Job Summary
The HR & Payroll Manager manages both HR and payroll functions, ensuring compliance, accuracy, and efficiency across the employee lifecycle. This role requires a detail-oriented professional to oversee payroll processing, support HR compliance, and manage onboarding, offboarding, and employee records. A successful HR & Payroll Manager is proactive, organized, and a strong communicator with a solid understanding of multi-state HR and payroll regulations.
Key Responsibilities
Human Resources
Compliance & Documentation:
- Ensure compliance with regulations in all states where employees or contractors are based.
- Create, update, and maintain employee handbooks and company policies.
Employee Lifecycle Management:
- Send offer letters and oversee onboarding for new W2 employees and 1099 contractors.
- Prepare onboarding packets and conduct training sessions on policies and HR/Payroll systems.
- Handle offboarding, including exit documentation and process completion.
Leave & Time Management:
- Manage family leave, disability, maternity/paternity leave, and PTO tracking.
System Administration:
- Serve as the primary administrator for the HR and payroll system, Paylocity, ensuring data accuracy and regular maintenance.
Payroll
Payroll Processing:
- Manage end-to-end payroll processing, including onboarding, terminations, tax updates, deductions, commissions, and bonuses. Handle amendments such as voids, stop payments, and wage corrections.
Expert Resource:
- Act as the primary contact for employee and contractor payroll inquiries, managing escalations and resolving issues efficiently.
Compliance & Reporting:
- Ensure compliance with federal, state, and local payroll regulations.
- Prepare payroll summaries, reconciliations, and detailed reports on earnings, taxes, deductions, and leave balances.
Cross-Departmental Collaboration:
- Collaborate with other departments to ensure payroll and HR data accuracy.
Qualifications
- 3+ years of experience in HR and payroll management, with multi-state compliance knowledge.
- Proficiency in payroll software (Paylocity preferred) and HRIS systems.
- Strong understanding of federal, state, and local payroll laws and HR regulations.
- Excellent communication skills with the ability to explain complex HR and payroll topics to employees and management.
- Detail-oriented, with strong organizational and time-management skills.
- Proficiency in Microsoft Excel, including functions like Pivot Tables and VLOOKUP, is a plus.
- HR certification (e.g., PHR, SHRM-CP) or payroll certification (e.g., CPP) is a plus.