Inventory Coordinator
: Job Details :

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Inventory Coordinator

Job Title: Inventory and Store Spec IV

Agency: Health & Human Services Comm

Department: Region 3 Administration

Posting Number: 571

Closing Date: 03/02/2025

Posting Audience: Internal and External

Occupational Category: Business and Financial Operations

Salary Group: TEXAS-A-17

Salary Range: $3,581.33 - $4,476.83

Shift: Day

Additional Shift:

Telework: Not Applicable

Travel: Up to 30%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility Location:

Job Location City: ARLINGTON

Job Location Address: 2220 FORUM DR

Other Locations:

MOS Codes:

0402,0405,0431,0491,1330,2311,3002,3006,3010,3043,3044,3051,3102,4100,4130,4133,6042,6542,6602,6604

6672,20C0,21RX,2G0X1,2S0X1,310X,3F1X1,4A1X1,51C,616X,626X,636X,651X,68J,70K,715X,726X,736X,751X,88N

890A,89A,89B,91A,920A,920B,92A,92F,92Y,92Z,AO,FIN10,LS,LSS,RS,SK,SN,WEPS,F&S

Brief Job Description:

The Regional Inventory Coordinator performs highly complex inventory and stock work. This involves overseeing asset management operations and maintaining asset inventory records and physical inventories. Responsible for generating reports reflecting items on hand. Responsible for conducting periodic inventory reviews and training, supervising and/or conducting annual inventory. Ensures an efficient system of asset management and control and recommends improvements needed. Locates surplus items and conducts investigations on lost property. Disposes of surplus property. Prepare purchase requisitions for restocking inventory and verify the receipt of inventory or shipments. Monitors inventory and stock control records following loss prevention and agency guidelines. Responsible for fleet management. Supervises the work of others. Work involves coordinating and overseeing warehouse operations. Serves as a member of the Regional Disaster Deployment Team in delivering, setting up and monitoring emergency equipment to areas designated by supervisor. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.

Essential Job Functions (EJFs):

Attends work on a regular and predictable schedule in accordance with agency leave policy. Oversees asset management operations and maintains property inventory records. Processes appropriate inventory forms as needed for transfer of assets, lost or stolen assets, and surplus, obsolete or damaged property. (30%)

Coordinates the activities necessary to perform at least quarterly spot checks and annual physical inventory of tagged assets. Trains and provides guidance throughout the process to ensure that the inventory activities are carried out in accordance with regional guidelines and the Asset Management policy and procedures. (15%)

Maintains a current and accurate inventory of the Region's physical inventory to ensure that there are adequate quantities on hand to respond to requests from Enterprise customers. Quantities that exceed needed levels should be disposed in accordance with the Asset Management policy and procedures. (10%)

Conducts assessment to confirm that items meet the criteria for salvage/destruction. Coordinates disposal of the salvage/obsolete items in accordance with the Asset Management policies and procedures. (10%)

Responsible for entry and reviewing fleet report system as well as monitoring and maintaining state vehicles to ensure that they meet the proper standards for operation both mechanically and cosmetically. (10%)

Work involves coordinating and overseeing warehouse operations or serve as back-up to the Regional Warehouse Coordinator. (10%)

Ensures an efficient system of property management and control and recommends improvement as needed. (5%)

Oversees asset management operations and maintains property inventory records. Processes appropriate inventory forms as needed for transfer of assets, lost or stolen assets, and surplus, obsolete, or damaged property. (30%)

Coordinates the activities necessary to perform at least quarterly spot checks and annual physical inventory of tagged assets. Trains and provides guidance throughout the process to ensure that the inventory activities are carried out in accordance with regional guidelines and the Asset Management policy and procedures. (15%)

Maintains a current and accurate inventory of the Region's physical inventory to ensure that there are adequate quantities on hand to respond to requests from Enterprise customers. Quantities that exceed needed levels should be disposed in accordance with the Asset Management policy and procedures. (10%)

Conducts assessment to confirm that items meet the criteria for salvage/destruction. Coordinates disposal of the salvage/obsolete items in accordance with the Asset Management policies and procedures. (10%)

Responsible for entry and reviewing fleet report system as well as monitoring and maintaining state vehicles to ensure that they meet the proper standards for operation both mechanically and cosmetically. (10%)

Work involves coordinating and overseeing warehouse operations or serve as back-up to the Regional Warehouse Coordinator. (10%)

Ensures an efficient system of property management and control and recommends improvement as needed. (5%)

Plans and provides storage for items that have a seasonal/temporary use, locates surplus items and conducts investigations on lost property items. (5%)

Provides assistance to Enterprise-IT divisions coordinate special projects, i.e. computer refresh, removal of leased equipment, etc. (5%)

Attends work on a regular and predictable schedule in accordance with agency leave policy.

Knowledge, Skills and Abilities (KSAs):

Knowledge of:

* Inventory and receiving procedures.

* Standard warehouse procedures including safety.

Skill in:

* Use of standard agency computer hardware and software such as Microsoft Office Suite.

* Organizing and prioritizing workload.

* Managing multiple priorities.

* Training and coordinating the work of others.

Ability to:

* Establish and maintain effective working relationships with customers, staff, peers, management and external contacts.

* Communicate effectively orally and in writing.

* Work irregular hours and overtime.

* Work independently.

* Prepare concise reports.

* Operate motor vehicles including cargo panel truck and van and pull a trailer in accordance with local, State and Federal traffic regulations.

* Lift, pull, push and carry 50 lbs.

* Operate warehousing equipment such as forklift, pallet jack, dolly, etc.

* Travel locally and across the state which may include overnight stays.

Registrations, Licensure Requirements or Certifications:

Valid Class C Texas Driver's License.

Initial Screening Criteria:

High School diploma or GED is required.

Experience in property accounting and inventory management work.

Experience in shipping, receiving, sorting and distributing furniture, supplies or equipment.

Experience in operating warehouse equipment such as forklift, pallet jack, dolly, etc.

Ability to communicate effectively in writing as demonstrated in the application.

Experience using computers including Microsoft Office Suite.

Preferred experience driving panel truck and/or cargo van. Preferred experience pulling a trailer.

Additional Information:

May assist with emergency/disaster situations throughout the state, which may include overnight stays.

Able to work in various environments outside and inside.

Please note that while the posted salary range for this position is $3,581.33 to $4,476.83, only former and current Health and Human Services Commission employees will be offered a salary above $3,581.33. Current employees promoting into this position will be offered a salary that meets Human Resources salary guidelines for promoting employees. Former employees may be offered a salary above $3,581.33 if they have recent, comparable experience. Recent experience includes experience within one year prior to the application closing date. Applicants who are not current or former Health and Human Services Commission employees will be offered a salary of $3,581.33.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-###-####. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Nearest Major Market: Arlington Texas

Nearest Secondary Market: Dallas