Job Title: Human Resources Specialist Position Type: Temporary, from November 11, 2024 through July 31, 2025 Compensation: $27 per hour Location: Pennsauken, NJ 08110 QUALIFICATIONS:
Minimum Associates Degree; HR management or related majors preferred; Equivalent work experience accepted. Minimum experience as determined by the board. Experience with a human resources information system. Familiarity with federal/state regulations and policies as it relates to personnel [Family Medical Leave of Absence (FMLA), NJFLA, Certification & Induction Process, etc.] Strong interpersonal and communication skills required to interact with employees, leaders, vendors and others. Strong computer technology skills. Effective analytical skills. Required criminal history check and proof of U.S. citizenship or resident alien status. REPORTS TO: Human Resources Director JOB GOAL: To assist in the administration of the district's Human Resources program, with a high degree of responsibility, discretion and confidentiality, using independent judgment. In addition to routine work necessary for the smooth and efficient administration of the Human Resources function. Maintaining all personnel files; entering data on HRIS; providing administrative support of benefit plans; on-boarding new employees, scheduling interviews, and providing assistance on all HR matters. PERFORMANCE RESPONSIBILITIES:
Post job openings on AppliTrack system. Prepare and send district-wide communication regarding all job openings. Contact new employees and prepare on-boarding sessions. Attend job fairs and career events. Prepare all necessary forms, records and documentation for worker's compensation benefits claims. Record employee information such as personal data, compensation and benefits information. Update employee information. Examine employee files to answer questions from authorized individuals. Administer aptitude tests, answer phones, and perform other administrative functions. Prepare data input of HRIS, verification and reconciliation of employee personnel files. Work closely with departments as it relates to process salary changes; hires; terminations; personnel changes; assist with internal investigations. Facilitate On-Boarding Process from Offer Letter to New Hire Orientation, including the organization of materials, policy review, verification of I-9 forms, background check/fingerprinting, etc. Facilitate open enrollment process qualifying events and new hire enrollment into insurance coverage programs. Troubleshoot as needed any claims inquiries or concerns related to benefits coverage. Maintain a high level of knowledge regarding State and Federal laws and regulations governing employee benefits and how they pertain to benefit plans administration, e.g., ERISA, COBRA, FERPA. Monitor administration of existing programs at the Benefits Center to assure compliance with federal, state, and other applicable regulations. Process and Monitor Buyback Waiver Process for staff. Maintain personnel, medical, and I-9 folders and keep all files current and up-to-date. Provide administrative support including preparation of correspondence, reports, and assist in HR related projects and research, and other duties as assigned. Process the invoicing of employee health benefits contribution cost. Process and monitor the Provisional Teacher Program for the District. Adding and removing access for new hires and/or transfers to all system accounts, such as Public School Works, CSI, AESOP and BenefitsCONNECT Review and process employee tuition reimbursement requests. Maintain confidentiality of sensitive correspondence, records and information. Perform other related duties as assigned by the HR Director.