Instructional Specialist, Scheduling
: Job Details :

JOBThe Instructional Specialist, Scheduling performs a wide variety of generalized administrative office duties; completes critical processes within the college's various educational database systems; provides information and assistance to prospective and current students, faculty, and staff; and presents a positive image of the college by exhibiting excellent customer service. Additionally, the Instructional Specialist, Scheduling demonstrates an ability to interact with diverse individuals to handle multifaceted situations positively. Furthermore, this position assists with creating and implementing strategies to improve the internal processes in the assigned area, ensuring college compliance set forth by state and federal regulation and reporting requirements. The Instructional Specialist, Scheduling cultivates and maintains good relationships with various departments within the institution; performs related assignments that require various technical duties; and provides responsible and complex administrative support to the Vice President, Instruction.EXAMPLE OF DUTIESEssential Functions:Oversees the maintenance of various confidential files, records, and correspondence related to the specific area of assignment.Assists in resolving data issues in college information systems by collaborating with relevant college faculty, staff, and administrators.Attends meetings and other activities, as requested, to take notes and prepare minutes as required; organizes and archives meeting minutes.Prepares, proofs, and distributes various documents and reports. Ensures accuracy in all records and documentation.Conducts employee performance evaluations for all supervised personnel and recommends corrective action and growth opportunities through professional development related to assigned areas.Assists in the implementation of standardized processes to help departments with accountability and to increase efficiencies.Supports the college's mission, vision, and core values by adhering to all policies and procedures.Department Specific Duties:Works with Program Coordinators, Directors, and Deans to create instructional schedule and assign classrooms.Monitors and updates the master schedule. Cancels sections, as needed; and communicates changes.Generates Census Agreements and Minute Calculation Reports.Coordinates and performs daily activities pertaining to auditing services.Checks and reviews student enrollment records, as necessary.Provides assistance with requisitions for Division Assistant, Instruction; and assists with inventory as needed.Assists Division Assistant, Instruction with generating and maintaining workload reports.Updates curriculum content in Smart Catalog, per changes from Academic Affairs.Marginal Functions:Aids in the development of strategies for improving data/information accuracy, documentation, and communication between departments.Serves on standing and ad hoc committees and focus groups.Participates in professional development activities and required employee training.Completes other duties as assigned.This position description covers the essential functions and duties associated with this position. The President or appropriate supervisory personnel may assign additional duties. The college reserves the right to alter duties, responsibilities, conditions, working hours, and job title with or without notice.SUPPLEMENTAL INFORMATIONExperience: Minimum of three years of prior administrative office experience, with demonstrated proficiency in Microsoft Office, Colleague, and Adobe. Experience in a community college or higher education environment, with knowledge of data mining, extraction, and use of database software is preferred.Training: An Associate Degree in secretarial sciences, office administration, office technology, business administration, or accounting is required. An Associate Degree in another field, with additional related experience will be considered.#J-18808-Ljbffr