Human Resources Specialist 1 or Human Resources Specialist Trainee 1
: Job Details :

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If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the Contact tab for the position.Review VacancyDate Posted 12/18/24Applications Due01/02/25Vacancy ID175910* Basics* Schedule* Location* Job Specifics* ContactNY HELPYesAgencyNYS Gaming CommissionTitleHuman Resources Specialist 1 or Human Resources Specialist Trainee 1Occupational CategoryAdministrative or General ManagementSalary GradeNSBargaining UnitM/C - Managerial/Confidential (Unrepresented)Salary RangeFrom $55005 to $80860 AnnuallyEmployment Type Full-TimeAppointment Type Contingent PermanentJurisdictional Class Competitive ClassTravel Percentage 5%Workweek Mon-FriHours Per Week 37.5WorkdayFrom 9 AMTo 5 PMFlextime allowed? NoMandatory overtime? NoCompressed workweek allowed? NoTelecommuting allowed? YesCounty SchenectadyStreet Address 354 BroadwayCity SchenectadyStateNYZip Code12305Duties Description Duties:Under the general supervision of the Human Resources Specialist 2 the incumbent will serve as a generalist and will provide a range of services for the Human Resources Office. Specific areas the incumbent may be involved with include:* Staff and payroll-related activities including conducting recruitment.* Conduct employee Orientations inclusive of on-boarding and off-boarding processing activities such as processing transactions in various systems; ensure information is processed timely with employees and control agencies.* Coordinate benefits processing with the Business Services Center* Coordinate time and attendance processing with the Business Services Center* Respond to phone inquiries, draft responses, and monitor and manage the human resources mailbox and correspondence.* Assist in executing the agency reasonable accommodation program including intake, tracking requests, maintaining the files and log, and analyzing and providing draft responses.* Assist in arranging for and participating in labor management meetings; including assist in development of management's agenda items, work to develop and finalize briefing documents and outlining relevant issues, draft meeting minutes, follow up to resolve any specific issues as directed.* Maintain and review personal history files (PHF's)to ensure documents are placed in the PHF, follow the retention policy for documents placed in the PHF.* Maintain Labor Relations database including opening cases, updating information, and closing cases, as well as create and maintain electronic and hard copy files on all cases, meetings, and subjects.* Establish active and effective working relationships with outside control agencies such as the Office of Employee Relations, Department of Civil Service, Office of the State Comptroller, statewide Employee Assistance Coordinators, Employee Health Services, union leaders.* Assist in developing curriculum for Coaching, Counseling and Progressive Discipline training for new supervisors as part of labor relations.* Review templates, forms, and update information and forms that is outward facing to employees in relation to human resources as needed.* Participate in revising and developing surveys inclusive of preparing recommendations for questions as needed. (i.e., exit interview surveys.)* Analyze and draft responses to out-of-title work grievances* Research performance issues and propose referral to the Employee Health Service as appropriate.* Prepare PS-707 and supporting data for submission to the Department of Civil Service; determines whether to request medical and/or psychiatric exams.* Coordinate scheduling of the examinations with the Department of Civil Service and prepares written notification to the employee.* Review the results of the examinations and determines the appropriate subsequent actions to be taken.* Work with higher level staff in HRM regarding Section 72 appeals, including arranging for the hearing officer; assists in the administrative hearing presentation.* Track probation periods, leaves of absence, performance evaluation in relation to executing these programs. Advise individual managers of problems with individual performance evaluations; suggest remedial action to help employees improve future performance.* Manage recruitment processes for assigned programs areas in accordance with Civil Service Law, Rules, and Regulations, policies, and procedures. This includes item management.* Assist in ensuring information is shared timely with employees in relation to employee services and training.* Accurately advise program managers, supervisors, and individual employees in a timely manner, on applicable laws, rules, directives or negotiated agreements which affect the appointments, promotions, or transfers of employees.* Participate in analysis, development, implementation, monitoring and evaluation of Personnel Programs, Policies and Procedures to further enhance personnel program goals and objectives.* Assist in the entry of per diem payroll and time and attendance;* Assist in initiatives such as seasonal hiring.* Assist in quality of work life programs.* Assist in diversity and inclusion activities.* Participate in exam planning and attend Civil Service examination planning and development activities to assess the impact of proposed plans.* Special projects or assignments as needed.Desired Competencies:* Ability to work independently and with deadlines* Strong time management and organizational skills* Courteous and professional manner* Working knowledge of the principles and practices of personnel administration particularly as practiced under the provision of the NYS Civil Service Law and Rules.