licensing requirements
- Enforce all state training requirements
- Support benefit communication during annual open enrollment and serve as an ongoing liaison between officers and corporate office
- Ensure compliance with regulatory or collective bargaining requirements (where applicable)
- Process FMLA/LOA requests
- Manage all workers' compensation claims for the branch
- Ensure OSHA compliance and reporting for the branch
- Complete all requests for unemployment claims for the branch
- Responsible for creating a safety culture within the branch
- Facilitate branch progressive disciple policies and ensure it is executed fairly and consistently
- Respond to all Ethics & Compliance hotline alerts
- Investigate all allegations of policy violations
QUALIFICATIONS
- High school diploma required
- Associates or Bachelor's degree in human resources management or related field desired
- A minimum of 2 years of experience in a fast paced, human resources environment
- Microsoft Office Suite proficiency
- Tech-savvy with experience in both proprietary and mass market systems
- Must be at least 21 years of age or older as required by applicable law or contractual requirements
- Legally authorized to work in the United States
General Qualifications to work in GardaWorld include:
- Pass an extensive screening process
It is the policy of GardaWorld Security Services to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, veteran status, or disability in accordance with applicable federal laws. In addition, GardaWorld Security Services complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including, but not limited to hiring, placement, assignment, promotion, termination, layoffs, recalls, transfers, leaves of absence, compensation, and training. It is also the policy of GardaWorld Security Services not to honor requests that employees be assigned on the basis of sex or any other classification protected by law, unless such request is based on a bona fide occupational qualification for that assignment.