Human Resources Specialist
: Job Details :

Human Resources SpecialistPrint ( Resources SpecialistSalary$46,589.00 - $53,577.35 AnnuallyLocationNorfolk, VAJob TypePermanent Full-timeJob Number12639DepartmentHuman ResourcesOpening Date12/20/2024Closing Date12/30/2024 11:59 PM Eastern+ Description+ Benefits+ QuestionsDescriptionNorfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications.Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.The Department of Human Resources attracts, develops, and retains diverse and exceptional employees committed to supporting our vibrant and resilient coastal community. We are currently seeking a Human Resources Specialist with a passion for public service and a genuine desire to provide the highest level of customer service. This position is responsible for successfully on-boarding new City employees and performing duties in support of the HR Administration and Talent Acquisition operations.Essential FunctionsThe Human Resources Specialist provides a variety of highly responsible, confidential, and detailed administrative and technical support of the Human Resources department. Responsible for HRIS and personnel records maintenance, detailed administrative support, talent acquisition efforts, and special project support as assigned.Essential functions include but are not limited to:+ Works with Talent Acquisition Analysts to successfully onboard new hires.+ Assists with administrative aspects of recruitment.+ Schedules and coordinates pre-employment background checks and drug screens, and communicates results to the appropriate staff.+ Assists new hires with completing initial employment paperwork.+ Enters new employee information into the HRIS system (PeopleSoft) with accuracy.+ Creates identification badges and processes related request.+ Issues and maintains ID/building access cards.+ Serves as a liaison between City departments and the Department of Information Technology as it relates to employee on-boarding and employment maintenance processes.+ Finalizes the roster for New Employee Orientation (NEO) in coordination with the Talent and Organizational Development team.+ Responds to a variety of questions from employees and applicants including information on processing forms, recruitment, general benefits, policies and procedures and special programs or activities.+ Reviews, verifies, and processes new hire and payroll documents.+ Ensures appropriate security and confidentiality of employee information and records.+ Prepares administrative reports as necessary or requested; reconciles and corrects errors as required.+ Maintains HR files, correspondence and other materials; files all correspondence and other records in a timely manner. Makes copies of correspondence or other printed material, as necessary.+ Performs other administrative/HR duties as assigned or requested.Education/ExperienceWork requires a level of knowledge equivalent to four years of high school.Two years' experience in Human Resources; preferably performing Talent Acquisition, Staffing, and new employee on-boarding duties.The ideal candidate will possess:+ Ability to demonstrate exceptional interpersonal and customer service skills, attention to detail and organizational skills.+ Ability to work in a fast-paced environment with frequent interruptions.+ Ability to successfully navigate and use Microsoft Office Suite.+ PeopleSoft experience.Additional Information & RequirementsSigning Bonus: This position is eligible for a one-time $5,000 signing bonus.+ Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.+ Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.+ Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.+ RetirementIf you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.+ The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant's school of enrollment must be an accredited institution.NOTE:The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.Non-CityPositions listed with a job type designation of Non-City are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.01The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer see resume or see application as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.+ I understand and will answer the following supplemental questions completely and thoroughly.02If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing N/A. 03Please select your highest level of completed education.+ High School Diploma or equivalent+ Some College+ Vocational Degree+ Associate's Degree+ Bachelor's Degree+ Master's Degree04Please indicate how many years of experience you possess in administrative support.+ I do not possess any related experience+ Less than one (1) year of experience+ 1 to 2 years of experience+ 2 to 3 years of experience+ 3 to 5 years of experience+ More than five (5) years of experience05How many years of Human Resources experience do you possess?+ I do not possess any Human Resources experience+ Less than one (1) year of experience+ 1 to 2 years of experience+ 2 to 3 years of experience+ 3 to 5 years of experience+ Five (5) or more years of experience06How many years of experience do you have working in fast-paced, dynamic customer service environment?+ I do not possess any related experience+ Less than two (2) years+ 2 to 4 years of experience+ Four (4) or more years of experience07Do you have prior experience working with PeopleSoft?+ Yes+ No08Please briefly describe your experience in working with confidential and highly detailed information.09This position requires a proficient level of computer skills. Please select the response that best describes your computer skill level, including using Microsoft Office.+ Beginner+ Intermediate+ Advanced10Please provide an explanation of any periods of unemployment that are 90 days or longer.11Are you a current or previous City of Norfolk employee?+ Yes - I am a current City of Norfolk Employee+ Yes - I am a previous City of Norfolk Employee+ No - I am not a previous or current City of Norfolk employee12Please indicate your veteran status. (A copy of your long form DD-214 may be required)+ I am not a Veteran+ I am a Veteran+ I am a Disabled VeteranRequired QuestionAgencyCity of NorfolkApplyPlease verify your email address Verify Email