Job Type Part-time Description Job Summary The James River Youth West Campus Dream Team Coordinator serves under the direction of the Director of James River Youth and Youth Office Manager to give oversight to the Dream Team leadership at the west campus. This position encompasses the coordination of the Dream Teams with regards to assimilation, training, attendance, and oversight of all students and adults. This role also assists with James River Youth office support as needed. Essential Responsibilities & Duties Administrative Responsibilities & Office Support:
- Assist with office oversight as it pertains to answering phone calls, intercepting, and hosting walk-ins, and email responses.
- Assist with office meeting preparedness.
- Keep records of Dream Team and Senior High Life Group's weekly attendance for West campus.
- Keep track of all service attendance records for easy access if reviewing is requested for west campus.
Dream Team & Grow Track Assimilation:
- Presenting at West Campus Grow Track Week 4 and connecting with potential adult and student Dream Team candidates.
- Grow Track - take note of any pertinent information or questions related to new Dream Team candidates.
- Assign new Grow Track graduates to a Dream Team and connect with the coordinating Dream Team Coach.
- Ensure connection is made with coach for training.
- Follow up with the Dream Team Coach 2 weeks later to ensure the Dream Teamer is doing well on the team.
- Get Dream Team Leads and Coaches a James River Youth Dream Team T-shirt.
Dream Team Administration/Record Keeping:
- Assign West Campus Dream Team (students, practicum, pastor student hosts, residents, adult hosts, etc.) to weekly serve times in F1/GO.
- Email weekly West Campus Dream Team Assignments to Coaches, Adult Host Team Coach, and West Campus Leads.
- Maintain accurate records for West Dream Team attendance:
- Ensure follow up with Dream Teams who are not showing up for their assignment.
- Communicate with Pastoral Leads if a Dream Teamer is struggling, sick, or in need of pastoral care.
- Maintain Dream Team and Life Group F1/GO records by updating them as needed.
- Work with the Communications Manager in creating all Dream Team mass email communications.
- Maintain records of Preservice Prayer attendance by gathering attendance numbers from all campuses and submitting numbers for Wednesday service attendance reports.
- Work to address and coordinate any changes to coaches and Dream Team structure as directed by the Pastoral Lead.
Dream Team Oversight
- Communicate weekly rostered positions to all JRY West Campus Dream team in a timely manner.
- Create assignments and positions for every Wednesday and Sunday that best facilitate the programs and ministry that takes place on that specific day.
- The JRY Dream Team coordinator is specifically responsible over the following areas weekly:
- Build a team of West Campus Dream Team Coaches. That these are in place for the Wednesday service and Sunday services. Work with campus leads to find replacement as needed.
- Build a team for the West VIP Connect and Check-in areas and ensure they are staffed with Dream Team and assist as needed.
- Build teams for Check-in and Auditorium hosting, and ensure positions are covered for all services.
Dream Team Meetings/ Supply Ordering:
- Responsible for invites/RSVPs and set up of West/ ALL campus James River Youth Dream Team meetings.
- Responsible for any set up needs for the West Pre-service prayer.
VIP, Check-in Ordering, & West Set Up:
- Assist in overseeing the set-up of VIP/Check-in areas by maintaining organization and stocking needs ensuring it is neat and orderly.
Special Event Support:
- 6Th Grade Orientation plan.
- JRY Fall Event.
- Senior High Graduation events.
- James River Youth Camps.
- Assisting James River Youth support staff regarding responsibilities with ALL Church Events: Designed Sisterhood Night, Easter, Stronger Men's Conference, Life Groups Connect, Designed for Life, etc.
- Filter both regular mail and email that is related to your role and responding within 24 hours.
- Assist in communication with the parents and students by connecting them with the team member who can assist them the most effectively with their need or question.
- Ensure that everything is in order and the director has all the info needed as it relates to Dream Team discussion, for a meeting or an event.
Requirements Job Requirements
- A daily walk with Christ and an attitude and lifestyle that reflects this walk.
- A heart to serve God and people.
- An ability to learn and execute technical and production elements involved in the chapel and event ministries.
- Flexibility to make small or large changes in procedures, services, position, or other areas of ministry.
- A willingness to serve wherever and whenever the need arises, regardless of if it's in your job description or even department.
- Creativity to help create an atmosphere in James River Youth that will help teenagers experience God in a way they'll never forget.
Knowledge, Skills, & Abilities
- Knowledge of modern office methods and procedures, filing, telephone etiquette.
- Proficient at editing, English usage, spelling, and punctuation.
- Ability to get along with others and handle confidential matters.
- Leadership ability to oversee the West youth Dream Team.
- Ability to manage time, multi-task, and meet deadlines.
- PC skills include spreadsheets, database queries, and word processing.
- Punctual, pleasant, and tactful presenting a professional appearance and conduct.
- Exhibits good judgment, honesty, and integrity
- Ability to work in a fast-paced environment, handle stress, and meet critical deadlines.
Code of Conduct and Character James River Church is Pastor-led, and staff driven with board oversight. James River Church staff are expected and considered to share in the responsibility of practicing and propagating the Christian gospel message and upholding the doctrine of the Church (the employer), as stated on our website and in our Bylaws. As leaders and ministers of the gospel, staff therefore agree to the following: 1. Develop and maintain a close personal walk with the Lord including: a. Daily devotional time with the Lord. b. Daily dependence on the empowerment of the Spirit. 2. Develop a strong marriage and family life. This includes: a. Communicating and sharing with your spouse. b. Spending time together on days off and when extra time is available. 3. Keep personal finances in order with no delinquencies. 4. Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor. 5. Maintain a high level of personal integrity, honesty, and confidentiality in dealing both with the staff and congregation. 6. Maintain a Christian outlook and attitude at all times. 7. Maintain loyalty to the staff and church, actively promoting unity within the church. HEART BEHIND ALL WE DOJOY Smile at EVERYONE you encounter! Rejoice in the Lord always. I will say it again: Rejoice! Phil 4:4 (NIV) In your presence there is fullness of joy; at your right hand are pleasures forevermore. Ps 16:11 (ESV) ENTHUSIASM Be enthusiastic about your role, about the church, & about what God is doing in your life and in the church. Zeal for your house has consumed me... Ps 69:9 (ESV) I was overjoyed when they said, 'Let's go up to the house of the Lord.' Ps 122:1 (TPT) ENCOURAGEMENT Be encouraging with your countenance, with your words, and with your actions to the team and to everyone you connect with as you serve! So encourage each other and build each other up... 1 Thess 5:11 (NLT) ...Look for the best in each other, and always do your best to bring it out. 1 Thess 5:15 (MSG) LOVE AND CARE Show compassion & represent the love of Jesus! Dear friends, let us continue to love one another, for love comes from God. 1 John 4:7 (NLT) Love each other. Just as I have loved you, you should love each other. Jn 13:34 (NLT) SERVANT - MINDED How can we help you with what you need? If needed, connect the individual to someone who can help. God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another. 1 Pt 4:10 (NLT) For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many. Mt 20:28 (NLT) ...Through love serve and seek the best for one another. Ga 5:13 (AMP)