Macmillan is looking for an Jr. Payroll Associate who will be responsible for processing weekly payrolls and assisting in processing multi-state biweekly payrolls of 2,500 + employees in the US and Canada, utilizing the UKG system. Reporting to the Payroll Manager. What you'll do:
- Payroll preparation including UKG maintenance, pay data entries, garnishment set up, upload earning/deductions files.
- Process weekly payroll for 2 pay groups in a timely manner and serve as backup for biweekly US and Canadian payrolls.
- Process off-cycle payrolls when necessary.
- Ensure that ACH files and check files were posted to HSBC bank after each payroll transmission.
- Verify employee withholding tax changes to ensure compliance with all federal, state and local jurisdictions.
- Assist in multi-state payroll tax maintenance.
- Develop and maintain pre-check payroll reports and procedures to process payroll in the most efficient and accurate way.
- Assist with internal and external payroll audits.
- Open cases with UKG and follow up to ensure that discrepancies are resolved.
- Work collaboratively with HR, Payroll and other teams.
- Manage Payroll inbox and respond to employee inquires.
- Check new hire information ensure employee taxes, direct deposit information and setup is correct.
- Sort through mail (either physical or scanned copies) and open UKG cases as needed.
- Assist Payroll Manager with different projects as needed.
- The nature of this role will occasionally require availability to work on some holidays, office closure days, and weekends should a payroll processing day fall on one of these days.
What you'll bring:
- Payroll processing.
- Attention to detail and accuracy of payroll records.
- Maintain confidentiality of records.
- Desire to learn, develop and grow.
Ideal experience:
- Google product experience.
- Intermediate Microsoft Excel experience required.
- 2+ years of Payroll Processing.
- UKG experience.
- Bachelor's Degree or equivalent experience.
This role will have an annual salary of $55,000 - $60,000. Macmillan Publishers is the U.S. trade company that is part of the Holtzbrinck Publishing Group, a large family-owned group of media companies headquartered in Stuttgart, Germany. Holtzbrinck Publishing Group's publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats. U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children's Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, companies in the Holtzbrinck Publishing Group publish under the Pan Macmillan name. The German publishing company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur. We are an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neurodiversity, age, family status, economic background and status, geographical background and status, and perspective. We believe that the best companies reflect the incredible diversity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels. The successful candidate for this position will be an employee of Macmillan Publishing Group, LLC.