Grow With Us! Hudson is North America's leading travel retailer. For over 30 years, we've been meeting the needs and desires of travelers in more than 1,000 duty-free, duty-paid, and food & beverage stores.
What We Will Offer You: - Hourly Position: $23.00 -$26.97 Per Hour
- Full Time Schedule: 8am - 5pm (days of the week vary)
This Warehouse Administrative Assistant Job Is for You, If You Enjoy: - Spend 50% of time in administrative office setting, with the remaining on the sales floor and warehouse ensuring product accuracy and quantities.
- Working with numbers; inventory counts, invoicing, purchase orders, accounts payable tasks and Microsoft Excel Projects.
Warehouse Administrative Assistant Key Responsibilities: - Oversee the full procurement and purchasing cycle: analyze data, creating purchase orders (POs), submitting them to vendors, tracking their status, vendor reconciliation, resolving account discrepancies, and invoices.
- Generate reports on sales trends based on current inventory to analyze and create data-driven POs.
- Maintain contact with vendors to foster professional relationships, ensuring product availability, assortment levels, and variety for smooth inventory flow in the supply chain.
- Perform extensive accounts payable functions for the entire facility.
- Participate in inventory counts and related reporting procedures.
- Communicate daily with vendors to investigate and resolve payment discrepancies; resolve outstanding accounts payable issues as they arise.
- Review purchase orders for accuracy and compliance with accounts payable policies and contractual requirements.
- Ensure accurate data entry, quality coding, and provide detailed information when applicable.
- Perform month-end duties and meet other accounting calendar deadlines on a monthly basis.
- Handle administrative assistant tasks such as scheduling meetings, managing correspondence, and maintaining organized records and files.
Required Qualifications: - Proficiency in SAP or inventory management software is required.
- Experience with Microsoft Excel, including knowledge of various formulas and functions such as VLookup and pivot tables.
- A background in Retail Accounts Payable is highly preferred.
- 1+ years Sales Floor expereince
- Excellent time management and analytical skills.
- Strong attention to detail, accuracy, and problem-solving abilities.
- Exceptional organizational skills.
- Must be detail-oriented, accurate, thorough, and able to monitor work for quality.
- Ability to manage multiple priorities simultaneously.
Other Benefits: - Paid Time Off (PTO)
- 20% Discount at Hudson, 50% Discount on Hudson Food and Beverages
- Personal and Parental Leave Programs
- Medical, Dental, and Vision Insurance
- Company-Paid Life Insurance
- Employee Recognition Programs
- Opportunities for Advancement and Growth
- Referral Bonus up to $500
Hudson is an Equal Opportunity Employer that considers all qualified individuals for employment without regard to age, race, color, religion, sex, sexual orientation, national origin, disability, military leave or veteran status, genetic information, or any other status protected by applicable federal, state, or local law. We are dedicated to fostering an inclusive workplace where diversity, unique experiences, backgrounds, and identities are valued.
All offers are contingent upon successful completion and passing of background checks and/or employment verification results. #AF123QA #SM