International Sales Assistant The International Sales Assistant provides general administrative support to the International Sales department in selling Hachette Book Group's broad range of bestselling and award-winning nonfiction and fiction English-language titles, including books, gifts, stationery, and calendars to distributors, wholesalers, and bookstores around the world. This position will have dual reporting to two Associate Directors, International Sales but works closely with the New York-based sales team as well as Hachette's sales team located around the world. This is a NYC based role. Please note our current hybrid model is two days per week in the office. Effective in January 2025, HBG's hybrid model will be 3 days in-office, 2 days working from home.
Please apply with a cover letter and resume. ESSENTIAL DUTIES AND RESPONSIBILITIES - Provide information on forthcoming titles, e-blasts, publicity news, category collections, sales assets, sales reports, order status reports, and general updates to international-based sales team.
- Create monthly sales reports and data summary to distribute to the sales team.
- Prepare sales materials for meetings and presentations; produce PowerPoint presentations, perform Excel data entry, and compile and mail sales samples.
- Assist in international book fair preparation-including scheduling meetings, preparing sales reports and materials, shipping materials, and assisting with follow-up.
- Answer queries from sales team as well as assist with customer service queries.
- Liaise with other HBG departments (art, editorial, publicity, production, subrights, etc.) to provide information to the sales team.
- Compile and send weekly international e-newsletter.
- Assist reps with order processing and sales reporting requests.
- Maintain sales material Dropbox.
- Assist Associate Directors and VP, Director of International and Canada Sales with ad hoc projects as needed to support selling efforts.
KNOWLEDGE, SKILLS & ABILITIES REQUIRED - Exceptionally proficient in Excel, including v-lookup/x-lookup/pivot tables.
- Excellent organizational skills with the ability to multi-task, prioritize, and manage time effectively while also ensuring accuracy of work through attention to detail.
- Strong working knowledge of MS Office, PowerPoint, and Word. Familiarity with Edelweiss and contracts a plus.
- Proven ability to take initiative, deliver timely, accurate work product, and demonstrate good follow-up and follow-through.
- Proven ability to build supportive and constructive relationships within and outside of the organization.
- Interest in books and the sales/analytical sides of publishing.
- No travel required.
As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers. Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The compensation for this position is $47,500. Salary can vary based on a number of factors including skills, experience, and location - talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects. The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.