Location: Tallahassee,FL, USA
JUSTICE ADMINISTRATIVE COMMISSION- DOCUMENT CONTROL COORDINATOR - 21012499 Date: Oct 7, 2024 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website ( . Requisition No: 838931 Agency: Justice Administrative Commission Working Title: JUSTICE ADMINISTRATIVE COMMISSION- DOCUMENT CONTROL COORDINATOR - 21012499 Pay Plan: Justice Admin Comm. Position Number: 21012499 Salary: $43,500.00 Posting Closing Date: 10/18/2024 Total Compensation Estimator Tool ( JAC Job Advertisement Document Control Coordinator Our Organization and Mission: The Justice Administrative Commission (JAC) administratively serves 49 judicial-related offices (JROs) including the 20 Offices of State Attorney, 20 Offices of Public Defender, 5 Offices of Criminal Conflict and Civil Regional Counsel, 3 Offices of Capital Collateral Regional Counsel, and the Statewide Guardian ad Litem Program. Services provided are primarily in the areas of accounting, budget, financial services, and human resources. JAC also performs compliance and financial review of court-appointed attorney and due process vendor bills. JACs Vision is to be the model of exemplary state government, and our Mission is to support the entities we serve and Floridas judicial system with fiscal controls, best practices, and exemplary service. Although JAC is a state agency, it is not part of the State Personnel System. However, JAC is a member of the Florida Retirement System and participates in the State Group Insurance Plan . More information about who we are can be found at The Work You Will Do : JAC is seeking a candidate to serve as the Document Control Coordinator. This position is located in the Operations Section of JAC and reports to the Director of Operations. The person in this position works closely with staff from JAC as well as staff from the agencies we administratively serve. Duties of this position include, but are not limited to: Monitor incoming batch sheets that are electronically received from the Judicial Related Offices (JROs), and other customers, performing quality control checks on those documents in JACs electronic document management system (Laserfiche). Input tracking data for different document types and process incoming checks. Enter and update, as required, all property items that need to be entered into JACs asset management system (currently BOMS) following established policies and procedures. Conduct the annual physical inventory for all of JACs property items in accordance with s. 69I-72.006, F.A.C. Coordinate disposal of surplus inventory in accordance with established procedures Perform research to obtain initial quotes for goods and services as requested by the Director of Operations. Perform research to resolve problems or answer questions related to JRO and vendor payments Serves as the backup Zoom technical host responsible for monitoring and resolving any technical issues that may arise during a meeting Check calendars daily and set conference rooms up as needed. Make scheduled rounds to other state agencies and to other locations as required. Communicate with staff from the JROs, as needed, regarding the delivery of outgoing mail and packages. Build and maintain a working relationship with all JAC sections and external sources Manage postage and shipping needs including account funds and shipping materials Utilize specialized software to create and manage shipping for packages sent via FedEx and UPS. Maintain a high level of confidentiality and trust due to the types of documents processed. Process all outgoing mail using agencys postage meter for USPS mail Create and analyze monthly postage and shipping reports Pick up and receive, sort, process, and distribute all incoming mail. Check agency copiers on a regular basis. Report any problems and distribute copy paper to the different sections within JAC as needed. Serve as primary backup coverage for JACs phones Serve as backup for Risk Management and Workers Comp The Difference You Will Make : The candidate selected to fill this position will play an important role in helping the agency achieve its mission by helping to ensure that agency assets are entered into the asset management system accurately and that incoming mail (physical and electronic) is processed in an accurate and efficient manner. You will also help by answering the agencies phones in a professional and courteous manner and by ensuring that the agencies conference rooms are ready when needed. How You Will Grow : JACs Executive Director wants staff to be better tomorrow than they are today and as such, JAC offers multiple opportunities for professional growth, including participation in the Certified Public Manager program, Certified Contract Management, Six Sigma, and other relevant training. As part of JACs mission to serve the JROs and its own employees at the highest level possible, employees enjoy state of the art technology and equipment. Where You Will Work : This position will work at JACs office located in downtown Tallahassee. Tallahassee, Floridas Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Floridas Big Bend. Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job and those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder. The Benefits of Working for the State of Florida : While JAC is not part of the State Personnel System, JAC is a state agency and staff enjoy a great benefits package including: Annual and Sick Leave benefits ; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options ; Retirement plan options, including employer contributions ( For more information, please click www.myfrs.com ); Flexible Spending Accounts; Tuition waivers; And more For a more complete list of benefits, visit www.mybenefits.myflorida.com . Pay : The candidate selected for this position will start at $43,500 annually. Education and Experience Requirements: Applicants must have a High School Diploma (or equivalent). To apply, complete the online application through People First. Though not required, you may be requested to submit a resume if asked to come in for an interview. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-###-#### on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location: TALLAHASSEE, FL, US, 32301 Nearest Major Market:Tallahassee