Job DescriptionJob DescriptionA little about usSavory is a multi-tiered catering and hospitality company on a mission to elevate the corporate catering experience, making it fresher and more reliable. Savory is a fast-paced environment focused on quality food experiences and hospitality excellence. We are based in the heart of New York City, offering culinary programs that include meeting catering, office-wide meals, receptions, and events. We know and understand the key issues facing corporate dining, and we have the best solutions. Our custom 10,000 square foot commissary located in Bryant Park allows us to minimize your onsite back of house needs, resulting in food service that is nimble, lightweight, and cost-efficient. Our rapid growth has prompted us to seek qualified individuals that will be a positive addition to our tight-knit family and help shape the future of Savory.A little about the RoleWe are currently seeking a Junior Events Coordinator to join the team at Savory Hospitality. Our ideal candidate will be someone who can effectively multi-task in the catering and events world because they are involved in every stage and process of an event, ensuring that it is executed successfully. The Junior Events Coordinator will be responsible for providing effective oversight for event set-up and staff management. Junior Events Coordinators will also be working closely with culinary, events, logistics, sales & accounts managers, and company clients, to achieve memorable and successful events.A little about YouWe are very particular with who we bring on board as we want to make sure they are values aligned with the companys mission statement, their potential management, and their colleagues alike. We really promote a family-oriented culture because who doesnt want to work in a great environment where everyone feels like family! We are looking for people who are:o Independently Driven, takes pride in their work, and can manage themselves when not being watchedo Authentic people that arent afraid to show how their uniqueness is a force to be reckoned with. (We love the creativity of someone being themselves!)o Curious-minded and passionate people who have a keen desire to learn more for operations, hospitality, food, and drinko Collaborative at heart and believe in getting things done as a family is just as important as getting things done alone (We all eat together!)o Has a solutions-oriented mindset and works on solving for potential problems ensuring successful measures are in place in the future.o Has at least 2 years of experience with high volume catering, restaurant, hospitality entitieso Must be a team player with a warm personality and honest valueso Flexible and willing to work a flexible schedule, including days, evenings, and holidaysQualifications:
- Minimum of 2 years experience in event sales industry and/or equivalent relevant experience
- Must have exceptional inter-personal and guest service skills, with polished personal presentation
- Must be detail oriented with a particular strength in time management and organization
- Strong computer skills including Word and Excel
- Excellent listening, negotiation, and presentation skills
- Effective and professional verbal and written communication skills
- Ability to work a flexible schedule including nights, weekends, holidays as needed
- Bachelors degree preferred
Overview of Responsibilities
- Actively promote, solicit, and achieve private event sales for small to mid-size events
- Develop, organize, and manage designated events from the point of contract to the hands-on execution
- Maintain correspondence with client throughout event preparation and execution to ensure clients needs are met and/or exceeded
- Create organized and detailed Banquet Event Orders (BEOs) to be passed along to other departments (i.e., Front of House, Kitchen, etc.) to ensure smooth execution the day of event
- Work directly with Executive Chef, Accounts, Logistics and FOH Managers to secure event needs for execution
- Schedule and conduct walk-throughs with client to arrange and confirm details pertaining to every element of the event
- Oversee event set-up and introduce client/on-site contact to Front of House Manager(s) facilitating event
- Be available for questions during event set-up and check in on event periodically
- Participate in weekly event production meetings to communicate the BEOs to team
- Find opportunities to Up Sell (Custom Label Wine, beverage upgrades, menu upgrades, etc.)
- Assist Event Manager/Director with writing event-specific paperwork
- Retrieve appropriate documents from Event Manager and client to create and maintain physical file for each event
- Establish and maintain department filing system to ensure efficiency and organization (upcoming events, events in progress, completed events, beverage logs, etc., archive files as appropriate)
- Maintain existing department resources (menus & descriptions, wine & beer lists, wine tasting notes, vendor resources/catalogs, etc.)
- Establish and maintain excellent client relationships throughout planning and after the event to ensure return business and positive word of mouth publicity.
- Additional projects, tasks, duties as per business need