The Human Resources Specialist position is accountable for assisting in the overall human resources function of the bank, including the processing of payroll, maintenance of adequate employment files and company records, controls designed to mitigate risk, enhance accuracy and comply with company policy, as well as banking regulations. The ideal candidate will possess knowledge and experience in payroll processing, perform a range of payroll related responsibilities and uphold accountability for accuracy.
The position of Human Resources Specialist is an important role with the primary responsibility of providing support to the Bank's Human Resources team and reporting to the AVP – Human Resources Manager. The candidate will be exposed to all departments and have a broad range of responsibilities providing a great opportunity to expand his or her professional skill set.
The standard job hours are 8:30am – 5:30pm Monday – Friday. Additional time is often required to facilitate team meetings or meet required deadlines. The job is a full-time position and is located at the Bank's headquarters at 100 Jericho Turnpike, Suite 100, Jericho, NY 11753.
Key Responsibilities:
- Manage and maintain overall company human resources records and employee files
- Process and Distribution of bi-weekly payrolls, funding & general ledger journal entries
- Assist the Human Resources Manager by managing the collection of payroll documentation and ensuring that the weekly payroll process runs smoothly and accurately
- Preserve documentation to support payroll transactions and ensure it can be easily retrieved for review and audits
- Enter, maintain, and/or process information in the HRIS system, information may include employees' hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave, deductions and withholding, and other information
- Ensure compliance with all federal, state, and local payroll regulations
- Assist in resolving payroll discrepancies and issues
- Performs other related clerical payroll duties as assigned
- Record daily attendance, maintain company vacation calendar, reconciliation of time off vs annual allotments
- Ensure that all activities are performed in compliance with federal, state and Bank Secrecy Act regulatory requirements
- Manage the administration of employee benefits
- Process 401k funding
- Monthly benefit invoice and associated journal entries
- Administration of job posting, onboarding new hires, new hire orientation and terminations
- Annual review and renewal of employee handbook and code of conduct
- Annual testing for 401k and compliance calendar
- Annual performance evaluations
- Quarterly compensation reconciliations
- Ad hoc human resources data requests
Qualifications:
- Bachelor's degree in human resources management, finance, accounting or business related
- 3-5+ year experience in Human Resources related position
- 2-4+ year experience in payroll processing
- Experience with Paychex or ADP a plus, but not required
- Knowledge of compensation, benefits and tax regulations related to payroll
- Strong communication and interpersonal skills with ability to interact with all levels of the organization
- Excellent analytical and problem-solving skills and strong attention to detail
- Ability to work well in a fast-paced evolving team-based environment and consistently meet deadlines
- Strong project management skills
- Strong understanding of account reconciliations process
Location: Esquire Bank, Jericho, NY (onsite)
Estimated Salary Range:
- $70,000 - $90,000 / year
- Compensation may vary based on education, skills, qualifications and/or expertise.