HVAC Office Manager
: Job Details :

The HVAC Office Manager is a professional member of a team. This individual is responsible for the management of all areas of the financial and accounting operations, office staff and field technicians which includes accurate and timely financial reporting. This individual is also directly responsible for internal controls, policies, processes and procedures. The HVAC Office Manager is responsible for planning and organizing the activities of the accounting operations to include budgeting, performing month-end close, assessment of proper revenue recognition, and safeguarding all company assets.Primary responsibilities: Office manager who can help me managing following as duties and responsibilities which are not only limited to following: 1a. Manage Office Staff - train, monitor and scheduling

Manage Technicians scheduling using software system

Creating job invoices, proposals for in and out of warranty part replacements, new systems, duct jobs, duct/dryer vent cleaning, etc....and then follow up on proposals

Follow up on getting paid after proposal being accepted by customer - Deposits and full amount upon close of job

In warranty part ordering

Out of warranty part ordering

New system ordering

Scheduling with pick up person for part and system pick up and then delivery to job site

Warranty claim submissions with manufacturers - monitor progress until claim is paid and then close - This could include returning old parts back to supplier

Maintaining log of all parts/system invoices, warranty information

City/County permitting application to scheduling for final inspection

Daily cash/check reconciliation against software system for proper closures of all activities and invoices

A/C receiving aging and follow up

Daily flag assignments and daily follow up with staff for proper closures of flags in time

Customer follow up after service and promote for reviews towards customer satisfaction

Pushing for Up selling and cross selling other services - Duct and Dryer Vent Cleaning

manage customer service, relation and bringing more revenue

Required knowledge, skills and abilities:

• Minimum of 1 year HVAC office experience, with at least ONE year management experience
• Technically adept in all areas of accounting and financial management including, financial analysis, budgeting, reporting and risk assessments.
• Knowledge of and experience with policies, procedures, and sound systems of internal controls.
• Quantitative financial analysis experience.
• Ability to analyze financial data and prepare financial reports, statements and projections.
• Strong computer skills including knowledge of computer financial applications and proficiency in Word, Excel, PowerPoint and Access.
• Proficient use of accounting systems including AP, AR, GL and Inventory.
• Background in building a team culture through recruitment, motivation, and training of staff.
• Excellent verbal and written communication skills as well as excellent interpersonal skills.
• Valid driver's license and a clean driving record.
• Ability to pass a background check and drug screen.

Educational/certification requirements:

• Associate degree or equivalent work experience.

Environmental conditions:

• General office environment.

Physical requirements:

• Ability to stand, walk, and climb.
• Ability to continually bend, kneel, stoop, stretch, climb, twist, and reach.
• Natural or corrected vision to see and focus for close, distance, peripheral vision with normal depth perception.