Labor Compliance Coordinator: Public Works/Prevailing Wage
: Job Details :

Position DescriptionThis position is being offered as a temporary-to-hire opportunity. The temporary status is anticipated to last approximately three months. Upon satisfactory performance and business needs, the role may transition to a full-time, permanent position. Please note that the temporary status and potential transition are subject to the employer's discretion and may be adjusted based on operational requirements.PurposeThis role will perform various duties as they relate to Labor Compliance efforts. Specifically, this role has primary responsibility for the following areas: Ensure accurate processing, recording, and reporting of Certified Payroll Records (CPR) in compliance with California Prevailing Wage Law, Federal Davis-Bacon and related Acts, and Union Master Labor Agreements as applicable and within strict deadlines.Focus & ScopeEssential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below.Company / Entities

Actively supports Operations goals and objectives through completing technical/ administrative projects accurately and on time, providing ongoing support as required, and proactively resolving challenges and issues as they pertain to project specific Labor Compliance.

Collaborates across departments and supports consistent technical practices and administrative procedures.

Adheres to policies, procedures, and standards that protect the company's interests.

Establishes, promotes, and protects Teichert values including diversity, teamwork, fair work environment, and respect of others. Maintains a team spirit within the business unit. Works and cooperates with other disciplines (across company lines) to ensure maximum and best use of resources.

Promotes and protects the community perception of Teichert.

Builds and maintains positive working relationships with internal and external customers. Facilitates communication of company, project, and reporting policies. Maintains a favorable impression of the company with external customers through professional and courteous interactions.

Gathers feedback and continuously makes improvements to work processes and practices.

Assists in achieving a zero injury culture through supporting safety programs and actively participating in appropriate safety meetings and training sessions to maintain a safe, healthy work environment and to meet corporate safety standards.

Protects confidentiality of employee private information.

Technical / Specialty Area

Contributes to the smooth operation of the Labor Compliance Deparment by providing administrative support to Teichert business unit (s) which may include some or all of the following:

Ensure accurate processing, recording, and reporting of Certified Payroll Records (CPR) and related paperwork using various payroll reporting software programs such as DIR, eCPR, Elations, eMars, LCP Tracker.

Develop and maintain electronic and hard copy of labor compliance documents from start to finish. Maintain thorough documentation and organization of compliance records.

Submission of confidential documents and data to on-line portals within strict deadlines.

Attend pre-job meetings related to Labor Compliance requirements for projects.

Liaison between project Labor Compliance Officer and Project Management team.

Review the CPR's of each subcontractor performing work and proactively follow up on with subcontractors on missing and/or incorrect CPRs.

Monitor, track, and ensure timely weekly reporting of all subcontractors and ensure compliance spreadsheet is up to date.

Submit Statements of Non-Performance into the payroll reporting software to ensure weekly payroll is up to date.

Update and submit Fringe Benefit Statements as necessary.

Monitor and resolve any labor compliance violations.

Point of contact for Labor Compliance communications

Maintains office records and files through accurate and timely processing of documents, setting up and maintaining department files, etc.

Review AP invoices for compliance related items. Capturing data timely and accurately.

Additional assignments and projects as required based on department needs.

Relationships, Qualifications and Requirements, & CompetenciesKey Relationships Reports to:

• Labor Compliance Supervisor

Direct reports:

• N/A

External clients:

• Owners, general contractors, subcontractors, Labor Compliance Officers, office supply vendors, general public

Internal clients:

• Area Manager, Estimating Manager, Field Operations Manager, General Superintendent, Superintendents, Project Managers, Administrative Manager, Contract Administrator, Cost Analysts, Project Engineers, Administrative Staff, Purchasing, and other company business units

Role Qualifications & Requirements Education:

• High School diploma or GED

Experience & Industry Expertise:

• Two years prior experience in office/clerical role
• Two years prior experience in payroll or certified payroll preferred

Specific Job Requirements:

• Ability to preserve confidential and proprietary information and successfully avoid conflicts-of-interest.
• Construction knowledge regarding Prevailing Wage Law
• Communicate with Subcontractors.
• Intermediate computer software skills including Word, Excel, Outlook
• Must demonstrate strong organizational skills and time management practices.
• Basic typing skills (50 wpm)
• Knowledge of general office procedures
• Knowledge of multiple-line phone system, business machines
• Knowledge of standard operating policies and procedures
• In office daily attendance
• Must be punctual, arrive at work on time, and consistently work full time.
• Ability to work authorized overtime as required
• Successful completion of a pre-employment drug, alcohol, and background investigation
• Current on all company required safety training•

Competencies:

• Relationship Management
• Business Acumen
• Communications
• Organization and Management
• Technology: Microsoft Office
• Technical competence
• External Compliance programs (DIR eCPR, LCP Tracker, eMars, etc.)

Position Description Cont.Equipment Used, Physical Demands, and Work EnvironmentEquipment Used:

• Personal computer, office machines including copier, fax and phone console

Physical Demands & Work Environment: The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical: Sitting for long periods of time working at the computer and on the telephone. Some lifting of materials and equipment up to 50 lbs, bending, and stooping. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work Environment: Typical office environment with adequate temperatures and lighting, low levels of noise. Demands of meeting tight deadlines. May at times have little interaction with others as field personnel are out of the office during work hours.

HOURLY BASE SALARY RANGE:$27.64 - $33.17The range displayed reflects the range the company reasonable expects to pay for the position. The actual base salary is subject to variation due to the role, level, geographic location, relevant education, training, or experience, among other factors.Employer Disclosure Statement The above statements and job description is intended to describe the nature and level of work being performed within this job. They are not intended to be an exhaustive list of all responsibilities, duties, and tasks. Other similar or additional duties are performed as assigned.Equal Opportunity EmployerTeichert and its subsidiaries are proud to be an equal opportunity workplace. Individuals seeking employment at our company are considered without regards to age, ancestry, color, race, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, religion, military or veteran status, or any other characteristic protected by federal, state, or local laws. Notice to Staffing AgenciesTeichert, Inc. and its subsidiaries ( Teichert ) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Teichert, including unsolicited resumes sent to a Teichert mailing address, fax machine or email address, directly to Teichert employees, or to Teichert's resume database will be considered Teichert property. Teichert will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Teichert will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Teichert's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Teichert will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Teichert's Human Resources Representative or his/ her designee. No other Teichert employee is authorized to bind Teichert to any agreement regarding the placement of candidates by Agencies.