* Working knowledge of assigned functional areas processes, recruitment and selection processes and various employee services.Minimum Qualifications Permanent Qualification:Must be reachable on the Public Administration Traineeship Transition Program (PATT) or Professional Career Opportunities (PCO) eligible list;.ORTransfer Qualification:Transfer Opportunity: Candidates must have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law.ORBe eligible for transfer via Section 70.4 of the Civil Service Law to a Human Resources Specialist Trainee 1. To be eligible for Section 70.4 transfer, the candidate must have a Bachelor's degree and status on either the PCO or PATT examinations AND have one year of permanent service in a title within two salary grades of Human Resources Specialist Trainee 1.?Additional Information:Salary range listed encompasses the hiring rate of a Human Resources Specialist Trainee 1 (SG-NS) through the job rate of a Human Resources Specialist 1 (SG-18).Human Resources Specialist Trainee 1: $55,005Human Resources Specialist Trainee 2: $61,340Human Resources Specialist 1: $65,164 - 80,860Open to the Public:Non-Competitive Minimum Qualifications: Human Resources Specialist Trainee 1, NS (equivalent to SG-14): A bachelor's or higher degree.Human Resources Specialist Trainee 2, NS (equivalent to SG-16): A bachelor's or higher degree AND1. One year of professional human resources experience OR2. A Juris Doctor, master's or higher degree in a field related to the position being filled*Human Resources Specialist 1, SG-18: A bachelor's or higher degree AND1. Two years of professional human resources experience OR2. A Juris Doctor, master's or higher degree in a field related to the position being filled* AND one year of professional human resources experience.* Hiring agencies have discretion in determining whether a degree is related to the duties of the positionPROOF OF DEGREE IS REQUIRED WITH YOUR APPLICATION: PLEASE INCLUDE YOUR UNOFFICIAL TRANSCRIPTS, DIPLOMA, OR EDUCATION EVALUATION SHOWING YOUR DEGREE WAS AWARDED.* Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at Candidates are responsible for the evaluation fee.NY HELPS:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply and complete a probationary period.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.Individuals certified eligible for the 55-b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/c of the Civil Service Law are encouraged to apply. To be considered, 55-b/c candidates must provide a copy of their letter of eligibility with their response and meet the NY HELPS minimum qualifications listed below.No Exam Required under NY HELPS:Generally, titles filled via transition and open-competitive minimum qualifications may be recruited for using competitive methods, including transition lists and NY HELPS concurrently. Most current and future transition eligible lists do not need to be exhausted prior to making an NY HELPS appointment. However, for any transition title with newly established open-competitive qualifications, but where only a transition exam has recently been held, the resulting transition eligible list established on or after April 24, 2024, must be exhausted prior to making NY HELPS appointments to that title. Upon the establishment of a new transition list (where an open-competitive exam for the same title was not also held), agencies will have one month after the transition list establishment to make appointments from open recruitments; at one month, the transition list must be exhausted prior to making additional NY HELPS appointments.Additional Comments NOTE ON TELECOMMUTING: Gaming Commission employees are required to apply and obtain approval through management to telecommute according to the Gaming Commission's Telecommuting Program Guidelines.Prohibition against Playing and Wagering:Commission employees and family members residing in their households are prohibited from purchasing Lottery tickets or claiming Lottery prizes. Commission employees are prohibited from wagering upon any horse racing, commercial gaming, video lottery gaming, Indian gaming, charitable gaming activities, interactive fantasy sports, and mobile sports wagering within the State. To avoid any appearance of impropriety of conflict of interest, Commission employees will be prohibited from all aspects of promoting, operating, and playing in any charitable gaming, which includes bingo and games of chance such as raffles, whether the organization conducting the game is required to be licensed by the Commission. The prohibition placed upon each Commission employee from assisting with any charitable gaming does not apply to the employee's family unless the employee thinks it presents a conflict of interest related to his or her job duties. Commission employees must also avoid any outside activities that could interfere or be perceived to interfere with their job duties.The NYS Gaming Commission is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) ###-#### or via email at ...@oer.ny.govWe offer a comprehensive benefits package, including:* 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year* Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).* Choice of several affordable and competitive health insurance plans* Dental and vision insurance plans at no additional cost* Membership in the NYS Employee's Retirement System* NYS Deferred Compensation Investment Plan* Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)* Eligibility to apply for tuition reimbursement for qualifying employees and courses* Paid Parental LeaveSome positions may require additional credentials or a background check to verify your identity.Name Human ResourcesTelephoneFax 518-###-####Email Address ...@gaming.ny.govAddressStreet 354 BroadwayPO Box 7500City SchenectadyState NYZip Code 12301Notes on ApplyingEmail submissions are preferred. The job title and vacancy number should be indicated in the subject line.Please send your cover letter and resume in Word or PDF format. We are unable to open documents from Google Docs, Google Drive, OneDrive and/or the Cloud .Please indicate your current Civil Service title (if applicable) and clearly indicate how you meet the minimum qualifications for this position.Your Social Security Number may be required to confirm your eligibility.