LHH is partnering with a local law firm who is seeking a skilled Law Firm Administrator to oversee the administrative operations of the law firm. The Law Firm Administrator will handle all non-legal aspects, from human resources and finances to office administration and record keeping. The ideal candidate has a solid understanding of the legal field, is an efficient multitasker, possesses excellent people skills, and is comfortable dealing with financial data and decision-making. Ultimately, the role of the Law Firm Administrator is to ensure the smooth running of the office and effective case management by providing reliable administrative support to the legal team.
This position is an onsite role working Monday to Friday, 8am to 5pm.
Key Responsibilities:
- Oversee and manage daily operations of the law firm.
- Coordinate with department heads and teams to ensure smooth workflow.
- Manage the firm's budgets, billing, and financial systems.
- Prepare and present financial reports to partners or board members.
- Maintain the firm's calendar and schedule appointments, meetings, and court dates.
- Implement and manage technological systems to streamline operations.
- Handle human resources tasks such as recruitment, training, and performance evaluations.
- Ensure compliance with legal regulations and maintain confidentiality of sensitive information.
- Develop and implement firm policies and procedures.
- Oversee facility management, including maintenance and security.
- Manage vendor relationships and negotiate contracts.
- Handle client concerns and complaints.
Qualifications:
- Bachelor's degree ideal but not required
- Minimum of 5+ years of experience in a similar administrative role, within a law firm required
- Strong understanding of legal terminology and procedures.
- Excellent organizational and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong communication and interpersonal skills.