Job Title: Industry Coordinator, Training Fund Facilities Hours: Monday-Friday 10:30am-6:30pmDepartment: Training Fund FLSA Status: ExemptSummary:The Industry Coordinator, Training Fund Facilitieshas overall responsibility for maintenance of the facilities and inventory. Principal Duties and Responsibilities:
- Installs the Technology, furniture, make changes to the room to make sure it is top quality.
- Answers all member questions and concerns
- Ensures that all program rules and regulations are being followed.
- Familiar with all activities in connection with the evening and weekend class schedules for smooth transition to evening/weekend team
- Understands and procures the necessary training materials and tools instructors and members require; distributes to classrooms as appropriate.
- Manages and enforces the safety of members, instructors, and staff in classrooms.
- Liaison with security in case of incident and report to superiors
- Communicates with department members concerning day to day activities; ensures projects are on track
- Assists to liaison between Training Fund and Building Management for special orders, day to day operations and events. Performs room inspections and ensures tickets entered for any facilities issues
- Works with curriculum team to ensure Tool and Material lists are updated
- Maintains the inventory of tools/materials, equipment and books on Training Fund database
- Ensures prompt mailing of all materials to off-site locations, remote classes, and distribution within primary facility
- Work with vendors to ensure best pricing; handles tools and material ordering for all Training Fund facilities' needs
- Create and adhere to maintenance schedule for all equipment, upgrade facilities and processes and recommend improvements
- Creates new policies and procedures for requesting and delivery of equipment and materials.
- Hands on with all projects regarding facility upgrades.
- Helps in the planning and development of on-site and off-site projects.
- Travels to offsites to complete projects and lead any and all projects to improve offsite facilities.
- Assists with packing CPR equipment and helping maintain inventory, ensures the shipping of CPR equipment different employers and offsites.
- Leads Bi-weekly facilities meeting.
Other Duties and Responsibilities:
- Performs additional duties as assigned
Technical Skills:
- Outlook, Word, Excel, CRM, LMS, Experience with a facilities ticketing system, a Learning Management System (LMS) and a Project Management system.
Interpersonal Skills:
- Ability to work independently as well as work as a member of a team
- Work well with members at resolving requests and issues
- Good interpersonal and client service skills
- Excellent customer service and problem solving skills required
Language Skills:
- Bilingual in English/Spanish is preferred
Qualifications and Core Competencies:
- Flexible schedule
- Strong communication skills
- Knowledge of Windows
- Strong background in tools, maintenance and facilities
Monday-Friday 10:30am-6:30pm