Job Opening: Executive Assistant to Chief People Officer
Title: Executive Assistant to Chief People OfficerSalary: NegotiableDepartment: Human ResourcesLocation: 880 E. 11th Ave. Columbus, OH 43211Starting Date: ASAPEnding Date: OngoingMinimum Requirements:
- Possession of a Bachelor's degree from an accredited college or university in a related field; three (3) or more years of related experience and/or training; or any equivalent combination of education, experience, and/or training which provides the required knowledge, skills, and abilities
Job Information:
- Maintains calendar for the CPO, scheduling appointments, meetings, and conference calls as required, and coordinates the overall daily operations of People Operations leadership team; makes travel/training registration arrangements for the CPO and People Operations staff including reservations, preparation of itinerary, expense reports, and other related documentation
- Acts as receptionist for People Operations leadership team (e.g., answers telephone and greets visitors in a courteous, professional manner, ascertains nature of their business and escorts them to the CPO or appropriate person; answers general inquiries from other employees and the public, in person and over the phone; refers calls and/or visitors to other employees or departments as appropriate; secures and transmits routine information on Housing Authority programs as directed, etc.)
- Coordinates Agency programs, events, conferences, training, meetings, and annual Authority activities by arranging for facilities, caterer, issuing information or invitations, coordinating speakers, maintaining event budget, arranging detailed travel plans and itineraries, compiling documents for travel-related meetings, and preparing expense reports for travel advances; assists with wellness activities
- Provides administrative and clerical support (e.g., composes, prepares, and proofreads confidential correspondence, reports, summaries, memoranda, and forms; compiles and prepares reports; maintains appropriate files/records for general correspondence, contract documents, agreements, legal documents, awards, financial reports, Board resolutions, minutes, and general reports; receives and date-stamps all incoming mail, faxes, internal memoranda, and other publications for People Operations and routes to the CPO or appropriate department, etc.)
- Attends meetings and serves on committees, as directed; attends training and seminars, as directed
- Demonstrates regular and predictable attendance
- Maintains required licensure and/or certification
- Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions
- Other duties and responsibilities: Performs other related duties as assigned
Minimum Acceptable Characteristics:
- Knowledge of: office practices and procedures; Agency/department goals and objectives; Agency/department policies and procedures; workplace safety practices and procedures; personnel rules and regulations; computer software; community resources and services; state, federal, and local laws and/or regulations; local geographical area; English grammar and spelling
- Skill in: typing; data entry; word processing; computer operation; switchboard or telephone console operation; adding machine or calculator operation; use of modern office equipment
- Ability to: carry out instructions in written, oral, or picture form; deal with problems involving several variables within familiar context; exercise independent judgment and discretion; read, copy, and records figures accurately; add, subtract, multiply, and divide whole numbers; calculate fractions, decimals, and percentages; copy records precisely without error; complete routine forms; prepare routine correspondence; compile and prepare reports; respond to routine inquiries from public and/or officials; communicate effectively; understand a variety of written and/or verbal communications; maintain records according to established procedures; develop and maintain effective working relationships; travel to and gain access to work site
Job Number: EA 51024#J-18808-Ljbffr